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Tuesday, April 04, 2006
REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL

Date: Tuesday, April 4, 2006
Time: 7:00 p.m.
Place: Council Chambers

AGENDA

Agenda material is available for review at the City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey Avenue, West Covina and at www.westcovina.org The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at Council meetings, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 to 5 Monday through Friday. Do call at least one day prior to the meeting date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council meetings, please request no less than four working days prior to the meeting.

INVOCATION

Reverend Kejun Kawawata
Higushi Honganiji Buddhist Temple

PLEDGE OF ALLEGIANCE

Councilmember Lane

ROLL CALL

Mayor Herfert, Mayor Pro Tem Touhey
Councilmembers Hernandez, Lane, Sanderson

REPORTING OUT FROM CLOSED SESSION

CHANGES TO THE AGENDA

PRESENTATIONS
  • Blue Star Video

PROCLAMATIONS
  • National Library Week

  • Earthquake Preparedness Month

ANNOUNCEMENTS
  • City Manager Pasmant

  • Mayor Herfert - Vision for the next six months

ADDRESSING THE CITY COUNCIL (3 minutes each speaker)
If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a Speaker's Card and submit it to the City Clerk any time prior to Oral Communications - Item A on the Agenda. You may approach the podium when called upon by the Mayor.

If you would like to address the City Council regarding an item on the Agenda, including Public Hearing matters, please complete a Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be taken at the time the subject matter is considered by the City Council. You may approach the podium when called upon by the Mayor. Speaker's Cards are available on the table at the entrance to the Council Chambers.

A) ORAL COMMUNICATIONS - 30 Minutes Total Allotted Time
(3 minutes each speaker - Ordinance No. 502 adopted October 22, 1956)

B) UPDATES/REPORTS FROM CONSULTANTS

No reports for this meeting.

C) ITEMS CARRIED OVER FROM PREVIOUS COUNCIL MEETINGS

1) Mayor Herfert
Procedures for Placing an Item on the Agenda for City Council Discussion
It is recommended that the City Council discuss this matter and direct staff accordingly.
C-1.doc
C-1 Attach1.xls

Motion by ___________ 2nd by ___________

to _____________________________________

D) CONSENT CALENDAR

1) City Council Meeting Minutes (receive & file)

Special Meeting of January 17, 2006
smin 01-17-06.doc
Regular Meeting of January 17, 2006
min 01-17-06.doc
Special Meeting of February 7, 2006
smin 02-07-06.doc
Regular Meeting of February 7, 2006
min 02-07-06.doc

2) Commission Summary of Actions (receive & file)

a) Senior Citizens 03/09/06
b) Planning 03/28/06
D-2a.doc
D-2b.doc

3) Ordinance for Adoption (waive reading & adopt)

Annual Mayor's Rotation
This ordinance was introduced at the City Council meeting of March 21, 2006 and its adoption would change the month of the annual reorganization of Mayor and Mayor Pro Tem from March to November. It will become effective 30 days after adoption on April 20, 2006.

It is recommended that the City Council adopt the following ordinance:
D-3.doc
D-3 Ordinance.doc

ORDINANCE NO. ______ - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING 2-21 RELATING TO THE SELECTION OF THE MAYOR AND MAYOR PRO TEM

4) Award of Bid

Award of Contract for Building Plan Check Consultant for Overflow and Expedited Services
It is recommended that the City Council authorize the Public Works Director/City Engineer and City Clerk to execute an agreement with AAE, Incorporated for overflow and expedited plan check services.
D-4.doc

5) City Treasurer's Report (receive & file)

Report for February 2006
D-5.doc
D-5 City Treas.xls
D-5 City Detail.xls
CDC Treas Report.doc
CDC Accountability.xls

6) Miscellaneous - Community Development Commission

a) Amending the Chamber Lease to Authorize the Subleasing of Approximately 144 Square Feet to Greg Benton, Attorney at Law
It is recommended that the City Council:
D-6a.doc

Attachment is available for review in the City Clerk's Office.

