-Job Class Specifications-

City of West Covina

Classified
Class Specification
November 2005 *
ADMINISTRATIVE ASSISTANT I
(Formerly Secretary I)

Job Summary
Under general supervision, performs a wide variety of moderately difficult clerical, and secretarial duties in support of a segment of departmental activity. Incumbents of the class support higher level secretarial or management personnel and may direct the work of lower level clerical positions; performs related duties as required.

Essential Functions

1. Types documents using computer utilizing one or more software programs; may utilize electronic typewriter for some functions.
   
   
2. Assembles and distributes correspondence and other materials.
   
   
3. Schedules meetings and appointments.
   
   
4. Prepares and distributes documents, such as agreements, contracts, resolutions, agendas, and reports; prepares mailings; prepares standard forms and related records according to established procedures.
   
   
5. Composes correspondence and compiles reports from a variety of sources; facilitates transmission to other offices and agencies.
   
   
6. Assists in the performance of administrative tasks, utilizing judgment in the interpretation of policy.
   
   
7. Receives visitors and answers telephone, responds to inquiries, provides information requiring an understanding of department policies and procedures.
   
   
8. Establishes and/or maintains filing and retrieval systems for interrelated files and records.

Nonessential Functions

1. May take shorthand and/or transcribe recorded dictation.
   
   
2. May prepare departmental payroll records and work reports.

* Title Change Only

QUALIFICATIONS
Required Knowledges

Knowledge of secretarial and general office methods and techniques including office equipment operation; records processing and maintenance procedures and systems; preparation of complicated documents requiring specialized typing. Skill in the operation of a variety of office equipment, including the operation of a computer keyboard and computer software; depending upon assignment, shorthand at 80wpm. Knowledge of English grammar, punctuation, spelling, and arithmetic.

Experience: Two years of office experience performing a wide variety of clerical functions.

Training: Must be able to type a minimum of 50 wpm. Depending upon assignment, take dictation at 80 wpm.

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