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Tuesday, December 03, 2002
-Council Meeting Agenda-

Date: Tuesday, December 3, 2002
Time: 5:45 p.m.
Place: City Manager's Conf. Rm.


SPECIAL MEETING
OF THE
WEST COVINA CITY COUNCIL


A G E N D A


NOTICE IS HEREBY GIVEN that the West Covina City Council will hold a special meeting Tuesday, December 3, 2002 at 5:45 pm in the City Manager's Conference Room at City Hall, 1444 W. Garvey Avenue, West Covina.

The purpose of the meeting is to conduct a closed session on the following matters:

CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Pursuant to Government Code § 54956.9(b)
Significant exposure to litigation: one potential case.

PERFORMANCE EVALUATION
Pursuant to Government Code § 54957

CONFERENCE WITH LEGAL COUNSEL - PENDING LITIGATION
Pursuant to Government Code § 54956.9(a)
Jimenez vs City of West Covina
Brutaco vs City of West Covina

CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to Government Code § 54956.8
Property: Valley Boulevard/Nogales Street vicinity
Agency Negotiators: Pasmant, Alvarez-Glasman, Yauchzee
Negotiating Parties: Ace Construction Authority
Under Negotiation: Price and/or terms of payment

BY ORDER OF THE MAYOR
CITY OF WEST COVINA

____________________________
City Clerk Janet Berry
Dated this 27th day of November, 2002



REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL


Date: Tuesday, December 3, 2002
Time: 7:00 p.m.
Place: Council Chambers


Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey Avenue, West Covina. The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at this meeting, the City will try to accommodate you in every reasonable manner. Please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 a.m. to 5 p.m. Monday through Friday for assistance. Please call at least one day prior to the meeting date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council meetings, please request no less than three working days prior to the meeting.

INVOCATION
Eda Segal, Principal of Atid Hebrew Academy, West Covina

PRESENTATION OF COLORS AND PLEDGE OF ALLEGIANCE
Veterans of Foreign Wars, 6th District Color Guard

ROLL CALL
Touhey, Herfert, Miller, Sanderson, Wong

APPROVAL OF MINUTES
Special meeting of October 15, 2002
Regular meeting of October 15, 2002

PRESENTATIONS
U.S. Post Office Recognition of the Fire Department -
Postmaster Mark Granger

West Covina Fire Department presentation to:
BienVenidos Foster Family Agency and
Refugio para Ninos

Resolution of Commendation - Delia Granados for 23 years of service

Resolution of Commendation - Glenn "Buck" Buckingham
for 34 years with S.H.O.P.

Milken Family Foundation Educator of the Year Award -
Sara Yoseph

Toys for Tots Check Presentation -
3rd Anglico and the City of West Covina

2003 Used Oil Recycling School Calendar Winners
  • Eugenia Su-Yar Chow - Grovecenter Elementary
  • Christopher Ta - Merced Elementary
  • Edie Duong - Orangewood Elementary
  • Shannon Rush - Merlinda Elementary
  • Jasmine Truong - California Elementary
  • Andria DeLaCruz - Merlinda Elementary
  • Dean Japit - St. Christopher's School
  • Elizabeth Ruth Merlo - Orangewood Elementary
  • Bryan Trang - Orangewood Elementary
  • Gabby Rodriguez - Orangewood Elementary
  • Farah Mathias - Christ Lutheran School
  • 2003 Calendar Grand Prize Winner:
    Tiffanie Quoi - California Elementary

ADDRESSING THE CITY COUNCIL (3 minutes each speaker)
If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a Speakers Card and submit it to the City Clerk any time prior to Oral Communications - Item A on the Agenda. You may approach the podium when called upon by the Mayor.

If you would like to address the City Council regarding an item on the Agenda, including Public Hearing matters, please complete a Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be taken at the time the subject matter is considered by the City Council. You may approach the podium when called upon by the Mayor. Speaker's Cards are available on the table at the entrance to the Council Chambers.


A) ORAL COMMUNICATIONS
(3 minutes each speaker - Ordinance No. 502 adopted October 22, 1956)
This is the time of the meeting to address the City Council on any municipal matter not listed on the Agenda.

B) CONSENT CALENDAR

1) Ordinance for Adoption (waive reading and adopt)

On November 19th the City Council introduced the following ordinance to amend the existing municipal code section enforcing the National Pollutant Discharge Elimination System (NPDES) permit requirements.

