-Job Class Specifications-

City of West Covina

Management
Class Specification
September 1994
ASSISTANT CITY CLERK

Job Summary
Under general direction, organizes, supervises, coordinates, and manages coordination and recordation of all City Council meetings, records management, and the City's Pet License Program. As the City Clerk is an elected part-time position, the Assistant City Clerk is responsible for all the daily activities associated with the office of the City Clerk.

Essential Functions

1. Attends all meetings of the City Council and Community Development Commission, and prepares corresponding minutes.
   
   
2. Supervises the file maintenance of minutes, resolutions, ordinances, agreements and other official City documents.
   
   
3. Attests and certifies City documents, including but not limited to, contracts, agreements, ordinances and resolutions.
   
   
4. Prepares legal notices for hearings, ordinances, special meetings, public bids and elections.
   
   
5. Assists the City Manager's office in the compilation of the agenda for City Council meetings.
   
   
6. Responsible for compiling and recommending documents to be destroyed.
   
   
7. Supervises and coordinates the Citywide microfilm program.
   
   
8. Responsible for recordation of appropriate City documents with the County Recorder.
   
   
9. Serves as contract administrator for the microfilm program, municipal elections, and related programs as necessary.
   
   
10. Supervises and coordinates the pet licensing program including contract administration for animal control activities.
    
    
11. Supervises full-time and limited service City Clerk's office staff members.
    
    
12. Administers oaths and takes affidavits.
    
    
13. Registers voters and conducts municipal elections.
    
    
14. Serves as Filing officer for campaign reporting and statements of economic interest, pursuant to the Political

Non-essential Functions

1. Conducts bid openings for capital improvement projects.
   
   
2. Maintains and updates City municipal code.

QUALIFICATIONS
Required Knowledges

Knowledge of municipal recordkeeping requirements, Brown Act provisions, Fair Political Practices regulations, and contract administration; ability to supervise staff, prepare reports and communicate effectively both orally and in writing.

Education: A Bachelor's Degree in business, public administration or related field.

Experience: Three years progressively responsible experience in a City or County Clerk's office. Experience in a supervisory or administrative capacity in a City Clerk's office may be substituted for the required degree on a year for year basis.

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