| | | | Tuesday, November 04, 2003
-Council Meeting Agenda-
SPECIAL MEETING
WEST COVINA CITY COUNCIL
| Date: |
 |
Tuesday, November 4, 2003 |
| Time: |
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5:45 p.m. |
| Place: |
|
City Manager's Conference Room |
AGENDA
Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey Avenue, West Covina. The City complies with the Americans with Disabilities Act (ADA). If you will need special assistance at this meeting, the City will try to accommodate you in every reasonable manner. Please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8:00 a.m. to 5:00 p.m. Monday through Friday at least 48 hours prior to the meeting. For sign language interpreter services at Council meetings, please call at least four working days prior to the meeting.
Roll Call
Herfert, Miller, Hernandez, Sanderson, Wong
I PUBLIC COMMENT ON ITEMS ON THE AGENDA
II CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL - POTENTIAL LITIGATION
Pursuant to Government Code § 54956.9(b)
Two cases.
CONFERENCE WITH LABOR NEGOTIATORS: Fields, Hoffman
Pursuant to Government Code § 54957.6
Mid-Management Employees' Association
ADJOURNMENT
Motion by _____________ 2nd by ____________
to adjourn the meeting at ____________ p.m.
REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL
| Date: |
|
Tuesday, November 4, 2003 |
| Time: |
|
7:00 p.m. |
| Place: |
|
Council Chambers |
AGENDA
Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey Avenue, West Covina. The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at this meeting, the City will try to accommodate you in every reasonable manner. Please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 a.m. to 5 p.m. Monday through Friday for assistance. Please call at least one day prior to the meeting date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council meetings, please request no less than three working days prior to the meeting.
INVOCATION
Pastor Alice Bell-Gaines,
Faith Community Church
PLEDGE OF ALLEGIANCE
Councilmember Miller
ROLL CALL
Herfert, Miller, Hernandez, Sanderson Wong
REPORTING OUT FROM CLOSED SESSION
CHANGES TO THE AGENDA
APPROVAL OF MINUTES
Special meeting of October 7, 2003
Regular meeting of October 7, 2003
Special meeting of October 14, 2003
Adjourned regular meeting of October 14, 2003
PRESENTATIONS
Presentation
* Anne Galvan - Support Program for US Troops in Iraq
Certificate of Commendation
* Lieutenant Ray Nordin,
retiring after 30 years of service
Certificate of Recognition
* Police Sergeant Dave Barras
Proclamation
* America Recycles Day
West Covina Community Emergency Response Team
Toy Drive
ADDRESSING THE CITY COUNCIL (3 minutes each speaker)
If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a Speaker's Card and submit it to the City Clerk any time prior to Oral Communications - Item A on the Agenda. You may approach the podium when called upon by the Mayor.
If you would like to address the City Council regarding an item on the Agenda, including Public Hearing matters, please complete a Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be taken at the time the subject matter is considered by the City Council. You may approach the podium when called upon by the Mayor. Speaker's Cards are available on the table at the entrance to the Council Chambers.
A) ORAL COMMUNICATIONS
(3 minutes each speaker - Ordinance No. 502 adopted October 22, 1956)
This is the time of the meeting to address the City Council on any municipal matter not listed on the Agenda.
B) CONSENT CALENDAR
1) Commission Summary of Actions (receive & file)
No reports this meeting.
2) Ordinance for Adoption (waive reading & adopt)
B-2.doc
B-2ordinance.doc
Zone Change No. 03-04
Location: 3630 E. Temple Way
Applicant: Henry Melendez, Dynamic Investments
ORDINANCE NO. __________ - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING ZONE CHANGE NO. 03-04 (Dynamic Investments)
3) City Treasurer's Report (receive & file)
B-3.doc
Report for September 2003
B-3 Bond Detail (City) Report 03-04.xls
B-3 Bond Detail (RDA) Report 03-04.xls
B-3 City Treas 01-021 A sample.xls
B-3 City Treas 03-04.xls
B-3 City Treas Detail 01-02 B sample.xls
B-3 City Treas Detail 03-04.xls
B-3 RDA Treas 03-04.xls
4) Award of Bids
B-4.doc
Award of Annual Usage Agreement to Med Assets to Provide Raw Food and Miscellaneous Supplies for the Senior Meals Program
It is recommended that the City Council approve an award of contract to establish an annual usage agreement with Med Assets to provide raw food and miscellaneous supplies for the senior meals program for an annual cost not to exceed $141,163 to be paid from Accounts 131-320-2417-6116 and 146-320-2392-6158. The agreement may be renewed annually for a term not to exceed five (5) years per Purchasing Specifications 0503-B.