ORDINANCE NO. _______ - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA AMENDING THE WEST COVINA MUNICIPAL CODE TO AMEND EXISTING ARTICLE II SECTIONS 9-26 THROUGH 9-37, PERTAINING TO STORM WATER AND URBAN RUNOFF POLLUTION CONTROL IN CONNECTION WITH STORM WATER/URBAN RUNOFF PERMIT FOR THE COUNTY OF LOS ANGELES AND THE INCORPORATED CITIES THEREIN (NPDES PERMIT NO. CAS00401)

2) Traffic Committee Minutes of November 5, 2002 (accept and file)

I. Request of J. Kenneth Lund, West Covina resident:
That a stop sign be installed on northbound Hollencrest Drive at Casa Linda Drive.

Traffic Committee Recommendation:
That a stop sign be installed on north and southbound Hollencrest Drive at Casa Linda Drive and on westbound Casa Linda Drive at Hollencrest Drive due to sight distance.

That speed limit signs with radar-enforced plates be installed on north and southbound Hollencrest Drive.

That W17 "Stop Ahead" sign and rumble strips be installed on north and southbound Hollencrest Drive.

That the Police Department increase speed enforcement as feasible.

II. City Initiated Request:
That passenger-loading zones for school days be established at Orange-wood Elementary School on the east side of Orange Avenue between southerly entrance to the side of Orange Avenue between southerly entrance to the School's parking lot and the school's southerly boundary.

Traffic Committee Recommendation:
That passenger-loading zones for school days be established at Orangewood Elementary School on the east side of Orange Avenue between southerly entrance to the school's parking lot and the school's southerly boundary.

III. Request of West Covina Resident on Morris Avenue:
That the traffic condition on Morris Avenue from Pacific lane to Puente Avenue be reviewed.

Traffic Committee Recommendation:
That multi-way stop signs be installed at the intersection of Morris Avenue and Swanee Lane.

That the radar trailer be utilized to make drivers aware of their vehicle speed along Morris Avenue, and that the Police Department increase speed enforcement as feasible.

That speed limit signs with radar-enforced plates be installed on Morris Avenue.

That traffic conditions be re-evaluated after the installation of traffic control measures.

IV. Request of several West Covina residents:
That a stop sign be installed on northbound Inman Road at Larkwood Street.

Traffic Committee Recommendation:
That a stop sign (R1) and Stop Ahead sign (QW17) be installed on northbound Inman Road at Larkwood Street.

V. Request of West Covina Charles Tsang:
That no parking on street sweeping days be implemented on Peggy Court from Pauline Street southerly to the end of the street.

Traffic Committee Recommendation:
That parking be prohibited on Peggy Court from Pauline Street southerly to the end of the street on the firs and third Fridays of each month form 7:00 am to 3:30 pm for street sweeping purposes.

VI. Request of the City of Covina:
That in accordance with the provisions of the California Traffic Manual, the following speed shall be established by ordinance along Workman Avenue.

Traffic Committee Recommendation:
That in accordance with the provisions of the California Traffic Manual, the following speed shall be established by ordinance along Workman Avenue:
Between westerly City Limits and Citrus Street: 30 mph

VII. Request of Katherine Castucci, West Covina Resident:
That the traffic condition on Walnut Creek Parkway from Glendora Avenue to Lark Ellen Avenue be reviewed.

Traffic Committee Recommendation:
That the radar trailer be utilized to make drivers aware of their vehicle speed along Walnut Creek Parkway and that the Police Department increase speed enforcement as feasible.

That white edge line striping be installed on Walnut Creek parkway between Glendora Avenue and Lark Ellen Avenue.

That speed limit signs with radar-enforced plates be installed on Walnut Creek Parkway.

That traffic conditions be re-evaluated after the installation of traffic control measures.

VIII. Request of Grace Garner of the West Covina Unified School District:
That a student drop-off and pick-up area and school bus loading zone be relocated at California Elementary School.

Traffic Committee Recommendation:
That a student drop-off and pick-up area and school bus loading zone be relocated at California Elementary School.

3) Award of Bid

a) Custodial Maintenance and Janitorial Services of the Civic Center Buildings, Community Education Center, Fire Administration, and the Annex (Project WC-BCS-3)
It is recommended that the City Council take the following actions:
  1. Accept the bid from Come Land Maintenance Company, Los Angeles, in the amount of $357,988.47 ($71,597.69 per year) for a five-year period under the Building Maintenance Contract (Account No. 110-320-2331-6130), as submitted at the bid opening of October 29, 2002.
  2. Authorize the Public works Director/City Engineer and City Clerk to execute an agreement with Come Land Maintenance Company.

