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Tuesday, October 21, 2003
-Council Meeting Agenda-


SPECIAL MEETING
WEST COVINA CITY COUNCIL

Date: Tuesday, October 21, 2003
Time: 5:45 p.m.
Place: City Manager's Conference Room

AGENDA

Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey Avenue, West Covina. The City complies with the Americans with Disabilities Act (ADA). If you will need special assistance at this meeting, the City will try to accommodate you in every reasonable manner. Please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8:00 a.m. to 5:00 p.m. Monday through Friday at least 48 hours prior to the meeting. For sign language interpreter services at Council meetings, please call at least four working days prior to the meeting.

Roll Call

Herfert, Miller, Hernandez, Sanderson, Wong

I PUBLIC COMMENT ON ITEMS ON THE AGENDA

II CLOSED SESSION

CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Pursuant to Government Code § 54956.9(b)
Two cases

CONFERENCE WITH LABOR NEGOTIATOR: Fields, Hoffman
Pursuant to Government Code § 54957.6
Employee Organizations:
  • Mid-Management Employees' Association
  • Public Safety Dispatchers Association


ADJOURNMENT

Motion by _____________ 2nd by ____________

to adjourn the meeting at ____________ p.m.


REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL

Date: Tuesday, October 21, 2003
Time: 7:00 p.m.
Place: Council Chambers

AGENDA

Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey Avenue, West Covina. The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at this meeting, the City will try to accommodate you in every reasonable manner. Please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 a.m. to 5 p.m. Monday through Friday for assistance. Please call at least one day prior to the meeting date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council meetings, please request no less than three working days prior to the meeting.

INVOCATION
Pastor Kelly DuPee

PLEDGE OF ALLEGIANCE
Councilmember Sanderson

ROLL CALL
Herfert, Miller, Hernandez, Sanderson Wong

REPORTING OUT FROM CLOSED SESSION

CHANGES TO THE AGENDA

APPROVAL OF MINUTES
Regular meeting of September 2, 2003

PRESENTATIONS
Certificates of Recognition - 2003 Police Summer Games
  • Gold Medal in Triathlon, Masters Division
    Commander Darrell Myrick
    Sergeant Denis Bennallack
    Officer Dave Long

  • Silver Medal in Triathlon, Open Division
    Officer Pete Gallardo
    Officer Ken Plunkett
    Officer Ray Perez

  • Silver Medal, Weightlifting
    Sergeant Marty Sevilla

  • Gold Medal, Swimming - 50-yard freestyle, 100-yard freestyle, 50-yard breaststroke, 100-yard breaststroke
    Commander Darrell Myrick

Certificates of Recognition
  • Summer Program Employees

Suburban Water Systems - Drinking Water Regulations
  • presented by Paul Carver

Introduction of new Police Officers

Proclamation
  • Red Ribbon Week - 10/23/03 - 10/30/03

ADDRESSING THE CITY COUNCIL (3 minutes each speaker)
If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a Speaker's Card and submit it to the City Clerk any time prior to Oral Communications - Item A on the Agenda. You may approach the podium when called upon by the Mayor.

If you would like to address the City Council regarding an item on the Agenda, including Public Hearing matters, please complete a Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be taken at the time the subject matter is considered by the City Council. You may approach the podium when called upon by the Mayor. Speaker's Cards are available on the table at the entrance to the Council Chambers.

A) ORAL COMMUNICATIONS
(3 minutes each speaker - Ordinance No. 502 adopted October 22, 1956) This is the time of the meeting to address the City Council on any municipal matter not listed on the Agenda.

B) CONSENT CALENDAR

1) Commission Summary of Actions (receive & file)

a) Waste Management/Environmental Quality 08/21/03
b) Senior Citizens 09/11/03
B-1a.doc     B-1b.doc

2) Award of Bids

a) Graffiti Removal Award of Bid
It is recommended that the City Council take the following actions:
  1. Award the bid for graffiti removal to Boys and Girls Club of San Gabriel Valley for a three-year period, from September 1, 2003 through August 31, 2006 at $109,000 per year; and
  2. Authorize the Environmental Management Director and City Clerk to execute an agreement with Boys and Girls Club of San Gabriel Valley for graffiti removal services in the City of West Covina to August 31, 2006. Upon mutual agreement of the City of West Covina and Boys and Girls Club of San Gabriel Valley, the contract may be renewed on a year-to-year basis at the prices bid to August 31, 2006; and
  3. Approve the following maximum expenditures for payment:
    • $43,200 from #110-320-2311-6169
    • $14,400 from #862-320-5100-6169
    • $12,240 from #876-320-5100-6169
    • $ 2,160 from #877-320-5100-6169
    • $37,000 from #180-320-2244-6130

B-2a.doc
B-2b.doc

b) Grant Funded Purchase of Water/Cost Saving Computerized Irrigation Controllers for Six City Parks

It is recommended that the City Council approve the following recommendations:
  1. Accept the bid of Ewing Irrigation of El Monte in the amount of $43,239.69 as submitted at the bid opening on October 13, 2003, and authorize the Public Works Director/City Engineer and City Clerk to execute the contract.

