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SPECIAL MEETING
OF THE
WEST COVINA CITY COUNCIL

Date: Tuesday, November 7, 2006
Time: 5:45 p.m.
Place: City Manager's Conf. Room

AGENDA

Agenda material is available for review at the City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey Avenue, West Covina and at www.westcovina.org The City complies with the Americans with Disabilities Act (ADA). If you will need special assistance at Council meetings, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 to 5 Monday through Friday. Do call at least one day prior to the meeting date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council meetings, please request no less than four working days prior to the meeting.

ROLL CALL

Mayor Herfert, Mayor Pro Tem Touhey
Councilmembers Hernandez, Lane, Sanderson

I PUBLIC COMMENT ON ITEMS ON THE AGENDA

II CLOSED SESSION

CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code § 54957.6
City Negotiator: Fields, Bachman
Employee Organizations:
  • Confidential Employees
  • General Employees
  • Maintenance & Crafts Employees
  • Mid-Management Employees
  • Non-Sworn Safety Support Employees

CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Pursuant to Government Code § 54956.9(b)
One case

CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Pursuant to Government Code § 54956.9(c)
One case

ADJOURNMENT

Motion by ______ 2nd by ______

to adjourn the meeting at _____ pm.


REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL

Date: Tuesday, November 7, 2006
Time: 7:00 p.m.
Place: Council Chambers

AGENDA

Agenda material is available for review at the City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey Avenue, West Covina and at www.westcovina.org The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at Council meetings, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 to 5 Monday through Friday. Do call at least one day prior to the meeting date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council meetings, please request no less than four working days prior to the meeting.

INVOCATION

Pastor Kelly Dupeé
Faith Community Church

PLEDGE OF ALLEGIANCE

Councilmember Lane

ROLL CALL

Mayor Herfert, Mayor Pro Tem Touhey
Councilmembers Hernandez, Lane, Sanderson

REPORTING OUT FROM CLOSED SESSION

CHANGES TO THE AGENDA

PRESENTATIONS
  • Blue Star Video

  • Video Highlights -
    - "Scary Lane"
    - Ridge Riders 50th Anniversary

  • Sue Gottschalk, Pomona Valley Habitat for Humanity

  • Linda Desrosiers, San Gabriel/Pomona Regional Center

  • America Recycles Day Proclamation
    November 15, 2006

ANNOUNCEMENTS

ADDRESSING THE CITY COUNCIL/COMMUNITY DEVELOPMENT COMMISSION
(Per Ordinance No. 2150)
Any person wishing to address the City Council/Community Development Commission on any matter listed on the agenda or on any other matter within their jurisdiction should complete a speaker card that is provided at the entrance to the Council Chambers and submit the card to the City Clerk/Secretary. Each person will be allowed five (5) minutes to address the Governing Bodies under Oral Communications. Any testimony or comments regarding a matter set for a Public Hearing will be heard during the hearing.

A) ORAL COMMUNICATIONS - Five (5) minutes
(This is the time set aside to address the City Council/Community Development Commission. Please step forward to the podium and state your name and city of residence for the record when recognized by the Mayor.)

B) UPDATES/REPORTS FROM CONSULTANTS

No reports for this meeting.

C) ITEMS CARRIED OVER FROM PREVIOUS COUNCIL MEETINGS

No reports for this meeting.

D) CONSENT CALENDAR

1) City Council Meeting Minutes (receive & file)

No reports for this meeting.

2) Commission Summary of Actions (receive & file)

a) Community Services 09/12/06
b) Human Resources 09/13/06
c) Planning 10/24/06
d) Senior Commission 09/14/06
D-2a.doc
D-2b.doc
D-2c.doc
D-2d.doc

3) Claims Against the City of West Covina

Government Tort Claim Denials
It is recommended that the following Government Tort Claims be denied and the claimants and/or their respective attorneys be so notified.
D-3.doc
  • Linda M. Chavers vs. City of West Covina
  • Leanne Bonzer vs. City of West Covina
  • Maria Payan vs. City of West Covina
  • The Southern California Edison Company vs. City of West Covina

4) Ordinance for Adoption

Zone Change No. 06-02
Location: 555 E. Vine Avenue
This ordinance was introduced at the City Council meeting of October 17, 2006. This ordinance would change the zoning of the property at 555 East Vine Avenue from "Office Professional" (OP) to "Single-Family Residential" (R-1), Area District II. The zone change would allow the property owner to make an addition to the home. This ordinance will become effective 30 days after adoption, December 7, 2006.
D-4.doc
D-4Attach1.doc

It is recommended that the City Council adopt the following ordinance:

