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| | | | Tuesday, April 03, 2001
-Council Meeting Agenda-
| Date: |
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Tuesday, April 3, 2001 |
| Time: |
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7:30 p.m. |
| Place: |
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MRC Room 314 |
AGENDA
Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey Avenue, West Covina The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at this meeting, the City will try to accommodate you in every reasonable manner. Please call (626) 939-8433 (voice) or (626) 960 4422 (TTY) from 8 am to 5 pm Monday through Friday. Please call at least 24 hours prior to the meeting to inform us of your particular needs and to deter nine if accommodation is possible. For sign language interpreter services or use of hearing-impaired aide at Council meetings, four working days may be required.
INVOCATION
ROLL CALL
Wong, Touhey, Herfert, Miller, Sanderson
PROCLAMATIONS
- Earthquake Preparedness Month - April 2001
- April Pools Week - April 23-29, 2001
PRESENTATIONS
- Presentation of 2001 Rose Parade Float Picture
- Resolution of Commendation to Outgoing City Manager
- Daniel G. Hobbs
Remarks by Outgoing City Manager
ANNOUNCEMENTS
- Appointment of Acting City Manager
- New Commission Appointments
ADDRESSING THE CITY COUNCIL
If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a Speaker's Card and submit it to the City Clerk any time prior to Oral Communications - Item L on the Agenda. You may approach the podium when called upon by the Mayor.
If you would like to address the City Council regarding an item on the Agenda, including Public Hearing matters, please complete a Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be taken at the time the subject matter is considered by the City Council. You may approach the podium when called upon by the Mayor.
Speaker's Cards are available on the table at the entrance to the Council Chambers.
A) ORAL COMMUNICATIONS (30 minutes)
This is the time of the meeting to address the City Council on any municipal matter not listed on the Agenda.
B) HEARINGS
There may be reasonable limitations placed on the time for oral testimony at public hearings before the City Council. Speakers should be prepared to submit additional comments beyond the time limit in writing to the City Clerk at or before the time set for the public hearing.
1) 2001-2002 ACTION PLAN AND PUBLIC SERVICE PROJECTS
To allow for the presentation and review of the 2001-2002 draft Action Plan at the same time that the Public Service Projects Hearing is held, staff is requesting that the hearing be held over until May 15, 2001.
- Verification of publication
- Open hearing
- Recommendation: It is recommended that the City Council approve staff's request to hold the Public Service Project Public Hearing over until May 15, 2001, at which time both the Public Service Projects and the 2001-2002 draft Action Plan will be presented for public comment. Prior to the May City Council meeting, the Public Hearing will be renoticed for the required 30 days.
Motion by ________ 2nd by ________ to
approve _____ disapprove _____ hold over _____
2) WEED ABATEMENT 2001
This request is the final step in the administrative process for the Weed Abatement Program. It asks the City Council to receive and file the Affidavit of Mailing, conduct a public hearing to hear any public protests, and order the abatement of weeds and rubbish.
- Affidavit of Mailing (receive & file)
- Open public hearing
- Presentation of staff report
- Written protests or objections
- Public testimony
- Close hearing
- Council discussion
- Recommendation: It is recommended that the City Council order the abatement of weeds and rubbish on those properties described in Resolution of Intention No. 2001-23.
Motion by ________ 2nd by ________ to
approve _____ disapprove _____ hold over _____
C) CONSENT CALENDAR
1) Commissions' Summary of Actions
a) Planning 03/27/01
b) Community Services 02/13/01 & 03/13/01
c) Senior Citizens 03/08/01
d) Joint Community Services/Senior Citizens 02/08/01
2) Claims Against the City (deny & notify claimant)
a) Filomeno C. Martinez vs. City of West Covina
On January 24, 2001, the City Clerk's Office received a claim for property damage in the amount of $2,000.
b) Arleene Cuevas Aguirre vs. City of West Covina
On January 30, 2001, the City Clerk's Office received a claim for personal injuries in the amount of $150,000.
c) John F. Avelar vs. City of West Covina
On January 24, 2001, the City Clerk's Office received a claim for property damage in the amount of $1,000.
d) Luisa Gonzalez, a minor, by and through her guardian Ad Litem, Socorro Gonzales vs. City of West Covina
On January 29, 2001, the City Clerk's Office received a claim for personal injuries. The amount of the claim had not been presented at time of presentation.
