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Tuesday, June 01, 2004
SPECIAL MEETING
WEST COVINA CITY COUNCIL

Date: Tuesday, June 1, 2004
Time: 5:45 p.m.
Place: City Manager's Conference Rm.

AGENDA

Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey Avenue, West Covina. The City complies with the Americans with Disabilities Act (ADA). If you will need special assistance at this meeting, the City will try to accommodate you in every reasonable manner. Please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8:00 a.m. to 5:00 p.m. Monday through Friday at least 48 hours prior to the meeting. For sign language interpreter services at Council meetings, please call at least four working days prior to the meeting.

ROLL CALL

Miller, Sanderson, Herfert, Hernandez, Wong

I PUBLIC COMMENT ON ITEMS ON THE AGENDA

II CLOSED SESSION

CONFERENCE WITH LABOR NEGOTIATOR -
Pursuant to Government Code § 54957.6
Agency Designated Representatives: Fields, Hoffman, Bachman
Employee Organizations:
West Covina Firefighters' Association, Local 3226
West Covina Police Officers' Association
West Covina Police Management Association

CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to Government Code § 54956.8
Property: Northwest and Northeast corners of Morganfield Avenue and Valley Blvd. (APN Nos. 8724-013-900 and 8724-4-013-901)
Agency Negotiators: Pasmant, Alvarez-Glasman, Chung, Lee
Negotiating Party: Abell-Helou, Dynamic Gourp of Companies, D.C. Corp
Under Negotiation: Both price and terms of payment

CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Pursuant to Government Code § 54956.9(b)(1)
Relating to one matter of a public records request by certain media sources.

ADJOURNMENT

Motion by _____ 2nd by _____ to adjourn the meeting at _______ pm.


REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL

Date: Tuesday, June 1, 2004
Time: 7:00 p.m.
Place: Council Chambers

AGENDA

Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey Avenue, West Covina and at www.westcovina.org. The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at this meeting, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 a.m. to 5 p.m. Monday through Friday and the City will try to accommodate you. Please call at least one day prior to the meeting date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council meetings, please request no less than three working days prior to the meeting.

INVOCATION

Rev. John Foye, Christ Fellowship Church

PLEDGE OF ALLEGIANCE

Mayor Pro Tem Sanderson

ROLL CALL

Miller, Sanderson, Herfert, Hernandez, Wong

REPORTING OUT FROM CLOSED SESSION

CHANGES TO THE AGENDA

APPROVAL OF MINUTES

Regular meeting of May 18, 2004
Min 05-18-04.doc

PRESENTATIONS

Blue Star Video

Presentation of Blue Star Poster to Leo and Cecilia Marquez,
* Son Leo Marquez, Jr. is serving in the U.S. Navy

Resolution of Commendation
* Retiring Fire Captain Ted Barto, 29 years of service

John Hughes and Susan Kinney
* presentation to the Police and Fire Department for their support of the MDA

ADDRESSING THE CITY COUNCIL (3 minutes each speaker)
If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a Speaker's Card and submit it to the City Clerk any time prior to Oral Communications - Item A on the Agenda. You may approach the podium when called upon by the Mayor.

If you would like to address the City Council regarding an item on the Agenda, including Public Hearing matters, please complete a Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be taken at the time the subject matter is considered by the City Council. You may approach the podium when called upon by the Mayor. Speaker's Cards are available on the table at the entrance to the Council Chambers.

A) ORAL COMMUNICATIONS
(3 minutes each speaker - Ordinance No. 502 adopted October 22, 1956) This is the time of the meeting to address the City Council on any municipal matter not listed on the Agenda.

B) ITEMS CARRIED OVER FROM PREVIOUS COUNCIL MEETINGS

1) No item for this number.