ORDINANCE NO. _____ - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING ZONE CHANGE NO. 06-02

5) Award of Bid

Purchase of New Maintenance Division Paint/Stencil Truck
It is recommended that the City Council waive the formal contract procedures and "piggy back" on the formal bid of the County of San Bernardino bid F18270 for the purchase of one 2006 Ford F450 truck with stencil equipment for a total price of $85,589.45 from Roadline of Downey.
D-5.doc

6) Award of Bid for City Hall and Police Station HVAC System Upgrade Construction Project (Project No. BP-07303)
It is recommended that the City Council take the following actions:
D-6.doc

1. Accept the bid of Allison Mechanical, Inc. in the amount of $1,116,125 submitted at the bid opening on October 24, 2006, and authorize the Public Works Director/City Engineer and City Clerk to execute the design/build contract.

2. Authorize the Public Works Director/City Engineer to perform this project per the Energy Conservation Assistance Loan Agreement provided by the California Energy Commission or with another lending institution if a more favorable loan can be obtained.

3. Appropriate $86,000 from the Construction Tax Fund to perform contract administration, testing, and contingencies work.

7) Traffic Committee Minutes-Regular Meeting of October 17, 2006 (accept & file)
D-7.doc

Attachment is available for review in the City Clerk's Office.

I. Request of City of West Covina
That traffic control conditions be reviewed at the intersection of Aroma Drive and Galster Way.

Traffic Committee Recommendation:
That stop signs (R1) be installed along with stop messages and stop ahead signs (W17) on the northbound and southbound approaches of Aroma Drive at Galster Way based on restricted sight distance.

That playground signs be installed on northbound and southbound Aroma Drive and 25 mph speed limit signs with playground plates in advance of the parks.

That a 2-hour limited time parking restriction be established on the east side of Aroma Drive along the frontage of the new City park.

8) City Treasurer's Report (receive & file)

Report for the Month of September 2006
D-8.doc
D-8 City Treas.xls
D-8 City Detail.xls
D-8 City Bond Detail.xls
CDC Treas.xls
CDC Bond Detail.xls

9) Miscellaneous - City Clerk's Office

a) Conflict of Interest Code Update
It is recommended that the City Council adopt the following resolutions amending the Conflict of Interest Codes for the City, Community Development Commission and Public Financing Authority in compliance with Government Code requirements:
D-9a.doc
D-9a Attach A.doc
D-9a Attach B.doc
D-9a Attach C.doc
D-9a Attach D.doc

RESOLUTION NO. __________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING THE CONFLICT OF INTEREST CODE FOR THE CITY OF WEST COVINA

RESOLUTION NO. __________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A CONFLICT OF INTEREST CODE FOR THE WEST COVINA COMMUNITY DEVELOPMENT COMMISSION

RESOLUTION NO. __________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A CONFLICT OF INTEREST CODE FOR THE WEST COVINA PUBLIC FINANCING AUTHORITY

Miscellaneous - City Manager's Office

b) Election of San Gabriel Basin Water Quality Authority Board Member and Alternate Member Representing Cities without Water Pumping Rights
It is recommended that the City Council adopt the following resolution to cast the City of West Covina's eleven (11) votes for Councilmember Michael Touhey of West Covina to serve on the San Gabriel Basin Water Quality Authority Board:
D-9b.doc
D-9b Reso.doc

RESOLUTION NO. __________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, CASTING ALL 11 VOTES FOR COUNCILMEMBER MICHAEL TOUHEY OF WEST COVINA TO REPRESENT CITIES WITHOUT PRESCRIPTIVE PUMPING RIGHTS ON THE BOARD OF THE SAN GABRIEL BASIN WATER QUALITY AUTHORITY

Miscellaneous - Community Services Department

c) Resolution Establishing Change in Time for the Community Services Commission Meetings to 6:30 P.M.
It is recommended that the City Council adopt the following resolution:
D-9c.doc
D-9c Reso.doc

RESOLUTION NO. __________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING RESOLUTION NO. 5682 RELATING TO MEETING TIMES AND PLACES OF CITY BOARDS AND COMMISSIONS, TO CHANGE THE MEETING TIME OF THE COMMUNITY SERVICES COMMISSION TO 6:30 P.M.