  1. Approve amending the Chamber of Commerce Lease to authorize the Chamber to sublease 144 square feet to Greg Benton, Attorney at Law, at no cost, and,

  2. Authorize the City Manager to prepare and execute all necessary documents thereto.

6) Miscellaneous - City Attorney's Office

b) Proposed Expense and Reimbursement Policy in Compliance with the Requirements of Assembly Bill 1234
It is recommended that the City Council review the draft Expense and Reimbursement Policy, which satisfies the requirements of AB 1234, and adopt the policy.
D-6b.doc
D-6b Attach1.doc
D-6b Attach2.pdf

Miscellaneous - City Manager's Office

c) Resolution Supporting AB 2923 Reimbursement of Costs from Minors that Commit Graffiti and Vandalism
It is recommended that the City Council adopt the following resolution:
D-6c.doc
D-6c Reso.doc

RESOLUTION NO. _____ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, DECLARING ITS SUPPORT FOR AB2923 - REIMBURSEMENT OF COSTS FROM MINORS THAT COMMIT GRAFFITI AND VANDALISM

Miscellaneous - Community Services Department

d) Proposed 2006 Street Fair at the Lakes Entertainment Center
It is recommended that the City Council:
D-6d.doc
D-6d Attach A.pdf
  1. Authorize staff to execute a contract for $15,000 or less with Family Festival Productions to operate the 2006 Street Market Fair at the Lakes Entertainment Center.

  2. Relocate the Street Fair to the center of the Lakes Development.

Miscellaneous - Police Department

e) Resolution Supporting Kenneth S. Wrede Memorial Highway
It is recommended that the City Council adopt the following resolution:
D-6e.doc

RESOLUTION NO. ______ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, SUPPORTING ASSEMBLY CONCURRENT RESOLUTION 104 DESIGNATING A PORTION OF THE INTERSTATE 10 FREEWAY THROUGH THE CITY OF WEST COVINA AS THE "KENNETH S. WREDE MEMORIAL HIGHWAY"

6) Miscellaneous - Police Department

f) Hardware and Other Items Related to West Covina Service Group (WSCG) CAD/RMS Software Migration
It is recommended that the City Council:
D-6f.doc
  1. Appropriate $575,000 from the WCSG retained earnings (Fund 375) to 375.31.8600.7160 for migration purchases;

  2. Authorize the West Covina Service Group to purchase the hardware, software, and services listed in this report, incrementally, over the next 18 months;

  3. Authorize the West Covina Service Group to modify and revise specifications of the equipment, software, and services listed in this report as needed and to purchase different quantities or alternatives as long as costs are within the funded amount and meet the business needs.

Miscellaneous - Public Works Department

g) Citywide Street Sweeping - Contract Amendment
It is recommended that the City Council authorize staff to approve a contract revision to Nationwide Environmental Services agreement in order to provide a pass-through of fuel and landfill increases for street sweeping services.
D-6g.doc

h) Standard Specifications for Public Works Construction 2006 Edition -Ordinance Introduction and Setting Public Hearing Date
It is recommended that the City Council take the following actions:
D-6h.doc
D-6h Ordinance.doc

1. Introduce the following ordinance:

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING THE 2006 EDITION OF THE STANDARD SPECIFICATIONS FOR PUBLIC WORKS CONSTRUCTION BY REPEALING AND ADOPTING SECTION 19-1 OF THE WEST COVINA MUNICIPAL CODE

2. Set May 2, 2006 as the date for a public hearing concerning adoption of the Standard Specifications for Public Works Construction, 2006 Edition.

ACTION ON CONSENT CALENDAR ITEMS NUMBER D-1a through D-6h:

Motion by __________ 2nd by __________
to waive further reading of the ordinances and resolutions and adopt/introduce:

and approve all items except ________

END OF CONSENT

E) PUBLIC HEARINGS

1) Public Hearing
FY 2006-2007 Community Development Block Grant (CDBG) Program
Public Service Project Funding
E-1.doc
E-1 Attach A.xls
E-1 Attach B.doc
  1. Verification of publication and mailing
  2. Open hearing
  3. Staff presentation
  4. Public testimony
  5. Close hearing
  6. Council discussion
  7. Recommendation: Staff recommends that the City Council:

  1. Allocate $261,750 CDBG funds to the Public Service Projects in Attachment A of the staff report under staff recommendation Column S;

  2. Direct staff to allocate any additional CDBG program income funding received to the Domestic Violence Victim Advocate Program, not to exceed the program's FY 2005-2006 budget ($28,091);

  3. Direct staff to reduce funding allocations to all programs on a percentage basis, if the actual amount of program income received through June 30, 2006 is less than the projected $501,486; and

  4. Fund the Housing Rights Center $15,000 as an administrative activity.

Motion by ___________ 2nd by ___________

approve ____ disapprove ____ hold over ____

2) Public Hearing
FY 2006-2007 Community Development Block Grant (CDBG) Action Plan
  1. Verification of publication and mailing
  2. Open hearing
  3. Staff presentation
  4. Public testimony
  5. Close hearing
  6. Council discussion
  7. Recommendation: It is recommended that the City Council approve the proposed FY 2006-2007 CDBG Action Plan.
    E-2.doc

Attachment of the CDBG Action Plan is available for review in the City Clerk's Office.

