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Tuesday, October 02, 2007
SPECIAL MEETING
OF THE
WEST COVINA CITY COUNCIL

Date: Tuesday, October 2, 2007
Time: 5:45 p.m.
Place: City Manager's Conf. Room

AGENDA

Agenda material is available for review at the City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey Avenue, West Covina and at www.westcovina.org The City complies with the Americans with Disabilities Act (ADA). If you will need special assistance at Council meetings, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 to 5 Monday through Friday. Do call at least one day prior to the meeting date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council meetings, please request no less than four working days prior to the meeting.

ROLL CALL

Mayor Touhey, Mayor Pro Tem Lane
Councilmembers Herfert, Hernandez, Sanderson

I PUBLIC COMMENT ON ITEMS ON THE AGENDA

II CLOSED SESSION

PUBLIC EMPLOYEE EVALUATION
Pursuant to Government Code § 54957
Title: City Attorney

CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Pursuant to Government Code § 5456.9(c)
One Case

ADJOURNMENT

Motion by ______ 2nd by ______

to adjourn the meeting at _____ pm.



REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL

Date: Tuesday, October 2, 2007
Time: 7:00 p.m.
Place: Council Chambers

AGENDA

Agenda material is available for review at the City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey Avenue, West Covina and at www.westcovina.org The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at Council meetings, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 to 5 Monday through Friday. Do call at least one day prior to the meeting date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council meetings, please request no less than four working days prior to the meeting.

INVOCATION

Pastor Brady Rice
Faith Community Church

PLEDGE OF ALLEGIANCE

Councilmember Sanderson

ROLL CALL

Mayor Touhey, Mayor Pro Tem Lane
Councilmembers Herfert, Hernandez, Sanderson

REPORTING OUT FROM CLOSED SESSION

CHANGES TO THE AGENDA

PRESENTATIONS
  • Blue Star Video

  • Proclamation
    Red Ribbon Week - October 14 through 20, 2007

    Proclamation
    Fire Prevention Week - October 7 through 13, 2007

ANNOUNCEMENTS

RULES OF DECORUM

The following are excerpts from the West Covina Municipal Code:

Sec. 2-48. Manner of addressing council; time limit; persons addressing may be sworn.
(a) Each person addressing the council shall step up to the rostrum, shall give his or her name and city of residence in an audible tone of voice for the record and unless further time is granted by the council, shall limit his or her address to five (5) minutes.

(b) The city council may establish a limit on the duration of oral communications.

(c) All remarks shall be addressed to the council as a body and not to any member thereof. No person, other than the council and the person having the floor, shall be permitted to enter into any discussion, either directly or through a member of the council, without the permission of the presiding officer. No question shall be asked of a councilmember except through the presiding officer.

(d) The presiding officer may require any person to be sworn as a witness before addressing the council on any subject. Any such person who, having taken an oath that he or she will testify truthfully, willfully and contrary to such oath states as true any material matter which he knows to be false may be held to answer criminally and subject to the penalty prescribed for perjury by the provisions of the Penal Code of the state.

Sec. 2-50. Decorum--Required.
(a) While the council is in session, the members must preserve order and decorum, and a member shall neither, by conversation or otherwise, delay or interrupt the proceedings or the peace of the council nor disturb any member while speaking or refuse to obey the orders of the council or its presiding officer, except as otherwise herein provided.

(b) Any person making personal, impertinent or slanderous remarks or who shall become boisterous while addressing the council shall be forthwith, by the presiding officer, barred from further audience before the council, unless permission to continue be granted by a majority vote of the council.

Sec. 2-52. Persons authorized to be within council area.
No person, except city officials, their representatives and members of the news media shall be permitted within the rail in front of the council chamber without the express consent of the council.

The following are excerpts from the Penal Code

148(a) (1) Every Person who willfully resists, delays, or obstructs any public officer, peace officer, or an emergency medical technician, as defined in Division 2.5 (commencing with Section 1797) of the Health and Safety code, in the discharge or attempt to discharge any duty of his or her office or employment, when no other punishment is prescribed, shall be punished by a fine not exceeding one thousand dollars ($1,000), or by imprisonment in a county jail not to exceed one year, or by both that fine and imprisonment.

403 Every person who, without authority of law, willfully disturbs or breaks up any assembly or meeting that is not unlawful in its character, other than an assembly or meeting referred to in Section 303 of the Penal Code or Section 18340 of the Elections Code, is guilty of a misdemeanor.