  2. Approve the following appropriations to fund this project:

Appropriations

c) Award of Bid for Recreational Bus Transportation Service
It is recommended that the City Council award the lowest bids for a three-year contract to:
  1. Durham School Services, Baldwin Park, CA., for school bus services in the amount of $226 per (5) five hours and $39.50 per additional hour for an amount not to exceed $35,000 funded from account 122-320-2448-6120 per fiscal year; and,
  2. Shalimar Tours, Ontario, CA., for charter services in the amount $300 per (5) five hours and $48 per additional hour for an amount not to exceed $35,000 funded from account 122-320-2448-6120 per fiscal year.

B-2c.doc     B-2cAttachment.doc

3) Approval of Final Maps

Approval of Final Map for Tract No. 53821 - Located at the Northwest Corner of Grand Avenue and Holt Avenue Subdivider: Comstock Homes
It is recommended that the City Council adopt the following resolution:


RESOLUTION NO. __________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING FINAL MAP OF TRACT NO. 53821 AND DIRECTING THE RECORDATION THEREOF (Comstock Homes)

B-3.doc     B-3part2.doc

4) Miscellaneous By Department

Miscellaneous - Public Works

a) Capital Improvement Projects and Building Activity Report - Third Quarter Ending September 30, 2003

It is recommended that the City Council receive and file this report.
B-4a.doc

4) Miscellaneous - Public Works

b) Adoption of the Disadvantaged Business Enterprise Program as a Requirement to Receive Federal Funds for Street Improvements
It is recommended that the City Council adopt the following resolution:

RESOLUTION NO. __________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING AND ADOPTING A DISADVANTAGED BUSINESS ENTERPRISE PROGRAM AND DIRECTING ITS IMPLEMENTATION
B-4b.doc
B-4bpart2.doc
B-4bConfidential.xls
B-4bGeneral.xls
B-4bMaint.xls
B-4bPSD.xls

Miscellaneous - Redevelopment Agency

c) Establishment of a Community Development Commission
It is recommended that the City Council introduce for first reading the following two ordinances which establishes the need for a Community Development Commission (CDC) and which designates the City Council as the members of the CDC.

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, DECLARING THE NEED FOR A COMMUNITY DEVELOPMENT COMMISSION IN THE CITY OF WEST COVINA, AND TRANSFERRING ALL DUTIES, POWERS AND RESPONSIBILITIES OF THE REDEVELOPMENT AGENCY BOARD TO THE COMMUNITY DEVELOPMENT COMMISSION

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, DECLARING THE CITY COUNCIL OF THE CITY OF WEST COVINA TO BE THE COMMUNITY DEVELOPMENT COMMISSION
B-4c.doc
B-4catt1.doc
B-4catt2.doc
B-4catt3.doc

Miscellaneous - Human Resources

d) Approval of Memorandums of Understandings (MOU's) and Implementing Resolutions for the West Covina Confidential Employees' Association (formerly referred to as the Confidential Exempt Employees' Association), San Bernardino Public Employees' Association (SBPEA)- General, SBPEA - Maintenance Employees, and Public Safety Dispatchers; and approving a revision to the Planning Department's Authorized Position List
It is recommended that the City Council:

1. Approve the proposed Memorandums of Understanding (MOU's) for the Confidential Employee's Association, the San Bernardino Public Employee's Association (SBPEA) - General, and the SBPEA - Maintenance Employees, and Public Safety Dispatchers; and adopt the proposed resolution:

RESOLUTION NO. __________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING THE PROPOSED MEMORAN-DUMS OF UNDERSTANDING BETWEEN THE CITY AND THE CONFIDENTIAL EMPLOYEES' ASSOCIATION, SAN BERNARDINO PUBLIC EMPLOYEES' ASSOCIATION (SBPEA) - GENERAL EMPLOYEES, AND THE SBPEA - MAINTENANCE EMPLOYEES, AND PUBLIC SAFETY DISPATCHERS; AND FIXING COMPENSATION AND BENEFITS FOR CLASSES REPRESENTED BY THE AFOREMENTIONED ASSOCIATIONS.
B-4d.doc

4) Miscellaneous - Human Resources

2. Approve the revision to the Planning Department's Authorized Positions List, as outlined in the FY 2003/04 Budget, to replace the Secretary II classification with the Department Secretary classification, and replace the Senior Planner classification with the Principal Planner classification.

