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Tuesday, April 18, 2006
SPECIAL MEETING
OF THE
WEST COVINA CITY COUNCIL

Date: Tuesday, April 18, 2006
Time: 5:45 p.m.
Place: City Manager's Conf. Room

AGENDA

Agenda material is available for review at the City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey Avenue, West Covina and at www.westcovina.org The City complies with the Americans with Disabilities Act (ADA). If you will need special assistance at Council meetings, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 to 5 Monday through Friday. Do call at least one day prior to the meeting date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council meetings, please request no less than four working days prior to the meeting.

ROLL CALL

Mayor Herfert, Mayor Pro Tem Touhey
Councilmembers Hernandez, Lane, Sanderson

I PUBLIC COMMENT ON ITEMS ON THE AGENDA

II CLOSED SESSION

CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code § 54957.6
City Negotiator: Fields
Employee Organizations:
  • W.C. Police Officers' Association
  • W.C. Police Management Association
  • Unrepresented Employee:
    - Assistant Fire Chiefs

PUBLIC EMPLOYEE RELEASE
Pursuant to Government Code § 54957

ADJOURNMENT

Motion by ______ 2nd by ______

to adjourn the meeting at _____ pm.


REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL

Date: Tuesday, April 18, 2006
Time: 7:00 p.m.
Place: Council Chambers

AGENDA

Agenda material is available for review at the City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey Avenue, West Covina and at www.westcovina.org The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at Council meetings, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 to 5 Monday through Friday. Do call at least one day prior to the meeting date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council meetings, please request no less than four working days prior to the meeting.

INVOCATION

Pastor Mason Okubo
Immanuel First Lutheran Church

PLEDGE OF ALLEGIANCE

Mayor Pro Tem Touhey

ROLL CALL

Mayor Herfert, Mayor Pro Tem Touhey
Councilmembers Hernandez, Lane, Sanderson

REPORTING OUT FROM CLOSED SESSION

CHANGES TO THE AGENDA

PRESENTATIONS
  • Blue Star Video

  • West Covina High School Dance and Drill Team

PROCLAMATIONS
  • Clean-Up Saturday

  • Earth Day

  • Armenian Remembrance Day

ANNOUNCEMENTS

ADDRESSING THE CITY COUNCIL (3 minutes each speaker)
If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a Speaker's Card and submit it to the City Clerk any time prior to Oral Communications - Item A on the Agenda. You may approach the podium when called upon by the Mayor.

If you would like to address the City Council regarding an item on the Agenda, including Public Hearing matters, please complete a Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be taken at the time the subject matter is considered by the City Council. You may approach the podium when called upon by the Mayor. Speaker's Cards are available on the table at the entrance to the Council Chambers.

A) ORAL COMMUNICATIONS - 30 Minutes Total Allotted Time
(3 minutes each speaker - Ordinance No. 502 adopted October 22, 1956)

B) UPDATES/REPORTS FROM CONSULTANTS

No reports for this meeting.

C) ITEMS CARRIED OVER FROM PREVIOUS COUNCIL MEETINGS

No reports for this meeting.

D) CONSENT CALENDAR

1) City Council Meeting Minutes (receive & file)

Special Meeting of February 21, 2006
smin 02-21-06.doc
Regular Meeting of February 21, 2006
min 02-21-06.doc
Regular Meeting of March 7, 2006
min 03-07-06.doc

2) Commission Summary of Actions (receive & file)

a) Community Services 03/14/06
b) Planning 04/11/06
D-2a.doc
D-2b.doc

3) Claims Against the City of West Covina (deny & notify claimant)

Government Tort Claim Denials
It is recommended that the following Government Tort Claims be denied and the claimants and/or their respective attorneys be so notified.
  • Martha Hernandez vs. City of West Covina
  • Christian Medal vs. City of West Covina

D-3.doc

4) Award of Bid

a) Award of Bid for Aroma Park Construction (Project No. PP-05205B)
It is recommended that the City Council take the following actions:
D-4a.doc

Attachment #1 is available for review at the City Clerk's Office.
  1. Accept the bid of Micon Construction, Inc. in the amount of $290,938 as submitted at the bid opening on February 14, 2006, and authorize the Public Works Director/City Engineer and City Clerk to execute the contract.