3) Temporary Use Permits (receive and file)
TUP #2646-01 - Calvary Christian Fellowship at 1609 E. Cameron Avenue for an Easter Sunrise Service on April 15, 2001, from 7 a.m. until 9 a.m.
4) Award of Bid for the Purchase of Fire Equipment
The Fire Department is requesting approval to replace two aged fire engines an aged Breathing Air Unit and an aging utility vehicle with two new engines, a new air and light unit and a new utility truck. It is recommended that the City Council authorize the purchase of four fire vehicles per the specifications in Bid No. 2000-07 from Fire Rescue Group by payment of $810,000.00 from account 110-281-7170 and account 365-320-2224-7170 and $80,861.00 with a lease purchase agreement from Allied Signal Corporation.
5) City Treasurer's Report (receive and file)
Report for the month of February 2001.
6) Miscellaneous - Public Works
a) Landscape Maintenance Districts Nos. 4, 6, and 7 Preliminary Approval of the Engineer's Report
At the February 6, 2001 meeting, the City Council adopted resolutions ordering the Engineer's Reports. It is proposed that the City Council now adopt resolutions preliminarily approving the Engineer's Reports for West Covina Landscape Maintenance Districts Nos. 4, 6, and 7 and declare its intention to levy and collect assessments within the districts for Fiscal Year 2001-2002 and set the date of May 15, 2001 for the Public Hearings. The assessments rates for Districts 4, 6, and 7 are proposed to remain the same as currently established. It is recommended that the City Council adopt the following resolutions:
RESOLUTION NO. ______ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, PRELIMINARILY APPROVING THE CERTIFIED ENGINEER'S REPORT AND DECLARING ITS INTENTION TO HOLD A PUBLIC HEARING ON MAY 15, 2001 FOR LANDSCAPE MAINTENANCE DISTRICT NO. 4 COMMENCING IN FISCAL YEAR 2001-2002 TO FUND THE OPERATION AND MAINTENANCE OF CERTAIN LANDSCAPING AND APPURTENANT FACILITIES WITHIN THE BOUNDARIES OF THE DISTRICT.
RESOLUTION NO. ____ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, PRELIMINARILY APPROVING THE CERTIFIED ENGINEER'S REPORT AND DECLARING ITS INTENTION TO HOLD A PUBLIC HEARING ON MAY 15, 2001 FOR LANDSCAPE MAINTENANCE DISTRICT NO. 6 COMMENCING IN FISCAL YEAR 2001-2002 TO FUND THE OPERATION AND MAINTENANCE OF CERTAIN LANDSCAPING AND APPURTENANT FACILITIES WITHIN THE BOUNDARIES OF THE DISTRICT.
RESOLUTION NO. ____ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, PRELIMINARILY APPROVING THE CERTIFIED ENGINEER'S REPORT AND DECLARING ITS INTENTION TO HOLD A PUBLIC HEARING ON MAY 15, 2001 FOR LANDSCAPE MAINTENANCE DISTRICT NO. 7 COMMENCING IN FISCAL YEAR 2001-2002 TO FUND THE OPERATION AND MAINTENANCE OF CERTAIN LANDSCAPING AND APPURTENANT FACILITIES WITHIN THE BOUNDARIES OF THE DISTRICT.