b) Award of Contract for Master Plan/Amendment to the Master Plan, Phase One and Two for Maverick/Ridge Rider, Cortez, Shadow Oak and Galster Parks and Aroma Parkquet
It is recommended that the City Council take the following actions:
  1. Establish Project No. CSMP-01 for the development of Master Plans/Master Plan Amendments.
  2. Appropriate $15,710 in Park Bond Land and Water Conservation Grant Funds Account, Number 143-320-XXXX-7700 for the Development of Master Plans and Master Plan Amendments (CSMP-01).
  3. Authorize expenditures for the development of Master Plans and Master Plan Amendments from Account Numbers:
    • 161-320-3103-7700 in the amount of $ 5,000.
    • 152-320-3243-7700 in the amount of $25,000.
    • 152-320-3242-7700 in the amount of $ 5,000.

  4. Award the contract to David Evans and Associates, Inc. for Phase One and Phase Two of the development of Master Plans/Amendments to Master Plans for five parks and one parquet for an amount not to exceed $45,710.

4) City Treasurer's Report for the Month of October 2002 (receive & file)

5) Miscellaneous - Public Works

a) 2002/2003 Transportation Development Act Funding - Application to Secure Funds
It is recommended that the City Council adopt the following resolution approving the application for bicycle and pedestrian funds authorized under Senate Bill 821 and reconfirm the adoption of its bicycle and pedestrian plan.

RESOLUTION NO. _________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING THE APPLICATION FOR BICYCLE AND PEDESTRIAN FUNDS AUTHORIZED UNDER SENATE BILL 821 AND RECONFIRMING THE ADOPTION OF ITS BICYCLE AND PEDESTRIAN PLAN

b) Ordinance Introduction to Implement Traffic Committee Recommendation for Reducing Speed Limit on Workman Avenue From Westerly City Limits to Citrus Street
Recommendation is to introduce the following ordinance reducing the speed limit from 35 mph to 30 mph:

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING SECTION 22-131 OF THE WEST COVINA MUNICIPAL CODE RELATING TO DECREASES OF STATE LAW MAXIMUM SPEEDS

Miscellaneous - City Manager's Office

c) City Manager's Contract Amendment
It is recommended that the City Council approve an amendment to the City Manager's employment contract as a result of his one-year anniversary performance evaluation.

Miscellaneous - Community Services

d) Approval of Request of $3,650 by Mount San Antonio College (Mt. SAC) for Transportation Shelter
Staff recommends that City Council appropriate the $3,650 request by Mt. SAC from Proposition "A" fund balance account 121-320 for the City's portion to purchase a transit shelter for disabled students attending Mt. SAC.

5) Miscellaneous - City Clerk's Office

e) Finalization of the Biennial Review of the City's Conflict of Interest Code
It is recommended that the City Council approve the City's Amended Conflict of Interest Code and remove the Community Services, Personnel, Senior Citizens, and Waste Management/Environmental Quality Commissions for the List of Designated Positions.

ACTION ON CONSENT CALENDAR ITEMS NUMBER B-1 THROUGH B-5e:

Motion by ____________ 2nd by ___________
to waive further reading of the resolutions/ordinance and adopt/introduce:
and to approve all other items except: ___________________

ROLL CALL: Herfert, Miller, Sanderson, Touhey, Wong

END OF CONSENT CALENDAR

C) PUBLIC HEARING

GENERAL PLAN AMENDMENT (1A) NO. 02-03, WOODSIDE VILLAGE MASTER PLAN AMENDMENT NO. 9, AND NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT FOR A 45-UNIT SUBDIVISION OF THE SOUTHWEST CORNER OF SHAKESPEARE DRIVE AND NOGALES STREET; AND

GENERAL PLAN AMENDMENT (1B) NO. 02-04 AND WESTSIDE AREA PLAN AMENDMENT NO. 1 FOR A 3-LOT SUBDIVISION AT 1045 AND 1049 S. WILLOW AVENUE; AND

AMENDMENT TO PURCHASE AND SALE AGREEMENT WITH ABELL-HELOU FOR PURCHASE OF FORMER SHAKESPEARE PARK SITE

  • Verification of publication and mailing
  • Open hearing
  • Staff presentation
  • Public testimony
  • Close hearing
  • Council discussion
  • It is recommended by the Planning Commission and staff that the City Council take the following actions:

(1) approve an amendment to the purchase and sale agreement with Abell-Helou for the purchase of the former Shakespeare Park site

Motion by _____________ 2nd by ______________
to approve ______ disapprove ________ hold over _______

(2) adopt the following resolutions:

RESOLUTION NO. _________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING GENERAL PLAN AMENDMENT NO. 02-03, AND WOODSIDE VILLAGE MASTER PLAN AMENDMENT O. 9, AS WELL AS GENERAL PLAN AMENDMENT NO. 02-04 AND WESTSIDE AREA PLAN AMENDMENT NO. 1

RESOLUTION NO. __________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, CERTIFYING THE NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT FOR GENERAL PLAN AMENDMENT NO. 02-03, WOODSIDE VILLAGE MASTER PLAN AMENDMENT NO. 9, TENTATIVE TRACT MAP NO. 53112, DEVELOPMENT PLAN NO. 01-02, TREE REMOVAL PERMIT NO. 02-03, AND ADMINISTRATIVE USE PERMIT NO. 01-02, PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT OF 1970, AS AMENDED

Motion by _____________ 2nd by ____________
to waive further reading of the resolutions and to
adopt _____ disapprove _______ hold over _______

D) REDEVELOPMENT AGENCY

Recess the City Council meeting at ________ pm to convene the Redevelopment Agency meeting. Reconvene the City Council at _________ pm.

E) DEPARTMENTAL MATTERS

1) PUBLIC WORKS

ALAMEDA CORRIDOR-EAST CONSTRUCTION AUTHORITY HAS REQUESTED A GRANT OF EASEMENT FOR UTILITY PURPOSES IN FAVOR OF SANTA FE PIPELINE PARTNERS (NOGALES AVENUE AND VALLEY BOULEVARD)
It is recommended that the City Council provide direction to staff regarding this matter following a Closed Session discussion.

Motion by ____________ 2nd by ___________
to ___________________________________

2) AWARD OF BID FOR CAMERON PARK COMMUNITY CENTER
DEMOLITION - PROJECT NO. BP 03390A
It is recommended that the City Council take the following actions:
  • Accept the bid of Interior Demolition, Inc. in the amount of $42,400 submitted at bid opening on November 21, 20002 and authorize the Public Works Director/City Engineer and City Clerk to execute the contract.
  • Appropriate $49,000 in Park Dedication Fees "B" to Account No. 171-320-3303-7500.
  • Authorize staff to proceed with structuring the bond financing in the amount of approximately $3.2 million.

Motion by _____________ 2nd by _______________
to approve _____ disapprove _____ hold over _____

F) MAYOR'S REPORTS

1) SPEEDING VEHICULAR TRAFFIC THROUGH
SUMMERPLACE VILLAGE CONDOMINIUM COMPLEX
Recommendation is to refer this matter to the Traffic Committee.

Motion by _____________ 2nd by ___________
to approve _____ disapprove _____ hold over _____

G) COUNCILMEMBERS' REPORTS

1) Councilmember Herfert -
Registered Sex Offenders in West Covina
Recommendation is to direst staff to draft a letter for the Mayor's signature urging legislation which would strengthen Megan's Law to better protect citizens as discussed in the emergency meeting of the City Council on October 9, 2002.

Motion by ______________ 2nd by _____________

to approve ________ disapprove ________ hold over _______

2) Councilmember Miller -
Southern California Association of Governments (SCAG) - City Council Liaison Meeting
Recommendation is to receive and file the informational report.

Motion by ______________ 2nd by _____________

to receive and file.

3) Councilmember Miller -
League of California Cities - Legislative Briefing Highlights
Recommendation is to receive and file the informational report.

Motion by ______________ 2nd by _____________

to receive & file.

4) Councilmember Miller -
Regional Community Center/Gymnasium at the Former BKK Landfill
Recommendation is to receive and file the informational report.

Motion by ______________ 2nd by _____________

to receive & file.

5) Councilmember Miller -
City Council Conflict of Interest and Ethics Policy
It is recommended that the City Council provide staff direction on this matter.

Motion by ______________ 2nd by _____________

to ________________________________________

6) Councilmember Miller -
Discussion of Interstate 10 High Occupancy Vehicle Lanes -
Draft Initial Study/Environmental Assessment
It is recommended that the City Council provide staff direction on this issue.

Motion by ______________ 2nd by _____________

to ________________________________________

7) Councilmember Wong -
Cost Estimates for West Covina Sportsplex Facility
Recommendation is to receive and file the informational report.

Motion by ______________ 2nd by _______________

to receive and file.

ADJOURNMENT

Motion by __________ 2nd by __________
to adjourn at ____________.

TENTATIVE CITY COUNCIL MEETINGS

Tuesday 12/17/02 7:00 pm Regular meeting-CANCELLED
Wednesday 12/18/02 7:30 pm Meeting with Supervisor Antonovich
Tuesday 01/07/03 7:00 pm Regular meeting