Motion by ___________ 2nd by ___________

approve ____ disapprove ____ hold over ____

3) Public Hearing
Appeal of Administrative Use Permit No. 06-02
(Maximum Unit Size Exception and Large Expansion)
Applicant: Steve Eide
Location: 211 Grand Avenue
This is an appeal of the February 28, 2006 denial by the Planning Commission for an Administrative Use Permit to demolish an existing single-family home and rebuild a two-story home.
E-3.doc
E-3 Attach1.doc
E-3 Attach2.doc
E-3 Attach3.doc
E-3 Attach4.doc
E-3 Attach5.doc
Attachments 6, 7, and 8 are available for review in the City Clerk's Office.
  1. Verification of publication and mailing
  2. Open hearing
  3. Staff presentation
  4. Public testimony
  5. Close hearing
  6. Council discussion
  7. Recommendation: The Planning Commission and staff recommend that the City Council adopt the following resolution:

RESOLUTION NO. ______ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, DENYING ADMINISTRATIVE USE PERMIT NO. 06-02 ON APPEAL OF PLANNING COMMISSION ACTION.

Motion by ___________ 2nd by ___________
to waive further reading of the resolution, read by title only and

adopt ____ disapprove ____ hold over ____

4) Public Hearing
General Plan Amendment No. 05-06
Zone Change No. 05-10
Applicant: Rowland Unified School District
Location: 401 South Nogales Street, Nogales High School
This is a proposal to annex the 47-acre Nogales High School campus into the City of West Covina.
E-4.doc
E-4 Attach1.doc
E-4 Attach2.doc
E-4 Attach3.doc
E-4 Attach4.doc
E-4 Attach5.doc
E-4 Attach6.doc
E-4 Attach7.doc
E-4 Attach8.doc
Attachments 9, 10, 11, and 12 are available for review in the City Clerk's Office.
  1. Verification of publication and mailing
  2. Open hearing
  3. Staff presentation
  4. Public testimony
  5. Close hearing
  6. Council discussion
  7. Recommendation: This is a policy matter for the City Council to decide; however, the Planning Commission has recommended that the City Council adopt the following resolutions:

RESOLUTION NO. ______ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, DENYING GENERAL PLAN AMENDMENT NO. 05-06

RESOLUTION NO. ______ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, DENYING ZONE CHANGE NO. 05-10

Motion by ___________ 2nd by ___________
to waive further reading of the resolutions, read by title only and

adopt ____ disapprove ____ hold over ____

F) COMMUNITY DEVELOPMENT COMMISSION
Recess the City Council meeting at ______ pm to convene the CDC. Reconvene the City Council meeting at ______ pm.
CDC Agenda

G) DEPARTMENTAL MATTERS

No reports for this meeting.

H) CONTINUED ORAL COMMUNICATIONS
This is the time for citizens to address the City Council if the thirty-minute time allotment at the beginning of the meeting was exhausted.

I) MAYOR'S REPORTS

1) Congressional Certificates Presented at Business Recognition Dinner
It is recommended that the City Council receive and file this informational report.
I-1.doc

Motion by ___________ 2nd by ___________

to receive and file.

J) COUNCILMEMBERS' REPORTS

K) CONFERENCE AND MEETING REPORT
(In accordance with AB 1234, Councilmembers shall make a brief written or verbal report on any meeting/event/conference attended at City expense.)

1) 1) Conference and Meeting Report
It is recommended that the City Council receive and file this report.
K-1.doc

Motion by ___________ 2nd by ___________

to receive and file.

ADJOURNMENT

Motion by ______ 2nd by ______

to adjourn the meeting at _____ pm.

TENTATIVE CITY COUNCIL MEETINGS

Tuesday 4/18/06 7:00 pm Regular Meeting
Tuesday 5/2/06 7:00 pm Regular Meeting
Tuesday 5/16/06 7:00 pm Regular Meeting
Tuesday 6/6/06 7:00 pm Regular Meeting