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Tuesday, December 21, 2004
SPECIAL MEETING
WEST COVINA CITY COUNCIL

Date: Tuesday, December 21, 2004
Time: 5:45 p.m.
Place: City Manager's Conf. Room

AGENDA

Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey Avenue, West Covina. The City complies with the Americans with Disabilities Act (ADA). If you will need special assistance at this meeting, the City will try to accommodate you in every reasonable manner. Please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8:00 a.m. to 5:00 p.m. Monday through Friday at least 48 hours prior to the meeting. For sign language interpreter services at Council meetings, please call at least four working days prior to the meeting.

ROLL CALL

Miller, Sanderson, Herfert, Hernandez, Wong

I PUBLIC COMMENT ON ITEMS ON THE AGENDA

II CLOSED SESSION

CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant Exposure to Litigation pursuant to Subdivision (b) of Section 54956.9 One Potential Case

PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code §54957
Title: City Manager

CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code §54957.6
City Negotiators: Fields
Employee Organizations:
  • SBPEA - General Employees' Group
  • Mid-Management Employees' Association
  • Confidential/Exempt Employees' Association
  • SBPEA - Maintenance Employees'
  • Public Safety Dispatchers Association
  • Miscellaneous Unrepresented Management Employee, including:
    Assistant City Clerk
    Director of Human Resources
    Planning Director
    Police Chief
    Finance Director
    Fire Chief
    Redevelopment Director
    Assistant City Manager
    Communications Director
    Community Services Director
    Risk Management Director
    Environmental Management Director
    Public Works Director and City Engineer

ADJOURNMENT

Motion by __________ 2nd by __________
to adjourn the meeting at _______ pm.


REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL

Date: Tuesday, December 21, 2004
Time: 7:00 p.m.
Place: Council Chambers

AGENDA

Agenda material is available for review at the City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey Avenue, West Covina and at www.westcovina.org. The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at Council meetings, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 to 5 Monday through Friday. Do call at least one day prior to the meeting date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council meetings, please request no less than four working days prior to the meeting.

INVOCATION

PLEDGE OF ALLEGIANCE

Mayor Pro Tem Sanderson

ROLL CALL

Miller, Sanderson, Herfert, Hernandez, Wong

REPORTING OUT FROM CLOSED SESSION

CHANGES TO THE AGENDA

PRESENTATIONS
  • Blue Star Video

  • Rose Float Foundation
    Presentation from Mayor

  • Certificate of Recognition
    Police Horse Jet

ADDRESSING THE CITY COUNCIL (3 minutes each speaker)
If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a Speaker's Card and submit it to the City Clerk any time prior to Oral Communications - Item A on the Agenda. You may approach the podium when called upon by the Mayor.

If you would like to address the City Council regarding an item on the Agenda, including Public Hearing matters, please complete a Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be taken at the time the subject matter is considered by the City Council. You may approach the podium when called upon by the Mayor. Speaker's Cards are available on the table at the entrance to the Council Chambers.

A) ORAL COMMUNICATIONS
(3 minutes each speaker - Ordinance No. 502 adopted October 22, 1956)

B) ITEMS CARRIED OVER FROM PREVIOUS COUNCIL MEETINGS

1) Mayor's Report
City Council Liaison Meetings Highlights
It is recommended that the City Council receive & file this informational report.
B-1.doc
Attachment is available for review in the City Clerk's Office.

Motion by ___________ 2nd by ____________

to receive and file.

2) Mayor's Report
Sister City Kurobane, Japan Update
It is recommended that the City Council receive and file this informational report.
B-2.doc

Motion by ___________ 2nd by ____________

to receive and file.

3) Councilmember Hernandez
City Council Ratification of Department Head and/or Other Staff Appointments
It is recommended the City Council provide staff direction regarding any changes or further investigations into the appointment process of department heads and/or other staff.
B-3.doc
Attachment is available for review in the City Clerk's Office.

Motion by ___________ 2nd by ____________

to ______________________________________

4) Councilmember Hernandez
Engineering Consultant Services for Public Works Capital Improvement Projects (CIP)
It is recommended that the City Council receive and file this report.
B-4.doc
Attachments 1 and 2 are available for review in the City Clerk's Office.

Motion by ___________ 2nd by ____________

to receive and file.

5) Councilmember Hernandez
City Council Goal Setting Workshop
It is recommended that the City Council provide staff direction regarding establishing a date and process for a City Council Goal Setting Workshop.
B-5.doc

Motion by ___________ 2nd by ____________

to ______________________________________

6) Human Resources
Restructuring of Community Development Commission (Department)
It is recommended that the City Council approve the following adjustments to the Community Development Commission (CDC) authorize positions:
  1. Add one Senior Project Manager position; and

  2. Upgrade the Project Coordinator position to a Project Manager; and

  3. Upgrade the Community Planner position to a Project Manager; and

  4. Upgrade the Economic Development Specialist position to a Project Manager.

B-6.doc
B6 - CDC - Orgchart Attachments.xls

Motion by ___________ 2nd by ____________

approve _____ disapprove _____ hold over _____

C) CONSENT CALENDAR

1) Commission Summary of Actions (receive & file)

a) Human Resources 11/10/04

C-1a.doc

2) Ordinance for Adoption (waive reading & adopt)

Approving Zone Change No. 04-05
Location: Southwest Corner of Citrus Street and Workman Avenue
This ordinance was introduced at the City Council meeting of December 7, 2004. This ordinance will change the zone from "General Commercial" (C-2) to "Service Commercial" (S-C). The "Service Commercial" zone will allow auto dealerships at the location while the existing zone does not. This ordinance will become effective 30 days after adoption, January 20, 2005.