ADDRESSING THE CITY COUNCIL/COMMUNITY DEVELOPMENT COMMISSION
(Per Ordinance No. 2150)

Any person wishing to address the City Council/Community Development Commission on any matter listed on the agenda or on any other matter within their jurisdiction should complete a speaker card that is provided at the entrance to the Council Chambers and submit the card to the City Clerk/Secretary.

Please identify on the speaker card whether you are speaking on an agenda item or non-agenda. Requests to speak on agenda items will be heard prior to requests to speak on non-agenda items. All comments are limited to five (5) minutes per speaker.

Oral Communications shall be limited to thirty (30) minutes, unless speakers addressing agenda items have not concluded.

Any testimony or comments regarding a matter set for a Public Hearing will be heard during the hearing.

A) ORAL COMMUNICATIONS - Five (5) minutes per speaker
Please step forward to the podium and state your name and city of residence for the record when recognized by the Mayor.

B) UPDATES/REPORTS FROM CONSULTANTS

No reports for this meeting.

C) ITEMS CARRIED OVER FROM PREVIOUS COUNCIL MEETINGS

No reports for this meeting.

D) CONSENT CALENDAR

1) City Council Meeting Minutes (receive & file)

No reports for this meeting.

2) Commission Summary of Actions (receive & file)

a) Human Resources 08/22/07
D-2a.doc

b) Planning 09/25/07
D-2b.doc

3) Ordinance for Adoption

a) Ordinance for Adoption - Approving Zone Change No. 07-01
The applicant is requesting a zone change to the Westfield West Covina Mall to allow for a farmers market to operate in the parking lot of the Mall. This ordinance will become effective 30 days after adoption on November 2, 2007. It is recommended that the City Council adopt the following ordinance:
D-3a & Attach1.doc

Attach2 is available for review at the City Clerk's Office.

ORDINANCE NO. ______ - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING ZONE CHANGE NO. 07-01

4) Award of Bid

a) Purchase of Two Pick-Up Trucks
It is recommended that the City Council authorize the purchase of two pickup trucks from the lowest responsible bidder, Clippinger Ford, for the total cost of $32,542.08, which includes sales tax and options.
D-4a.doc

Attach #1 is available for review at the City Clerk's Office.

5) Traffic Committee Minutes of September 18, 2007 (accept & file)

D-5Attach1.doc

Attach is available for review at the City Clerk's Office.

I. City Initiated
Prohibit overnight parking in posted West Covina Civic Center parking areas.

Traffic Committee Recommendation:
That parking between the hours of 3:00 a.m. and 5:00 a.m. be prohibited in posted areas of West Covina Civic Center parking lots pursuant to 22-9 of the West Covina Municipal Code. City and County vehicles, on-duty employees, and City permitted vehicles would be exempt.

II. Principal, San Jose Edison School
Establish No Parking zones along the south side of Alwood Avenue between Tamar Drive to Willow Avenue and east side of Willow Avenue from Alwood Avenue for about 180 feet north.

Traffic Committee Recommendation:
Establish No Stopping zones along the south side of Alwood Avenue between Tamar Drive to Willow Avenue and east side of Willow Avenue from Alwood Avenue for about 180 feet north during the hours of 7:00 a.m. to 8:00 a.m. pending survey of the affected residents.

Establish No Stopping zones along north side of Alwood Avenue starting 170 feet west of Sunkist Avenue to Sunkist Avenue and on the west side of Sunkist Avenue starting at Alwood Avenue for about 100 feet north during the hours of 7:00 a.m. to 8:00 a.m., pending survey of the affected residents.

6) City Treasurer's Report (receive & file)

Report for the Month of August, 2007.
D-6 Finance Rpt.doc
D-6 City Treas.xls
D-6 City Detail.xls
CDC Rpt.doc
CDC Account.xls

7) Miscellaneous - Community Development Commission

a) Authorization to Apply for United States Environmental Protection Agency National Brownfields Program Cleanup Grant for West Covina Golf Course
It is recommended that the City Council approve the attached resolution authorizing the Community Development Commission of the City of West Covina to submit an application to United States Environmental Protection Agency's National Brownfields Program for cleanup of the West Covina Golf Course site. Appropriate funds from CDC account 876 fund balance into CDC operating budget in an amount not to exceed $40,000 (20% matching) if awarded the grant.
D-7a.doc

Attach is available for review at the City Clerk's Office.