COMMUNITY SERVICES

2) Placement Location of Plaque Honoring Members of the World War II Japanese American Combat Army Units and Future Plaques Within the Same Category
It is recommended that the City Council:
  1. Approve Option 3 (of the staff report) to place plaques on pedestals near the existing Veterans Memorial Wall in the Civic Center at the edge of cement walkway and grass; and
  2. All costs (materials and installation) to be paid for by the requesting party; and
  3. For uniformity, all plaques shall be of standard 18" x 18", clear-coated bronze, Times Roman font with 1mm lower and 1-1/2 mm upper case letters.
    B-2.doc
    B-2 Attachment 1.doc
    B-2 Attachment 2.doc
    B-2 Attachment 3.doc

Motion by ________ 2nd by __________

approve _____ disapprove _____ hold over _____

3) Articles of Incorporation and Bylaws for the West Covina Community Services Foundation, Incorporated, a Non-Profit 501(c)(3) Foundation
Staff recommends that the City Council:
  1. Approve the Articles of Incorporation, West Covina Community Services 501(c)(3) Foundation, Incorporated; and
  2. Approve the Bylaws for the West Covina Community Services 501(c)(3) Foundation, Incorporated; and
  3. Direct staff to proceed with the tax exemption filings once the West Covina Community Services 501(c)(3) Foundation is incorporated.
    B-3.doc
    B-3 WC CSF INC AOI - Attachment 1.doc
    B-3 Attachment 2.doc

Motion by ________ 2nd by __________

approve _____ disapprove _____ hold over _____

FIRE DEPARTMENT

4) Ambulance Service
It is recommended that the City Council take the following actions:
  1. Approve the revised Fire Department business plan to resume ambulance transportation services utilizing current Firefighter/Paramedics to staff two city-owned ambulances. These ambulances will be staffed with two firefighter/paramedics.
  2. Authorize the City Attorney to send a written request to the Contract and Grants Division of the Department of Health Services requesting they begin the process of amending the current Emergency Ambulance Services Agreement between the City of West Covina and the County of Los Angeles.
  3. Accept the low bid and award the contract for billing services submitted by Whitman Enterprises of Sacramento California at 6% of net receipts.
  4. Find that Leader Industries Bid #MP0893 to the Orange County Fire Authority meets or exceeds all bid requirements of the City, and authorize the Fire Department to purchase three ambulances from Leader Industries in the amount of $196,343.85.
  5. Adopt the following resolution authorizing the lease purchase financing with Sun Trust Leasing Corporation, in the amount of $196,400 to fund the acquisition of three (3) ambulances and authorizing the director of Finance to execute all necessary documents

RESOLUTION NO._______ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AUTHORIZING THE EXECUTION AND DELIVERY OF EQUIPMENT SCHEDULE NO. 3, AN ESCROW AGREEMENT, AND RELATED INSTRUMENTS, AND DETERMINING OTHER MATTERS IN CONNECTION THEREWITH
B-4.doc
RESOLUTION Purchase Ambulances.doc

Motion by ________ 2nd by ___________
to waive further reading of the resolution and

adopt _____ disapprove _____ hold over ______

C) CONSENT CALENDAR

1) Commission Summary of Actions (receive & file)

a) Human Resources 03/10/04
Pcm 3 04.doc

b) Planning 05/11/04
C-1b.doc

2) Award of Bids

Bus Shelter Solar Lighting Project No. CS-04-01
It is recommended that the City Council take the following actions:
  1. Appropriate the amount of $68,968 from fund balance Proposition C in order to complete this project;
  2. Authorize and award bid to Carmanah Technologies, Inc. to retro-fit and install (40) forty solar lighting panels on City bus shelters for $59,800;
  3. Authorize the City Manager or his designee to sign the contract between the City of West Covina and Carmanah Technologies, Inc.; and
  4. Authorize and sign a Memorandum of Understanding (MOU) with the Los Angeles County Metropolitan Transportation Authority (MTA) for the receipt of MTA matching grant funds for this project.
    C-2.doc

3) City Treasurer's Report

Report for the month of April 2004
04-2004 CDC Rpt.xls
04-2004 Detail Rpt.xls
04-2004 Treas Rpt.xls

4) Miscellaneous - City Manager's Office

a) Letter Supporting SB 1397 (Escutia) - Locomotive Emissions Reduction and Mitigation Program
It is recommended that the City Council direct staff to forward a letter supporting SB 1397 to all state elected officials representing the City of West Covina and the South Coast Air Quality Management District.
C-4a.doc

b) Letter Opposing AB 2406 (Bermudez) Fire Safety Reporting Requirements
It is recommended that the City Council direct staff to forward a letter opposing AB 2406 to all state elected officials representing the City of West Covina and the League of California Cities.
C-4b.doc

c) Extension of Provisional Appointment for Clerk Position in City Manager's Office
It is recommended that the City Council approve a 37-day provisional appointment extension (May 25, 2004 to June 30, 2004) for the Limited Services Clerk position in the City Manager's Office.
C-4c.doc

d) Letter Supporting 2004-2005 Budget Agreement Between Governor Arnold Schwarzenegger and the League of California Cities
It is recommended that the City Council direct staff to forward a letter supporting Governor Schwarzenegger's local government budget package with constitutional amendment protecting local government funding to the Governor, Senator Gloria Romero, Assemblyman Ed Chavez, and the League of California Cities.
C-4d.doc

e) Investigation of Missing Wal-Mart Petitions
It is recommended that the City Council receive and file this report.
C-4e.doc