ORDINANCE NO. - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING ZONE CHANGE NO. 04-05
C-2.doc
C-2 Attach1.doc
Attachment 2 is available for review in the City Clerk's Office.

3) Approval of Final Map

Parcel Map No. 26899
Location: 2000 Green Ridge Terrace
Subdivider: City of West Covina
It is recommended that the City Council adopt the following resolution:

C-3.doc
C-3 Attach2.doc
Attachment 1 is available for review in the City Clerk's Office.

RESOLUTION NO. - RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING FINAL MAP OF PARCEL MAP NO. 26899 LOCATED AT 2000 GREEN RIDGE TERRACE AND DIRECTING THE RECORDATION THEREOF (CITY OF WEST COVINA)

4) Traffic Committee Minutes - Special Meeting of December 9, 2004

I. Request of Cherrywood Street Residents
That the traffic conditions be reviewed on Garvey Avenue South and Cherrywood Street between Lark Ellen Avenue and Azusa Avenue.

Traffic Committee Recommendation:
That a multi-way stop be installed at the intersection of Cherrywood Street and James Avenue with stop ahead advance warning signs as prescribed in the State Standards.

That flashing beacon be installed on eastbound Garvey Avenue South to enhance stop ahead advance warning sign.

That existing Botts' Dots be extended to the edge of the gutter on Cherrywood Street.

C-4.doc
C-4 Attachment.doc
Map of attachment is available for review in the City Clerk's Office.

5) Miscellaneous - Finance

Procurement of Administrative Four-Door Sedan
It is recommended that the City Council authorize staff to proceed with the lease of a new, 2005 Cadillac STS at a cost not to exceed $26,017.00 over the 36-month period with payments not to exceed $675.00/month.

ACTION ON CONSENT CALENDAR ITEMS NUMBER C-1a - C-5:
C-5.doc
C-5 Attachment.xls

Motion by ___________ 2nd by _____________
to waive further reading of the ordinance and resolution and adopt:

and to approve all other items except: ______________

ROLL CALL: Herfert, Hernandez, Sanderson, Wong, Miller

END OF CONSENT CALENDAR

D) HEARINGS

1) PUBLIC HEARING
ZONE CHANGE NO. 04-04
CATEGORICAL EXEMPTION
Applicant: Suzanne Dunn, West Covina Chamber of Commerce
Location: 1000 West Covina Parkway (West Covina Parkway Plaza)
  1. Verification of publication and mailing
  2. Open hearing
  3. Staff presentation
  4. Public testimony
  5. Close hearing
  6. Council discussion
  7. The Planning Commission and staff recommend that the City Council introduce the following ordinance:

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING ZONE CHANGE NO. 04-04

D-1.doc
D-1 Attach 1.doc
D-1 Attach 2.doc
D-1 Attach 3.doc
D-1 Attach 4.doc
Attachment 5 is available for review in the City Clerk's Office.

Motion by _________ 2nd by __________ to
waive further reading of the ordinance and

introduce _____ disapprove ______ hold over _____

ROLL CALL: Herfert, Hernandez, Sanderson, Wong, Miller

D) HEARINGS (Continued)

CALL TO ORDER THE COMMUNITY DEVELOPMENT COMMISSION AT ____ PM FOR THE PURPOSE OF CONDUCTING THE FOLLOWING JOINT PUBLIC HEARING:

2) CONTINUED JOINT PUBLIC HEARING OF THE CITY COUNCIL AND THE COMMUNITY DEVELOPMENT COMMISSION

ESTABLISHMENT OF COASTAL SAGE AND SCRUB (CSS) COMMUNITY FACILITIES DISTRICT (PER MELLO-ROOS COMMUNITY FACILITIES ACT OF 1982) AND AUTHORIZING AN ELECTION AND CDC VOTE ON THE LEVY OF SPECIAL TAXES RELATED THERETO
  1. Verification of publication and mailing
  2. Open hearing
  3. Staff presentation
  4. Public testimony
  5. Close hearing
  6. Council discussion
  7. Recommendation

City Council Action:
It is recommended that the City Council adopt the following resolution formally establishing the Coastal Sage and Scrub (CSS) Community Facilities District and setting an election to occur immediately following adoption of the resolution:

RESOLUTION NO. __________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, FORMING THE COSTAL SAGE AND SCRUB (CSS) COMMUNITY FACILITIES DISTRICT AND SETTING AN ELECTION FOR THE LEVY OF SPECIAL TAXES FOR DECEMBER 21, 2004

Motion by ________ 2nd by __________ to
waive further reading of the resolution and

adopt ______ disapprove ______ hold over ______

Community Development Commission Action:
(REFER TO CDC AGENDA ITEM)
It is recommended that the Community Development Commission adopt the following resolution authorizing the CDC to vote in favor of the levy of special taxes by the CSS Community Facilities District:

RESOLUTION NO.______ - A RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF WEST COVINA, CALIFORNIA, VOTING IN FAVOR OF THE LEVY OF SPECIAL TAXES BY THE CSS COMMUNITY FACILITIES DISTRICT AND WAIVING ALL TIME LIMITS AND ELECTION REQUIREMENTS RELATING THERETO

Motion by ___________ 2nd by _____________ to
waive further reading of the resolution and

adopt ______ disapprove _____ hold over ______

D-2.doc
D-2 Attach3.doc
D-2 Attach5.doc
Attachments 1,2, and 4 are available for review in the City Clerk's Office.

RECESS THE COMMUNITY DEVELOPMENT COMMISSION AT ____________ PM

E) DEPARTMENTAL MATTERS

PUBLIC WORKS

1) Election on the Levy of Special Taxes by the CSS Community Facilities District, and Certification of the Results Thereof
It is recommended that the City Council:
  1. Conduct an election on the levy of special taxes by the Coastal Sage and Scrub (CSS) Community Facilities District (pursuant to the Resolution of Formation of the District); and

  2. Direct the City Clerk to tabulate the votes cast by landowners within the CSS Community Facilities District; and

  3. Adopt the following resolution in the event that two-thirds or more of votes on the election be cast in favor of the levying of special taxes:

RESOLUTION NO. __________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, CERTIFYING THE RESULTS OF THE ELECTION HELD ON DECEMBER 21, 2004 ON THE LEVY OF SPECIAL TAXES BY THE COASTAL SAGE AND SCRUB (CSS) COMMUNITY FACILITIES DISTRICT

E-1.doc
E-1 Attach3.doc
Attachments 1, and 2 are available for review in the City Clerk's Office.

Motion by ___________ 2nd by _____________ to
waive further reading of the resolution and

adopt ______ disapprove ______ hold over _______

CITY MANAGER'S OFFICE

2) BKK Update
It is recommended the City Council receive and file this report.

E-2.doc
Attachment is available for review in the City Clerk's Office.

Motion by ____________ 2nd by ____________

to receive and file.

PLANNING DEPARTMENT

3) Preservation of Historic Resources
Staff recommends that the City Council provide policy direction to staff regarding interest in establishing a program to encourage the protection of historic resources in the City of West Covina.

E-3.doc
Attachments 1, and 2 are available for review in the City Clerk's Office.

Motion by __________ 2nd by ___________

to ____________________________________

F) COMMUNITY DEVELOPMENT COMMISSION

CDC Agenda

Recess the City Council meeting at _________ pm to reconvene the CDC.
Reconvene the City Council meeting at ____________ pm.

G) CONTINUED ORAL COMMUNICATIONS
This is the time for citizens to address the City Council if the thirty-minute time allotment at the beginning of the meeting was exhausted.

H) MAYOR'S REPORTS

1) Placement and Dedication of Bronze Donor Recognition Tree From West Covina Beautiful
It is recommended that the City Council:
  1. Approve the placement of the Bronze Donor Recognition Tree in the Community Room on the west wall.

  2. All costs (materials and installation) to be paid for by West Covina Beautiful.

H-1.doc
Attachments are available for review in the City Clerk's Office.

Motion by _________ 2nd by ___________ to

approve _____ disapprove ____ hold over _____

I) COUNCILMEMBERS' REPORTS

1) Councilmember Herfert
Reconsideration of Ordinance for Adoption - Amendment to West Covina Municipal Code, Section 2-44 Relating to Motions for Reconsideration
It is recommended that the City Council take one of the following actions:
  1. Receive and file this report;

    Motion by _________ 2nd by _________

    to receive and file.

    OR

  2. Adopt the following ordinance:

    ORDINANCE NO. ____ - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING CHAPTER 2, SECTION 2-44 PERTAINING TO MOTIONS TO RECONSIDER

    I-1.doc
    I-1 attach. 1.doc
    I-1 attach. 2.doc
    Attachment 3 is available for review in the City Clerk's Office.

Motion by ___________ 2nd by _____________
waive further reading of the ordinance and

adopt _______ disapprove _____ hold over ______

ROLL CALL: Herfert, Hernandez, Sanderson, Wong, Miller

ADJOURNMENT

TENTATIVE CITY COUNCIL MEETINGS

Tuesday 1/4/05 7:00 pm Regular Meeting
Tuesday 1/18/05 7:00 pm Regular Meeting