6) Miscellaneous - Environmental Management
b) Resolution Authorizing 2001/2002 Enforcement Assistance Grant Applications
The California Integrated Waste Management Board (CIWMB) has an Enforcement Assistance Grant Fund Allocation for Local Enforcement Agencies (LEA'a). The fund allocation for the City of West Covina will be approximately $15,000. It is recommended that the City Council adopt the following resolution:
RESOLUTION NO. _____ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AUTHORIZING THE SUBMITTAL OF AN APPLICATION TO THE CALIFORNIA INTEGRATED WASTE MANAGEMENT BOARD FOR AN ENFORCEMENT ASSISTANCE GRANT
6) Miscellaneous - Police Department
c) Conflict of Interest Code Modification
On December 12, 2000, during their biennial review of the City's Conflict of Interest Code, the City Council added the position of Police Lieutenant to the job classifications of designated employees required to submit Statements of Economic Interest. It is recommended that the City Council modify the Designated Employees section of the Conflict of Interest Code, removing the position of Police Lieutenant.
ACTION ON THE FOREGOING CONSENT CALENDAR ITEMS 1 THROUGH 6:
Motion by _________ 2nd by _________
to waive further reading of the resolutions and to adopt, and to approve all items listed, except ________________
ROLL CALL: Herfert, Miller, Sanderson, Touhey, Wong
END OF CONSENT CALENDAR
D) PUBLIC WORKS
No reports for this meeting
E) COMMUNITY DEVELOPMENT
1) REDEVELOPMENT
Recess the City Council meeting at _____________ p.m. to convene the Redevelopment Agency. Adjourn the Redevelopment Agency meeting at ______________ p.m.
2) PUBLIC FINANCING AUTHORITY
Convene the Public Financing Authority meeting at __________p.m. Adjourn the PFA meeting and reconvene City Council meeting at ______________ p.m.
F) FINANCE DEPARTMENT
1) Comprehensive Annual Financial Report (CAFR)
The City's Comprehensive Annual Financial Report for Fiscal Year 1999-2000, which has been audited by Caporicci, Cropper and Larson, CPAs, will be presented. Staff recommends that the City Council receive and file the City's Comprehensive Annual Financial Report for fiscal year ending June 30, 2000.
Motion by __________ 2nd by __________
To approve _____ disapprove _____ hold over _____
2) Annual Financial Report - West Covina Public Financing Authority
Transmitted herewith are the financial statements and related audit report for the West Covina Public Financing Authority (A Joint Powers Agreement) for the fiscal year ending June 30, 2000.
Motion by __________ 2nd by __________
To approve _____ disapprove _____ hold over _____
3) Annual Financial Report - Redevelopment Agency
The City Council will review the Annual Report of the Redevelopment Agency for Fiscal Year 1999-2000, which includes the Agency financial audit, as certified by Caporicci, Cropper, & Larson, independent auditors. It is recommended that the City Council receive and file the Redevelopment Agency Annual Report for Fiscal Year 1999-2000.
Motion by __________ 2nd by __________
To approve _____ disapprove _____ hold over _____
4) 2000-01 Mid-Year Review - General Fund; and Recommended Budget
The City Council will review the 2000/01 Mid year Fiscal Review and consider approval of recommended budget adjustments. Staff recommends that the City Council approve the attached schedule of budget adjustments.
Motion by __________ 2nd by __________
To approve _____ disapprove _____ hold over _____
G) COMMUNITY SERVICES
1) 2002 Tournament of Roses Float and Contract with West Covina Rose Float Foundation
On February 6, 2001, the City Council approved to accept an invitation from the Pasadena Tournament of Roses Association to the City of West Covina to participate in the 2002 Rose Parade. Staff seeks direction in regard to the funding of the event and the contracting of the West Covina Rose Float Foundation. It is recommended that the City Council:
- Authorize the City Manager to enter into a contract with the West Covina Tournament of Roses Foundation when the Foundation is officially formed.
- Appropriate $100,000 from the General Fund Reserves, account # 110-320 (for the construction of the float) to 110-320-2349-6206.
- Appropriate $20,000 from the General Fund Reserves, account # 110-320 (for fundraising seed money) to 110-320-2349-6206.
- Authorize the City Manager to sign the attached letter advancing the West Covina Chamber of Commerce $120,000 from account # 110-320-2349-6206. The Chamber will then proceed with the construction of the float pending the formal incorporation of the Foundation.