4) Miscellaneous - Public Works Department

f) Authority to Participate in the Watch the Road Campaign Designed to Reduce Injuries and Traffic Congestion Caused by Negligent Drivers and Pedestrians
It is recommended that the City Council authorize staff to participate in the County of Los Angeles Watch the Road campaign.
C-4f.doc

Miscellaneous - Community Development Commission Department

g) Amendment No. Three (3) to the Redevelopment Plan for the West Covina Redevelopment Project Area
It is recommended that the City Council introduce the following ordinance:

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA APPROVING AND ADOPTING THE THIRD AMENDMENT TO THE WEST COVINA REDEVELOPMENT PLAN FOR THE WEST COVINA REDEVELOPMENT PROJECT AREA
C-4g.doc
C-4gAttachment1.doc
C-4g (Exh. A to att 1).doc

ACTION ON CONSENT CALENDAR ITEMS NUMBER B-1 THROUGH C-4g:

Motion by ___________ 2nd by _____________
to waive further reading of the ordinance and introduce:

and to approve all other items except: ______________

ROLL CALL: Herfert, Hernandez, Sanderson, Wong, Miller

END OF CONSENT CALENDAR

D) PUBLIC HEARING

1) WEST COVINA LANDSCAPE MAINTENANCE DISTRICT NO. 4

2) WEST COVINA LANDSCAPE MAINTENANCE DISTRICT NO. 6

3) WEST COVINA LANDSCAPE MAINTENANCE DISTRICT NO. 7
  1. Verification of publication
  2. Open hearing
  3. Staff presentation
  4. Public testimony
  5. Close hearing
  6. Council discussion
  7. Recommendation: It is recommended that the City Council adopt the following resolutions:

    1) RESOLUTION NO. __________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, CONFIRMING THE ENGINEER'S REPORT AND THE ASSESSMENT CONTAINED IN THAT REPORT FOR LANDSCAPE MAINTENANCE DISTRICT NO. 4; ORDERING LANDSCAPING MAINTENANCE, RENOVATION AND REPLACEMENT, AND APPURTENANCES TO BE MAINTAINED FOR FISCAL YEAR BEGINNING JULY 1, 2004

    2) RESOLUTION NO. __________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, CONFIRMING THE ENGINEER'S REPORT AND THE ASSESSMENT CONTAINED IN THAT REPORT FOR LANDSCAPE MAINTENANCE DISTRICT NO. 6; ORDERING LANDSCAPING MAINTENANCE, RENOVATION AND REPLACEMENT, AND APPURTENANCES TO BE MAINTAINED FOR FISCAL YEAR BEGINNING JULY 1, 2004

    3) RESOLUTION NO. __________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, CONFIRMING THE ENGINEER'S REPORT AND THE ASSESSMENT CONTAINED IN THAT REPORT FOR LANDSCAPE MAINTENANCE DISTRICT NO. 7; ORDERING LANDSCAPING MAINTENANCE, RENOVATION AND REPLACEMENT, AND APPURTENANCES TO BE MAINTAINED FOR FISCAL YEAR BEGINNING JULY 1, 2004
    D-1.doc
    D-1 Attachment.doc
    D-2.doc
    D-3.doc
    D-3 Attachment.doc

Motion by ____________ 2nd by ______________
to waive further reading of the resolutions and

adopt ______ disapprove ______ hold over ______

E) COMMUNITY DEVELOPMENT COMMISSION

Recess the City Council meeting at ___________ pm to convene the CDC. Reconvene the City Council meeting at ____________ pm.
AG.doc
min050404reg.doc
min051804reg.doc