5) Traffic Committee Minutes of Meeting of October 21, 2003 (accept & file)
B-5.doc
B-5 Attachment.doc
I. Request of Salvatore Insinna, West Covina Resident
That parking on the west side of Willow Avenue from Alwood Street to Farlington Street be restricted to permit only parking from 7:00 a.m. to 7:00 p.m., Monday through Friday.
Traffic Committee Recommendation:
That parking on the west side of Willow Avenue from Alwood Street to Farlington Street be restricted to permit only parking from 7:00 a.m. to 7:00 p.m., Monday through Friday.
II. Request of Javier and Molly Elias, West Covina Residents
That no parking on street sweeping days be implemented on Palm Drive from Orange Avenue to Morris Avenue.
Traffic Committee Recommendation:
That no parking on street sweeping days be implemented on Palm Drive from Orange Avenue to Morris Avenue.
III. Request of the City of West Covina
That parking of utility trailers on Mary Court be prohibited.
Traffic Committee Recommendation:
That parking along the north side of Mary Court be delineated by installing parking "T" and red curb.
6) Miscellaneous By Department
Miscellaneous - Police Department
a) COPS Homeland Security Overtime Grant
It is recommended that the City Council:
B-6a.doc
1. Accept the Homeland Security Overtime Program (HSOP) grant from the federal Office of Community Oriented Policing COPS), and appropriate the grant ($99,657) as follows:
- $77,006 in 202-320-2110-5113 (homeland security overtime)
- $11,023 in 202-320-2110-5151 (workers' compensation)
- $1,598 in 202-320-2110-5155 (Medicare)
- $110 in 202-320-2110-5156 (unemployment)
- $9,920 in 202-320-2110-5157 (PERS retirement)
2. Authorize an appropriation and transfer of $33,219 in State Supplemental Law Enforcement Services Funds (SLESF) from the fund balance of Fund 155 to 202-320-2110-5113 as the mandatory non-federal cash match requirement.
ACTION ON CONSENT CALENDAR ITEMS NUMBER B-1 THROUGH B-6a:
Motion by __________ 2nd by _____________
to waive further reading of the resolutions/ordinance and adopt:
and to approve all other items except: _______________________
ROLL CALL: Hernandez, Miller, Sanderson, Wong, Herfert
END OF CONSENT
C) PUBLIC HEARING
1) PUBLIC HEARING CONTINUATION
TERMINATION OF CABLE TV CONTRACT
It is recommended that the City Council continue this item to November 18, 2003 in order to allow staff to review Charter Communications' counter offer.
C-1 Continued Public Hearing.doc
Motion by _____________ 2nd by _____________
to approve ____ disapprove ____ hold over _____
2) PUBLIC HEARING
C-2.doc
C-2 Housing.doc
C-2 Housing Appendix.doc
GENERAL PLAN AMENDMENT NO. 01-04
HOUSING ELEMENT UPDATE (1998-2005)
NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT
- Verification of publication
- Open hearing
- Staff presentation
- Public testimony
- Close hearing
- Council discussion
- Recommendation: Staff recommends that the City Council: (1) select one of the three mixed-use options; (2) accept the Housing Element; and (3) direct staff to submit it to the California Department of Housing and Community Development for review and comment.
Motion by _____________ 2nd by ____________
to approve _____ disapprove _____ hold over _____
3) PUBLIC HEARING
C-3.doc
APPEAL OF EXTENSION OF TIME: DEVELOPMENT PLAN NO. 01-02 AND CONDITIONAL USE PERMIT NOS. 01-10 AND 01-12
LOCATION: 3620-3670 S. Nogales Street - "Quail Ridge Shipping Center"
- Verification of publication
- Open hearing
- Staff presentation
- Public testimony
- Close hearing
- Council discussion
- Recommendation: The City Council should consider whether it wishes to: (1) waive the filing fee associated with this appeal as requested by Councilman Hernandez; (2) approve a three-month extension of time with consideration of further extensions depending on project's progress; and (3) provide appropriate direction regarding approval or denial of the proposed mini-storage use and any other issues of concern regarding the project.
