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Tuesday, January 21, 2003

-Council Meeting Agenda-

SPECIAL MEETING OF THE WEST COVINA CITY COUNCIL

Date:		Tuesday, January 21, 2003
Time:		5:45 p.m.
Place:		City Manager's Conf. Rm.

REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL

Date:		Tuesday, January 21, 2003
Time:		7:00 p.m.
Place:		Council Chambers

A G E N D A

Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey Avenue, West Covina. The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at this meeting, the City will try to accommodate you in every reasonable manner. Please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 a.m. to 5 p.m. Monday through Friday for assistance. Please call at least one day prior to the meeting date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council meetings, please request no less than three working days prior to the meeting.

INVOCATION

Reverend John Foye
Christ Fellowship Church

PLEDGE OF ALLEGIANCE

Councilmember Miller

ROLL CALL
Touhey, Herfert, Miller, Sanderson, Wong

REPORTING OUT FROM CLOSED SESSION

CHANGES TO THE AGENDA

PRESENTATIONS
* Recognition of Volunteers and Builder of the 2003 Rose Parade Float

* South Hills High School - CIF Football Champions

* Hollencrest Middle School Basketball Team
Inland Valley Middle School League -
Christmas Tournament - 2nd Place

* Hollencrest Middle School, Principal Wally Cook
Selected as a Los Angeles County Literacy
Demonstration Site

* Certificate of Recognition to Elizabeth Geiger, Community Food Bank of West Covina Director

ADDRESSING THE CITY COUNCIL (3 minutes each speaker)
If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a Speaker's Card and submit it to the City Clerk any time prior to Oral Communications - Item A on the Agenda. You may approach the podium when called upon by the Mayor.

If you would like to address the City Council regarding an item on the Agenda, including Public Hearing matters, please complete a Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be taken at the time the subject matter is considered by the City Council. You may approach the podium when called upon by the Mayor. Speaker's Cards are available on the table at the entrance to the Council Chambers.

A) ORAL COMMUNICATIONS
(3 minutes each speaker - Ordinance No. 502 adopted October 22, 1956)
This is the time of the meeting to address the City Council on any municipal matter not listed on the Agenda.

B) CONSENT CALENDAR

1) Commission Summary of Actions (receive & file)

a) Personnel Commission 12/11/02
b) Planning Commission 11/26/02, 12/10/02, 01/14/03

2) Ordinances for Adoption (waive reading and adopt)

Code Amendment No. 02-02 Related to Walls, Fences and Hedges (including Driveway Cutback Area)
It is recommended that the City Council adopt the following ordinance:

ORDINANCE NO. _______ - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING CHAPTER 26 (ZONING) OF THE WEST COVINA MUNICIPAL CODE RELATED TO WALLS, FENCES AND HEDGES IN SINGLE-FAMILY RESIDENTIAL ZONES (CODE AMENDMENT NO. 02-02)

3) Claims Against the City of West Covina

a) Richard Weatherly vs. City of West Covina
It is recommended that the claim for monetary loss filed by Richard Weatherly be denied and the claimant be so notified.

b) Olga Zarate vs. City of West Covina
It is recommended that the personal injury claim of Olga Zarate be denied and the claimant's attorney be so notified.

c) Sandra Ramirez vs. City of West Covina
It is recommended that the personal injury claim of Sandra Ramirez be denied and the claimant be so notified.

4) Acceptance of Improvements and/or Release of Bonds

Release of Performance Guarantee for Precise Plan No. 01-06
Location: 2851 Eastland Center Drive (Circuit City Stores, Inc.)
It is recommended that the City Council accept all on-site and off-site improvements for Precise Plan No. 01-06, and authorize the release of Performance Guarantee Bond No. 6088603 by Safeco Insurance Company of America in the amount of $80,000.

5) Award of Bid

a) Award of Bid for the Construction of Concrete Bus Pads -
Project No. SP-03106
It is recommended that the City Council take the following actions:

Authorize the transfer of $40,000 (Proposition "A" funds) from Project No. SP-03115 (Account No. 121-320-3349-7200) to Project No. SP-03106 (Account No. 121-320-3340-7200).
Accept the lowest responsive bid of Gentry Brothers in the amount of $122,275 as submitted at the bid opening on December 12, 2002.
Authorize the Public Works Director/City Engineer and City Clerk to execute an agreement with Gentry Brothers of Irwindale, California, for the work to be done.

6) Miscellaneous - Fire

a) Fire Stations Designated as Safe Havens
It is recommended that the City Council adopt the following resolution requesting the Los Angeles County Board of Supervisors designate West Covina Fire Stations as Safe Haven locations.

RESOLUTION NO. ________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, AUTHORIZING THE CITY OF WEST COVINA TO PARTICIPATE IN THE SAFE HAVEN PROGRAM FOR CHILDREN

Miscellaneous - Public Works

b) Capital Improvement Program and Building Activity Report -
Fourth Quarter Ending December 31, 2002
It is recommended that the City Council receive and file this report.

c) Standard Specifications for Public Works Construction, 2003 Edition-
Ordinance Introduction and Setting Public Hearing Date
It is recommend that the City Council take the following actions:

1. Introduce the following ordinance:

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING THE 2003 EDITION OF THE STANDARD SPECIFICATIONS FOR PUBLIC WORKS CONSTRUCTION BY REPEALING AND ADOPTING SECTION 19-1 OF THE WEST COVINA MUNICIPAL CODE

2. Set February 21, 2003 as the date for a Public Hearing concerning adoption of the Standard Specifications for Public Works Construction, 2003 Edition.

d) Delegation of Authority to the City Engineer to Accept Public and Private Improvements and Release Securities
It is recommended that the City Council adopt the following resolution:

RESOLUTION NO. __________ - A RESOLUTION OF THE CITY OF WEST COVINA, CALIFORNIA, AUTHORIZING THE CITY ENGINEER TO ACCEPT PUBLIC WORKS OF IMPROVEMENT AS COMPLETE AND TO RELEASE PERFORMANCE BONDS, PAYMENT BONDS AND WARRANTY BONDS.