F) DEPARTMENTAL MATTERS

COMMUNITY DEVELOPMENT COMMISSION DEPARTMENT

1) West Covina Golf Course Feasibility and Financing
It is recommended that the City Council:
  1. Change the prior direction of pursuing a Par 72 golf course to a Par 70 golf course; and
  2. Not proceed with the development of a golf course; or
  3. Proceed with the development of a golf course with the understanding that the City Council must be prepared to act on the sale of the commercial property within the immediate future.
    F-1.doc

Motion by __________ 2nd by _____________

to _____________________________________

PUBLIC WORKS

2) Award of Bid for Rough Grading, Storm Drain, and Utility Relocation for the West Covina Sportsplex (Project No. GP-04409)
Depending on the action taken on the West Covina Golf Course Feasibility and Financing Report, it is recommended that the City Council take the following actions:
  1. Establish Project No. GP-04409 (rough grading, storm drain, and utility relocation).
  2. Transfer $9,435,000 from Community Development Commission bond account to Project No. GP-04409 (Account Number 876.22.2252.6457).
  3. Accept the bid of Yeager Skanska, Inc. in the amount of $8,992,971 as submitted at the bid opening on March 23, 2004, and authorize the Public Works Director/City Engineer and the City Clerk to execute the contract.
  4. Approve a contract with Professional Service Industries (PSI) of Long Beach, California, for professional geotechnical services in the amount not to exceed $367,567.
  5. Direct staff to award this contract and proceed with a Par-70 golf course and issue a change order to this project for a savings (credit) of approximately $1,671,400.
  6. Direct staff to bring back to City Council a Resolution and appropriate bond documents authorizing the issuance of Phase I bonds in an estimated amount of $14.5 million.
    F-2.doc

Motion by ___________ 2nd by ___________
to approve ______ disapprove _____ hold over _____

PLANNING DEPARTMENT

3) Potential Sale of City Property on Morganfield Avenue
Staff recommends that the City Council provide direction to staff regarding the potential sale of City-owned property on Morganfield Avenue.
F-3.doc

Motion by __________ 2nd by ____________
to ____________________________________

CITY CLERK'S OFFICE

4) Available General Municipal Election Dates
It is recommended that the City Council take one of the following actions:
  1. Direct staff to prepare an ordinance changing the date of the general municipal election from March of the odd-numbered years to June of the odd-numbered years and authorize $10,000 from the general fund to cover the notification process.
    OR
  2. Direct staff to prepare an ordinance changing the date of the general municipal election from March of the odd-numbered years to November of the odd-numbered years and authorize $10,000 from the general fund to cover the notification process.
    OR
  3. Direct staff to prepare an ordinance changing the date of the general municipal election from March of the odd-numbered years to March of the even-numbered years and authorize $10,000 from the general fund to cover the notification process.
    OR
  4. Receive and file the staff report, making no changes to the March 8, 2005 election date.
    F-4.doc
    Election dates.rtf
Motion by ___________ 2nd by ____________ to ____________________________________

G) CONTINUED ORAL COMMUNICATIONS (3 Minutes Each Speaker)
This is the time for citizens to address the City Council if the thirty-minute time allotment at the beginning of the meeting was spent.

H) MAYOR'S REPORTS
City Council Standing Rules-2004.doc

I) COUNCILMEMBERS' REPORTS

1) Councilmember Herfert
City Council Standing Rules
It is recommended that the City Council receive and file this report
I-1.doc
I-1Attachment.doc

Motion by __________ 2nd by ___________ to

approve _____ disapprove _____ hold over _____

2) Councilmember Wong
Voter Initiative of Financing the Big League Dreams (BLD) Project
It is recommended that the City Council provide direction to staff regarding this matter.
I-2.doc

Motion by _________ 2nd by ________

to _______________________________

3) Councilmember Herfert
Update on Kohl's Department Store Project
It is recommended that the City council receive and file this report.

Motion by _________ 2nd by ___________

to receive & file.

4) Councilmember Hernandez
Glendora Avenue Master Plan-
Downtown Area Revitalization
It is recommended that the City Council receive and file this report.
I-4.doc
I-4 Attachment.doc

Motion by __________ 2nd by __________

to receive & file.

ADJOURNMENT

Motion by ________ 2nd by _______ to adjourn the meeting at ______ pm.

TENTATIVE CITY COUNCIL MEETINGS

Wednesday 6/9/04 7:00 pm Special joint meeting with
Rowland Unified School District
Tuesday 6/15/04 7:00 pm Regular City Council meeting
Wednesday 6/16/04 7:00 pm Special City Council meeting