Miscellaneous - Police Department

e) New OTS Seat Belt Grant Funds
It is recommended that the City Council accept the November 2003 California Seat Belt Compliance Campaign (CSBCC) grant from the State Office of Traffic Safety (OTS) and appropriate the grant as follows:
  • $11,844 into 198-320-2111-5113 for seat belt enforcement overtime;
  • $1,162 into 198-320-2111-5151 for overtime Workers' Comp benefit;
  • $172 into 198-320-2111-5155 for overtime Medicare benefit;
  • $2,353 into 198-320-2111-5157 for overtime retirement benefit.
  • Total - $15,351

B-4e.doc

Miscellaneous - Environmental Management

f) BKK Landfill Closure Plans Monthly Status Report
It is recommended that the City Council receive and file this report.

B-4f.doc

ACTION ON CONSENT CALENDAR ITEMS NUMBER B-1 THROUGH B-4f:

Motion by __________ 2nd by _____________
to waive further reading of the resolutions/ordinance and adopt/introduce:

and to approve all other items except: _______________________

ROLL CALL: Hernandez, Miller, Sanderson, Wong, Herfert

END OF CONSENT

C) PUBLIC HEARING

1) PUBLIC HEARING CONTINUATION
TERMINATION OF CABLE TV CONTRACT
It is recommended that the City Council continue this item to November 4, 2003 in order to allow staff to continue negotiating with Charter Communications.

Motion by _____________ 2nd by _____________

to approve ____ disapprove ____ hold over _____

C-1.doc

2) PUBLIC HEARING

GENERAL PLAN AMENDMENT NO. 01-04
HOUSING ELEMENT UPDATE (1998-2005)
NEGATIVE DECLARATION FO ENVIRONMENTAL IMPACT
Staff recommends that the City Council continue the public hearing to the City Council meeting of November 4, 2003.

3) PUBLIC HEARING

APPEAL OF EXTENSION OF TIME: DEVELOPMENT PLAN NO. 01-02 AND CONDITIONAL USE PERMIT NOS. 01-10 AND 01-12
LOCATION: 3620-3670 S. Nogales Street - "Quail Ridge Shipping Center"
  1. Verification of publication
  2. Open hearing
  3. Staff presentation
  4. Public testimony
  5. Close hearing
  6. Council discussion
  7. Recommendation: The City Council should consider whether it wishes to: (1) waive the filing fee associated with this appeal as requested by Councilman Hernandez; (2) approve a three-month extension of time with consideration of further extensions depending on project's progress; and (3) provide appropriate direction regarding approval or denial of the proposed mini-storage use and any other issues of concern regarding the project.

Motion by _____________ 2nd by ____________

to approve _____ disapprove _____ hold over _____

4) GENERAL PLAN AMENDMENT NO. 03-02
EAST HILLS MASTER PLAN AMENDMENT NO. 13
ZONE CHANGE NO. 03-04
NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT
LOCATION: 3630 E. Temple Way
APPLICANT: Henry Melendez, Dynamic Investments
  1. Verification of publication
  2. Open hearing
  3. Staff presentation
  4. Public testimony
  5. Close hearing
  6. Council discussion
  7. Recommendation: The Planning Commission and staff recommend that the City Council adopt the following resolutions:

RESOLUTION NO. __________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, CERTIFYING THE NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT FOR GENERAL PLAN AMENDMENT NO. 03-02, EAST HILLS MASTER PLAN AMENDMENT NO. 13, ZONE CHANGE NO. 03-04, TENTATIVE TRACT MAP NO. 53698 AND PRECISE PLAN NO. 03-05, PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT OF 1970, AS AMENDED

RESOLUTION NO. __________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING GENERAL PLAN AMENDMENT NO. 03-02 AND EAST HILLS MASTER PLAN AMENDMENT NO. 13

Motion by ____________ 2nd by _____________
to waive further reading of the resolutions and:

to approve _____ disapprove ______ hold over ______

The Planning Commission and staff further recommend that the City council introduce the following ordinance:

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING ZONE CHANGE NO. 03-04

Motion by _____________ 2nd by _____________
to waive further reading of the ordinance and:

introduce _____ disapprove _____ hold over _____
ROLL CALL: Hernandez, Miller, Sanderson, Wong, Herfert

D) REDEVELOPMENT AGENCY

Recess the City Council meeting at ________ pm to convene the Redevelopment Agency. Reconvene the City Council at _________ pm.

E) DEPARTMENTAL MATTERS

PUBLIC WORKS

1) Review of the City Speed Hump Guidelines
It is recommended that the City Council review and approve the proposed guidelines for the use of speed humps on City residential streets.

Motion by _____________ 2nd by ____________

to approve _____ disapprove ______ hold over ______

E-1.doc

FINANCE DEPARTMENT

2) 2002-03 and 2003-04 Fiscal Years Budget Update
It is recommended that the City Council receive and file the budget update and provide direction as appropriate.