Motion by _____________ 2nd by ____________
to approve _____ disapprove _____ hold over _____
D) REDEVELOPMENT AGENCY
Recess the City Council meeting at ________ pm to convene the Redevelopment
Agency. Reconvene the City Council at _________ pm.
E) DEPARTMENTAL MATTERS
FINANCE DEPARTMENT
1) 2002-03 and 2003-04 Fiscal Years Budget Update
It is recommended that the City Council receive and file the budget update and provide direction as appropriate.
E-1.doc
Motion by ____________ 2nd by _____________
to _________________________
2) Use of Sales Proceeds from the Sale of the Shakespeare Park Site
It is recommended that the City Council retain the sales proceeds from the sale of the Shakespeare Park site in the General Fund designated fund balance, thereby providing the City with the greatest amount of flexibility to meet fiscal challenges in the future while still designating the funds for future improvements in the area of the Shakespeare Park site.
E-2.doc
Motion by __________ 2nd by ___________
approve ________ disapprove _________ hold over ________
ENVIRONMENTAL MANAGEMENT
3) Waste Collection Multi-Family Per Unit Rate Service Adjustment and Amendment of Franchise Agreement to Change Consumer Price Index (CPI) Period from May through April to April through March
It is recommended that the City Council approve:
E-3.doc
1. Multi-family per unit rate services adjustment Option I, adjusting all bin-service in multi-family complexes to commercial bin rates, spreading the shortfall of $6,011.75 per month ($72,141.00 annually) equally to all residential and commercial accounts; and
2. Amend the Franchise Agreement to change the submission CPI period from May through April to April through March.
Motion by _________ 2nd by __________
to approve _____ disapprove _____ hold over _____
F) MAYOR'S REPORTS
1) Development of New Soccer Fields at Orangewood Park
It is recommended that the City Council provide direction to staff regarding this matter.
F-1.doc
Motion by _____________ 2nd by _____________
to _________________________________________
2) Policy for Naming City Facilities After Individuals
It is recommended that the City Council instruct staff to:
F-2.doc
1. Adopt a policy for naming City facilities after an individual by reviewing the submitted information, select the items the City Council wishes to include in a formal policy, and refer back to City staff to draft; and/or
2. Instruct staff to bring back a report on the options and costs for creating a "Wall of Fame."
Motion by _____________ 2nd by ______________
to __________________________________________
G) COUNCILMEMBERS' REPORTS
1) Councilmember Sanderson
Cortez Park Master Plan Update
It is recommended that City Council provide direction to staff regarding the Amendment to the Cortez Park Master Plan to incorporate walking paths.
G-1 Cortez Park.doc
Motion by _____________ 2nd by ____________
to _________________________________________
2) Councilmember Wong
Resolution Authorizing Voluntary Payroll Deduction By City Employees
for the League of California Cities Action for Better Cities "Save Our Services" Fund
It is recommended that the City Council adopt the following resolution:
G-2 wong.doc
G-2 Wong payroll reso.doc
RESOLUTION NO. ______ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA ESTABLISHING A VOLUNTARY PAYROLL DEDUCTION PROGRAM FOR CITY EMPLOYEES TO CONTRIBUTE TO THE "SAVE OUR SERVICES FUND" OF THE ACTION FOR BETTER CITIES, ADMINISTERED BY THE LEAGUE OF CALIFORNIA CITIES
Motion by _____________ 2nd by ____________
to waive further reading of the resolution and to
adopt ____ disapprove ____ hold over ______
3) Councilmember Hernandez
Retreat Building for Council
Verbal report to be presented.
Motion by ____________ 2nd by ____________
to _____________________________
ADJOURNMENT
Motion by ________ 2nd by _______ to adjourn the meeting at _____ pm
TENTATIVE CITY COUNCIL MEETINGS
| Tuesday 11/18/03 |
|
7:00 pm Regular meeting |
|
| | |
| |