Miscellaneous - Police Department

e) Purchase of Police Vehicles
It is recommended that the City Council authorize the purchase of police vehicles (3 Patrol vehicles, one Detective Bureau vehicle, and one motorcycle) as follows:

1. Find that the Los Angeles County bid number S-200205 satisfies the City's bid process and approve the purchase of three (3) Ford Crown Victoria Police Interceptor vehicles from Wondries Ford of Alhambra for $74,354.00, including tax.

2. Find that Los Angeles County bid number S-208824 satisfies the City's bid process and approve the purchase of one (1) Chevrolet Impala from Clippinger Chevrolet of West Covina for $21,149.47, including tax.

3. Authorize the purchase of one BMW R1150R-P from Brown Motor Works of Pomona (the local distributor for the sole-source police buy-back program offered by BMW) for $19,750.21, including tax.

f) Authorization for Expansion of the West Covina Service Group
It is recommended that the City Council:

1. Authorize the creation of three new City job classifications within the WCSG to include Software Development Manager, Senior Software Developer, and User Support Specialist. (See attachments C, D, and E of the WCSG business plan for proposed job descriptions, and pay ranges.)

2. Authorize the WCSG to hire up to five additional personnel (1 existing vacancy, 4 new positions) in any combination of the above job descriptions, with City Manager approval. Provided the WCSG does not hire beyond this allocation and no costs to the General Fund result, no further City Council action is required.

3. Provided no General Fund burden is created, authorize the WCSG (with City Manager approval) to reclassify the existing WCSG sworn positions as needed due to business necessity or reassignment.

4. Authorize the WCSG to make "pass through" purchases of hardware and software on behalf of client agencies and pass those costs directly back to the respective client agency. These "pass through" purchases will be exempt from the normal City bid process and purchasing procedures as the WCSG serves as a sole-source provider for its client agencies. This provision will have no impact on the General Fund.

5. Approve the West Covina Service Group Business Plan.

g) Authorization for the West Covina Service Group to Contract with PST Technologies for Services
It is recommended that the City Council authorize the WCSG to enter a six month contract with PST Technologies Inc., for software support services. PST Technologies will assist with maintenance of existing software and design of new software. The total of the contract will not exceed $84,000.

Miscellaneous - Environmental Management

h) BKK Landfill Closure Plans - Monthly Status Report
It is recommended that the City Council receive and file this report.

Miscellaneous - City Manager's Office

i) Public Hearing for Termination of Cable TV Contract
It is recommended that the City Council set April 1, 2003 as the date for a public hearing concerning the termination of the cable television franchise with Charter Communications.

ACTION ON CONSENT CALENDAR ITEMS NUMBER B-1 THROUGH B-6i:

Motion by _________ 2nd by __________
to waive further reading of the resolution/ordinances and adopt/introduce:
and to approve all other items except: ______________

ROLL CALL: Herfert, Miller, Sanderson, Wong, Touhey

END OF CONSENT CALENDAR

C) PUBLIC HEARING

No hearing scheduled for this meeting.

D) REDEVELOPMENT AGENCY

Recess the City Council meeting at ________ pm to convene the Redevelopment Agency meeting. Reconvene the City Council at _________ pm.

E) DEPARTMENTAL MATTERS

FINANCE DEPARTMENT

1) Business License Fees for Video Arcades
It is recommended to uphold and maintain the current business license structure for Video Arcades and waive penalties related to payments of back taxes due under the Municipal code for business license and permit fees by Nickel! Nickel! Nickel!.

Motion by _________ 2nd by ________ to
approve _____ disapprove ______ hold over_____

F) MAYOR'S REPORTS

G) COUNCILMEMBERS' REPORTS

1) Councilmember Wong -
Athens Services Trash Collection Multi-Family Rate Information
It is recommended that the City council receive and file this report

Motion by _________ 2nd by __________
to receive and file.

2) Councilmember Wong -
Resolution Urging the California Legislature to Reject the Governor's Proposed Shift of Local Vehicle License Fee Revenues
It is recommended that the City Council adopt the following resolution:

RESOLUTION NO. __________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA URGING THE CALIFORNIA LEGISLATURE TO REJECT THE GOVERNOR'S PROPOSED SHIFT OF LOCAL VEHICLE LICENSE FEE REVENUES

Motion by ________ 2nd by __________
waive further reading of the resolution and to:

adopt ______ disapprove _____ hold over ______

3) Councilmember Miller -
Zoning Exemption for Signs Related to Historical Structures
It is recommended that the City Council consider this matter, and if deemed appropriate, initiate a code amendment to consider amending the Zoning Code to permit certain exemptions for signs related to historical structures, and refer the matter to the Planning Commission for study and recommendation.

Motion by __________ 2nd by __________
to ___________________________________

ADJOURNMENT
Motion by __________ 2nd by ___________

to adjourn the meeting at ________ p.m.

TENTATIVE CITY COUNCIL MEETINGS

Tuesday 02/04/03		7:00 pm Regular meeting
Tuesday 02/18/03		7:00 pm Regular meeting
Tuesday 03/04/03		All Day - Election Day
Tuesday 03/04/03		7:00 pm Regular meeting
Tuesday 03/18/03		7:00 pm Regular meeting