Motion by ____________ 2nd by _____________

to _________________________
E-2.doc

ENVIRONMENTAL MANAGEMENT

3) Waste Collection Multi-Family Per Unit Rate Service Adjustment and Amendment of Franchise Agreement to Change Submission Date of Consumer Price Increase (CPI) Request from April 15 to May 31
It is recommended that the City Council approve:
  1. Multi-family per unit rate services adjustment Option I, adjusting all bin-service in multi-family complexes to commercial bin rates, spreading the shortfall of $5,626.17 per month ($67,514.04 annually) equally to all residential and commercial accounts; and
  2. Amend the Franchise Agreement to change the submission date for any CPI adjustment requests from April 15 to May 31.

Motion by ______________ 2nd by ____________

to approve _____ disapprove _____ hold over ______
E-3.doc

Air Quality Management Plan 2003
It is recommended that the City Council receive and file the report.

Motion by ____________ 2nd by ____________

to approve _____ disapprove ______ hold over ______
E-4.doc

COMMUNITY SERVICES

5) Request to Have the City of West Covina Co-Sponsor the West Covina Rotary Club's Red Ribbon Rally
It is recommended that City Council co-sponsor the West Covina Rotary Club's Red Ribbon Rally to be held at West Covina High School on October 25, 2003 funded from Special Events Account #110-320-2349-6188.

Motion by _____________ 2nd by ____________

to approve _____ disapprove ______ hold over ______
E-5.doc

HUMAN RESOURCES

6) Approval of Contract for Meet and Confer Consultant
It is recommended that the City Council authorize the Assistant City Manager to enter into a contract between the City of West Covina and John "Jack" Hoffman and Associates to provide consulting services for the City's Meet and Confer process and other personnel-related matters, in an amount not to exceed $52,000.

Motion by _____________ 2nd by ____________

to approve _____ disapprove _____ hold over _____
E-6.doc

F) MAYOR'S REPORTS

1) Public Works Capital Improvement and Engineering Consultant
It is recommended that the City Council receive and file this report.

Motion by _____________ 2nd by _____________

to receive and file.
F-1.doc

2) Orangewood Soccer Fields

No report this meeting.

3) Big League Dreams Negotiations Update
It is recommended that the City Council receive and file this report.

Motion by _____________ 2nd by ____________

to receive and file.
F-3.doc

4) Proposed Policies for Naming of Public Facilities
It is recommended that the City Council provide direction to staff on whether the Council wishes to create a policy for the naming of City facilities.
F-4.doc

Motion by _____________ 2nd by ____________

to ________________________________________________

5) Proposed Policies for Dedication Plaques
It is recommended that the City Council provide direction to staff regarding the use of dedication plaques at public facilities.

Motion by _______________ 2nd by ____________

to ________________________________________
F-5.doc

G) COUNCILMEMBERS' REPORTS

1) Councilmember Sanderson
Cortez Park Master Plan Update
It is recommended that City Council provide direction to staff regarding the Amendment to the Cortez Park Master Plan to incorporate walking paths.

Motion by _____________ 2nd by ____________

to _________________________________________

G-1.doc

2) Councilmember Wong
Unfair Labor Charges by the Service Employees International Union - Local 99 and Options, Inc.
It is recommended that the City Council provide staff direction regarding this matter.

Motion by _____________ 2nd by ____________

to ________________________________________
wong-options.doc

3) Councilmember Miller Request to have Planning Commission Review and Make Recommendation Within the Supplemental Environmental Impact Report on the Conceptual Plans for a Community Park
It is recommended that the City Council provide staff direction on this matter.

Motion by ____________ 2nd by ____________

to _____________________________

G-3.doc

4) Councilmember Hernandez
Housing Assistance Programs for Senior Citizens
Councilmember Hernandez is requesting that the City Council direct City staff to identify existing and potential housing programs that could be made available for West Covina seniors.

Motion by ____________ 2nd by ____________

to _________________________
hernandez-senior programs.doc

5) Councilmember Miller
City Council Liaison Meeting Highlights
It is recommended that the City Council receive & file this information report.

Motion by ____________ 2nd by ____________

to receive and file.

miller reports-10-7-03.doc

6) Councilmember Sanderson
Expansion of the Senior Center
It is recommended that the City Council provide staff direction on this matter.

Motion by ____________ 2nd by ____________

to _______________________________________

G-6.doc

ADJOURNMENT

Motion by ________ 2nd by _______ to adjourn the meeting at _____ pm


TENTATIVE CITY COUNCIL MEETINGS

Tuesday 11/04/03 7:00 pm Regular meeting
Tuesday 11/18/03 7:00 pm Regular meeting