- Direct the Finance Department to include an interfund transfer of $50,000 from Fund 118 (BIT) to the General Fund (110) on July 1, 2001.
- Direct the Finance Department to deposit donations (estimated at $50,000) into the General Fund (110), when the donations are received. (It should be noted that up to $20,000 in costs will be incurred by the General Fund if fundraising does not generate $70,000).
- Provide staff time and transportation support at the same level as the previous year.
Motion by __________ 2nd by __________
To approve _____ disapprove _____ hold over _____
H) PUBLIC SAFETY SERVICES - POLICE DEPARTMENT
1) Financial Audit of the West Covina Service Group
The Police Department is submitting the attached audit report for the West Covina Service Group (WCSG). This item was included on the Consent Calendar at the City Council meeting on March 20, 2001. The item was pulled from the Consent Calendar for Council discussion and held over for the April 3rd Council meeting. It is recommended that the City council receive and file the attached report ("Independent Accountants" Report Applying Agreed-Upon Procedures") pertaining to the West Covina Service Group.
Motion by __________ 2nd by __________
To approve _____ disapprove _____ hold over _____
I) ENVIRONMENTAL MANAGEMENT
No reports for this meeting
J) GENERAL ADMINISTRATION - OFFICE OF THE CITY MANAGER
1) Human Relations Mutual Assistance Consortium (HRMAC)
The Los Angeles County Human Relations Commission has created a countrywide infrastructure to resolve municipal conflicts created by intergroup conflicts. All in an effort to eliminate discrimination, prejudice and stereotyping based on race, religion, gender, national origin, age, disability, sexual orientation, or any other arbitrary factor. It is recommended that the City Council direct staff to:
- Prepare the Mutual Assistance Agreement,
- Initiate a review of the existing conditions in the City of West Covina, and
- Form a committee based on the recommendations of the County of Los Angeles Commission on Human Relations to draft an Inter-Group Relations Plan.
Motion by __________ 2nd by __________
To approve _____ disapprove _____ hold over _____
K) APPROVAL OF DEMANDS and WIRE TRANSFERS
The City Council reviews and approves accounts payable by the City. These demands represent accounts payable since the most recent regular meeting of the City Council.
Motion by __________ 2nd by _________
to approve Demands totaling $ ____________
(wire transfers: ____________ )
as listed on Check Registers: _________ through __________
ROLL CALL: Herfert, Miller, Sanderson, Touhey, Wong
L) MAYOR'S REPORT
M) COUNCIL MEMBERS' REPORTS
1) Skate Park Project
City Council member Shelley Sanderson has requested that the skate park project be placed on the City Council Agenda for April 3, 2001. This staff report provides the past options and analysis (July 5, 2000 staff report and minutes are attached) and asks for City Council direction on how to proceed with implementation of the first permanent skate park at Orangewood Park. It is recommended that the City Council:
1. Direct staff to agendize the skate park project for the City Council CIP Budget Hearing to determine a funding source (s).
2. Provide direction to staff on how the City Council would like to proceed with this project.
Motion by __________ 2nd by __________
To approve _____ disapprove _____ hold over _____
2) Community Center/Gym Project
City Council member Shelley Sanderson has requested that the community center/gym project be placed on the agenda. This report provides the latest information on the community center/gym project and seeks direction on the development of a community center/gym at Cameron Park. It is recommended that the City Council:
1. Direct staff to agendize the community center project for the City Council CIP Budget Hearing to determine a funding source(s) and funding level for a community center.
2. Provide direction to staff on how the City Council would like to proceed with this project.
Motion by __________ 2nd by __________
To approve _____ disapprove _____ hold over _____
N) CITY MANAGER'S REPORT
ADJOURNMENT
Motion by__________ 2nd by__________
to adjourn the meeting at__________pm.
TENTATIVE CITY COUNCIL MEETING SCHEDULE
| Tuesday 4/17/01 |
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7:30 pm Regular Meeting |
| Tuesday 5/01/01 |
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7:30 pm Regular Meeting |
| Tuesday 5/15/01 |
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7:30 pm Regular Meeting |
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