RESOLUTION NO. __________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING THE APPLICATION FOR GRANT FUNDS FROM THE NATIONAL BROWNFIELDS PROGRAM CLEANUP GRANT FOR THE WEST COVINA GOLF COURSE PROJECT

Miscellaneous - Police Department

b) 2007 G.R.E.A.T. Grant
It is recommended that the City Council accept the 2007 G.R.E.A.T. anti-gang education grant, and appropriate the $147,032 reimbursable grant as follows:
D-7b.doc
  • $70,889 in 141.31.3112.5110 (ongoing GREAT instructor salary)
  • $8,775 in 141.31.3112.5113 (instructor overtime)
  • $800 in 141.31.3112.5132 (uniform)
  • $28,816 in 141.31.3112.515X (fringe benefits)
  • $2,030 in 141.31.3112.6050 (training)
  • $6,235 in 141.31.3112.6120 (contractual services)
  • $15,362 in 141.31.3112.6220 (curriculum supplies)
  • $6,400 in 141.31.3112.6140 (CEC facility costs)
  • $7,725 in 141.31.3112.6270 (special supplies)

c) Private Grant from Target for Police Laptop
It is recommended that the City Council appropriate the Target grant, as follows:
D-7c.doc
  • $2,000 into 221.31.3130.7130

d) Police Mobile and Station Computers Replacement - Year 2
It is recommended that the City Council:
D-7d.doc
  1. Approve the purchase of fifty (50) Optiplex 755 desktop computers with accessories for $85,788.23 including tax, directly from Dell, the City's authorized computer vendor.

  2. Approve the purchase of twenty three (23) "Tracer" model Mobile Digital Computers with accessories for $126,204.22 including tax, directly from Datalux, the WCSG's established MDC vendor.

  3. Appropriate $22,385 from the reserves in Fund 116 (State asset forfeiture) into 116.84.8820.7130, and $26,407.45 from the reserves in Fund 117 (DER federal asset forfeiture) into 117.84.8820.7130.

Miscellaneous - Human Resources

e) City Manager's Contract - PERS Medical Retirement
It is recommended that the City Council approve the following Resolution:
D-7e.doc

RESOLUTION NO. __________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AUTHORIZING STAFF TO ADMINISTRATIVELY IMPLEMENT THE PERS MEDICAL RETIREMENT CONDITIONS AS STATED IN THE CITY MANAGER'S CONTRACT

8) AB1234 Conference and Meeting Report (receive & file)
(In accordance with AB 1234, Councilmembers shall make a brief report or file a written report on any meeting/event/conference attended at City expense.)

a) Conference and Meeting Report - Mayor Michael Touhey
It is recommended that the City Council receive and file the report.
D-8a.doc

ACTION ON CONSENT CALENDAR ITEMS NUMBER D-1 through D-8a:

Motion by __________ 2nd by __________
to waive further reading of the resolutions/ordinance and adopt/introduce,

and approve all items except: ________

ROLL CALL: Herfert, Hernandez, Sanderson, Lane, Touhey

END OF CONSENT CALENDAR

E) PUBLIC HEARINGS

No hearings for this meeting.

F) COMMUNITY DEVELOPMENT COMMISSION

Recess the City Council meeting at ______ p.m. to convene the CDC.
Reconvene the City Council meeting at ______ p.m.
CDC Agenda

G) DEPARTMENTAL MATTERS

No reports for this meeting.

H) MAYOR'S/COUNCILMEMBERS REPORTS

No reports for this meeting.

AB 1234 Conference and Meeting Report
(In accordance with AB 1234, Councilmembers shall make a brief report or file a written report on any meeting/event/conference attended at City expense.)

I) COUNCILMEMBERS' REQUEST FOR REPORTS, STUDIES OR INVESTIGATIONS
(Per City of West Covina Standing Rules 4.f - Requests by Councilmembers for reports, studies, or investigations that are not readily available must be placed on the City Council agenda as items of business and must be approved by a majority of the City Council.)

No reports for this meeting.

J) COUNCILMEMBER COMMENTS

ADJOURNMENT

Motion by _________ 2nd by _________ to adjourn the meeting at ____ p.m.

TENTATIVE CITY COUNCIL MEETINGS

Tuesday 10/16/07 7:00 pm Regular Meeting
Tuesday 11/6/07 7:00 pm Regular Meeting
Tuesday 11/20/07 7:00 pm Regular Meeting