-Job Class Specifications-

City of West Covina

Mid-Management
Class Specification
October 2005
ASSISTANT TO THE CITY MANAGER

Job Summary
Under administrative direction, performs a variety of complex professional administrative and analytical work in support of managerial functions; provides professional administrative assistance and/or coordinates administrative activities for the City Manager and Assistant City Manager; manages resolution of complaints; and manages special projects. May provide staff support in a variety of areas to city departments; and performs related duties as required.

Essential Functions

1. Develops and drafts a variety of City policies and procedures including: operational procedures, administrative manuals, ordinances, and resolutions.
   
   
2. Develops and recommends appropriate alternatives and courses of policy action.
   
   
3. Provides assistance to City Manager, Assistant City Manager, and department directors, as needed, regarding administrative, fiscal or operational issues, policies or procedures.
   
   
4. Provides administrative support to the City Council regarding various constituent issues.
   
   
5. Prepares or drafts related proposals, reports and records.
   
   
6. Administers and monitors various grants, including preparing grant applications and modifications.
   
   
7. Serves as a City liaison to the community at-large, advisory committees, and other local, county, State, and Federal agencies.
   
   
8. Serves on committees as assigned and represents the City in discussions regarding municipal operations and programs.
   
   
9. Interprets, administers, and monitors contract agreements and related ordinances.
   
   
10. Receives and resolves City related complaints.
    
    
11. Manages specific programs and/or operations in the City Manager's office.
    
    
12. Responds to emergency and problem situations in an effective manner with tact and diplomacy.
    
    
13. Collects, compiles, and analyzes information from various sources on a variety of specialized legislative topics; prepares comprehensive records and reports to present and interpret data, identify alternatives, and make and justify recommendations.
    
    
14. Coordinates assigned legislative programs, activities, and administrative support functions with other city departments, the public and outside agencies.
    
    
15. Participates in the development and implementation of new or revised programs, systems, procedures, and methods of operation.
    
    
16. Recommends and assists in the implementation of goals and objectives; implement policies and procedures.
    
    
17. Monitors and maintains compliance with pertinent Federal, State and local laws, codes, regulations and ordinances; assist in implementing procedures to ensure compliance with applicable laws and regulations.
    
    
18. Participates in the preparation and administration of assigned budgets; maintain and monitor appropriate expenditure controls as assigned.
    
    
19. Participates in special projects including research of new programs and services, and feasibility analyses.
    
    
20. Chairs or participates in standing and ad hoc committees of substantial importance to the overall direction of city operations or relating to special problems facing the city.
    
    
21. Attends City Council and commission meetings as well as conferences to represent the City/City Manager's Office and input on matters being considered.
    
    
22. Prepares press releases and other public information reports, as well as assisting members of the public media, and speaks before members of civic, school, and community groups.
    
    
23. Performs other related duties as required.

QUALIFICATIONS
Knowledge and Abilities

Thorough knowledge of modern principles, methods, and problems in municipal public administration including organization, personnel and fiscal management systems and procedures; knowledge of research methodology, including statistical and financial analysis, and report preparation; knowledge of city government and intergovernmental relationships. Communicates clearly and concisely, both orally and in writing.

Experience and Training Guidelines

Any combination of training and/or experience that would provide the knowledge, skills, and abilities necessary to perform the duties of the position. A typical way to obtain the knowledge and abilities would be:

Education: A Bachelor's Degree in government, public administration, business administration, or related field. A Master's Degree is desirable.

Experience: Five years of professional experience in administrative analysis, administrative research or as an assistant to a top administrator having budget, personnel, or program responsibilities.

Licenses

Possession of a valid California Class C Driver's License with a satisfactory driving record is required.

back to Job Class Specifications

- back to top -


Community Events | Visit City Hall | Meet Your City Council
Kids Stuff | West Covina Loves Your Business | Home
Phone Directory | Site Map | Contact Us