  2. Appropriate $86,800 to Park Dedication Fee "F" (Fund 175) as a loan from Park Dedication Fee "G" (Fund 176).

  3. Direct staff to re-bid the pathway lighting for the park "optional line item."

  4. Defer the construction of the fencing and pathway options to Fiscal Year 2006-2007 Capital Improvement Program budget for future funding.

b) Award of Bid for Phase I - Construction of Median Landscape Improvements on Amar Road (Project Nos. SP-06101 and SP-04101)
It is recommended that the City Council accept the bid of Mega Way Enterprises in the amount of $224,000 as submitted at the bid opening on April 4, 2006, and authorize the Public Works Director/City Engineer and City Clerk to execute an agreement with Mega Way Enterprises of Pomona, California, for the work to be done.
D-4b.doc

c) Award of Bid for Safety Netting at Maverick Field (Project No. PP-06205)
It is recommended that the City Council take the following actions:
D-4c.doc
  1. Accept the bid of Lightning Fence Company in the amount of $131,000 as submitted at the bid opening on April 6, 2006, and authorize the Public Works Director/City Engineer and City Clerk to execute the contract to install the new outfield and foul-ball netting at Maverick Field.

  2. Appropriate $30,000 from Park Dedication Fund "E" (Fund 174) as a loan from Park Dedication Fee "G' (Fund 176).

5) Conference and Meeting Report (receive & file)
(In accordance with AB 1234, Councilmember shall make a brief report or file a written report on any meeting/event/conference attended at City expense.)
D-5.doc

It is recommended that the City Council receive and file this report.

6) Miscellaneous - Fire Department

a) Weed Abatement 2006 for Various Vacant Unimproved Properties
It is recommended that the City Council take the following action:
D-6a.doc
D-6a Attach1.doc
D-6a Reso.doc

  1. Set May 2, 2006, as the date for hearing of any objections or protests to said program; and

  2. Approve the Weed Abatement Roll for the Calendar Year 2006, and adopt the following resolution for the 2006 Weed Abatement Program.

RESOLUTION NO. __________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, DECLARING ALL RUBBISH AND REFUSE UPON, AND ALL WEEDS GROWING UPON SPECIFIED STREETS AND PRIVATE PROPERTY WITHIN SAID CITY TO BE A PUBLIC NUISANCE AND DECLARING ITS INTENTION TO REMOVE AND ABATE THE SAME UNDER AND IN ACCORDANCE WITH THE PROVISIONS OF TITLE 4, DIVISION 3, PART 2, CHAPTER 13, ARTICLE 2, OF THE GOVERNMENT CODE

b) Landscape Maintenance District No. 4 - Preliminary Approval of the Engineer's Report
It is recommended that the City Council adopt the following resolution:
D-6b.doc
D-6b Attach1.doc

RESOLUTION NO. __________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, PRELIMINARILY APPROVING THE CERTIFIED ENGINEER'S REPORT AND DECLARING ITS INTENTION TO HOLD A PUBLIC HEARING ON JUNE 6, 2006 FOR LANDSCAPE MAINTENANCE DISTRICT NO. 4 COMMENCING IN FISCAL YEAR 2006-2007 TO FUND THE OPERATION AND MAINTENANCE OF CERTAIN LANDSCAPING AND APPURTENANT FACILITIES WITHIN THE BOUNDARIES OF THE DISTRICT

c) Landscape Maintenance District No. 6 - Preliminary Approval of the Engineer's Report
It is recommended that the City Council adopt the following resolution:
D-6c.doc
D-6c Attach1.doc

RESOLUTION NO. __________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, PRELIMINARILY APPROVING THE CERTIFIED ENGINEER'S REPORT AND DECLARING ITS INTENTION TO HOLD A PUBLIC HEARING ON JUNE 6, 2006 FOR LANDSCAPE MAINTENANCE DISTRICT NO. 6 COMMENCING IN FISCAL YEAR 2006-2007 TO FUND THE OPERATION AND MAINTENANCE OF CERTAIN LANDSCAPING AND APPURTENANT FACILITIES WITHIN THE BOUNDARIES OF THE DISTRICT

ACTION ON CONSENT CALENDAR ITEMS NUMBER D-1a through D-6c:

Motion by __________ 2nd by __________
to waive further reading of the resolutions and adopt:

and approve all items except ________

ROLL CALL: Hernandez, Lane, Sanderson, Touhey, Herfert

END OF CONSENT

E) PUBLIC HEARINGS

1) Appeal of Precise Plan No. 05-05
Appeal of Conditional Use Permit No. 06-07
Appeal of Variance No. 06-07
Categorical Exemption
Location: 1012 West Garvey Avenue South
E-1.doc
E-1 Attach1.doc
E-1 Attach2.doc
E-1 Attach3.doc
E-1 Attach4.doc
E-1 Attach5.doc
E-1 Attach6.doc
E-1 Attach7.doc
E-1 Attach8.doc

Attachment #9 is available for review at the City Clerk's Office.
  1. Verification of publication and mailing
  2. Open hearing
  3. Staff presentation
  4. Public testimony
  5. Close hearing
  6. Council discussion
  7. Recommendation: Staff recommends that the City Council uphold the decision of the Planning Commission and adopt the following resolutions:

RESOLUTION NO. __________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, DENYING PRECISE PLAN NO. 05-05 ON APPEAL OF PLANNING COMMISSION ACTION

RESOLUTION NO. __________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, DENYING CONDITIONAL USE PERMIT NO. 06-07 ON APPEAL OF PLANNING COMMISSION ACTION

RESOLUTION NO. __________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, DENYING VARIANCE NO. 05-01 ON APPEAL OF PLANNING COMMISSION ACTION

Motion by ___________ 2nd by ___________

approve ____ disapprove ____ hold over ____

F) COMMUNITY DEVELOPMENT COMMISSION
Recess the City Council meeting at ______ pm to convene the CDC. Reconvene the City Council meeting at ______ pm.
CDC Agenda

G) DEPARTMENTAL MATTERS

No reports for this meeting.

H) CONTINUED ORAL COMMUNICATIONS
This is the time for citizens to address the City Council if the thirty-minute time allotment at the beginning of the meeting was exhausted.

I) MAYOR'S/COUNCILMEMBERS REPORTS

1) City Co-Sponsorship with Faith Community Church 2006 4th of July Event
It is recommended that the City Council advise whether it wishes to participate and:
I-1.doc
  1. Co-sponsor with Faith Community's Church's 4th of July Event; and

  2. Approve the waiver of City fees in the amount of $6,121.

Motion by ___________ 2nd by ___________

to _____________________________________

2) Downtown Conceptual Plan
Staff recommends that the City Council consider the request from Councilmember Hernandez to "take from the table" the issue of the Downtown Conceptual Plan.
I-2.doc
I-2 Attach1.doc

Attachment #2 is available for review in the City Clerk's Office.

Motion by ___________ 2nd by ___________

to _____________________________________

3) General Plan Update/Specific Plans
Staff recommends that the City Council consider this matter at the request of Councilmember Hernandez and direct staff accordingly.
I-3.doc
I-3 Attach1.doc

Attachment #2 is available for review in the City Clerk's Office.

Motion by ___________ 2nd by ___________

to _____________________________________

J) COUNCIL REQUEST FOR REPORTS, STUDIES OR INVESTIGATIONS
(Per City of West Covina Standing Rules 4.f - Requests by Councilmembers for reports, studies, or investigations that are not readily available must be placed on the City Council agenda as items of business and must be approved by a majority of the City Council.)

1) Request from Mayor Steve Herfert for a Policy to Name City Facilities After Individuals
It is recommended that the City Council discuss this matter and direct staff accordingly.
J-1.doc

Motion by ___________ 2nd by ___________

to _____________________________________

2) Request from Mayor Steve Herfert to Modify Conditions for Use of Ball Field Lights at Cortez Park
It is recommended that the City Council direct staff accordingly
J-2.doc

Motion by ___________ 2nd by ___________

to _____________________________________

3) Request from Mayor Pro Tem Michael Touhey to Modify Zoning Code to Allow Second Driveways
It is recommended that the City Council direct staff accordingly. J-3.doc

Motion by ___________ 2nd by ___________

to _____________________________________

K) REQUESTS FOR FUTURE AGENDA ITEMS

ADJOURNMENT

Motion by ______ 2nd by ______

to adjourn the meeting at _____ pm.

TENTATIVE CITY COUNCIL MEETINGS

Tuesday 5/2/06 7:00 pm Regular Meeting
Tuesday 5/16/06 7:00 pm Regular Meeting
Tuesday 6/6/06 7:00 pm Regular Meeting
Tuesday 6/20/06 7:00 pm Regular Meeting