Miscellaneous - Environmental Management Department

d) BKK Landfill Site Quarterly Status Report
It is recommended that the City Council receive and file this report.
D-9d.doc

Miscellaneous - Finance Department

e) 2005-06 and 2006-07 Fiscal Years Budget Update
It is recommended that the City Council:
D-9e.doc
  1. Receive and file the budget update.
  2. Appropriate $20,000 from the General Fund Reserve to account 110.11.1130.5112 to fund part-time cable television production assistants.
  3. Appropriate $7,000 from the Charter Settlement Fund to account 203.51.5150.xxxx to fund the Halloween program at the Westfield Mall.
  4. Appropriate $17,022 of additional one-time Area Agency on Aging grant funds to account 146.51.5146.6999 for the purchase of table and chairs for the senior center.
  5. Change the salary schedule for the Cook position at the Senior Center from the current range of $2,407 - $2,926 to a new range of $3,026 - $3,678.

MISCELLANEOUS - PLANNING DEPARTMENT

f) Part-Time Lease of City Hall Parking Spaces to Crazyhorse Steakhouse
It is recommended that the City Council authorize the execution of a lease with Crazyhorse restaurant for part-time use of up to 100 parking spaces on the top level of the City Hall parking structure during evening and weekend hours.
D-9f.doc

Miscellaneous - Police Department

g) 2006 G.R.E.A.T. Grant
It is recommended that the City Council:
D-9g.doc

1. Accept the 2006 G.R.E.A.T. anti-gang education grant, and authorize the addition of one full-time sworn position to the Police Department to exclusively implement the G.R.E.A.T. program for the duration of the grant. This additional position will automatically be eliminated from the Department's authorized staffing level (unless otherwise directed by the City Council) should grant funding be terminated.

2. Appropriate the $140,697 reimbursable grant as follows:
  • $65,000 in 141.31.3111.5110 (Great instructor salary)
  • $5,250 in 141.31.3111.5113 (instructor overtime)
  • $800 in 141.31.3111.5132 (uniform)
  • $26,145 in 141.31.3111.515X (fringe benefits)
  • $1,730 in 141.31.3111.6050 (training)
  • $6,235 in 141.31.3111.6120 (contractual services)
  • $21,412 in 141.31.3111.6220 (curriculum supplies)
  • $6,400 in 141.31.3111.6140 (CEC facility costs)
  • $7,725 in 141.31.3111.6270 (special supplies)

h) 2006 Homeland Security Grant
It is recommended that the City Council:
D-9h.doc

1. Accept and appropriate the 2006 Homeland Security grant, totaling $703,854, as follows:
  • $517,500 into 218.31.3110.6999 (portable Police radios)
  • $146,354 into 218.32.3210.7160 (Fire CBRNE/SCUBA rescue equipment)
  • $40,000 into 218.32.3210.5113 (Fire security planning activities)

2. Approve the purchase of one-hundred and ten (110) XTS-5000 portable radios (with accessories) for $517,500 including tax, from 218.31.3110.6999, and twenty-eight (28) XTL-5000 vehicle-mounted radios (with accessories and installation/programming) for $143,932 including tax, from 204.33.3313.7160, directly from Motorola Inc. (using Advanced Electronics, the sole distributor authorized by the manufacturer to offer LA County and grant contract pricing).

ACTION ON CONSENT CALENDAR ITEMS NUMBER D-1 through D-9h:

Motion by __________ 2nd by __________
to waive further reading of the resolutions and ordinance, read by title only and adopt:

and approve all items except: ________

ROLL CALL: Hernandez, Lane, Sanderson, Touhey, Herfert

END OF CONSENT CALENDAR

E) PUBLIC HEARINGS

1) Public Hearing
Amendments to the FY 2006-2007 Community Development Block Grant
(CDBG) Action Plan
E-1.doc
E-1.attach1.doc
  1. Verification of publication
  2. Open hearing
  3. Staff presentation
  4. Public testimony
  5. Close hearing
  6. Council discussion
  7. Recommendation: It is recommended that the City Council approve the proposed amendments to the FY 2006-2007 CDBG Action Plan as identified in the staff report.

Motion by __________ 2nd by __________ to

approve _____ disapprove _____ hold over _____

2) Public Hearing
Code Amendment No. 06-02
Roominghouses in Residential Zones
E-2.doc
E-2.attach.1.doc
E-2.attach.2.doc
E-2.attach.3.doc
E-2.attach.4.doc
  1. Verification of publication
  2. Open hearing
  3. Staff presentation
  4. Public testimony
  5. Close hearing
  6. Council discussion
  7. Recommendation: The Planning Commission and staff recommend that the City Council introduce the following ordinance:

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING CHAPTER 26 (ZONING) OF THE WEST COVINA MUNICIPAL CODE RELATED TO THE REGULATION OF ROOMINGHOUSES (CODE AMENDMENT NO. 06-02)

Motion by __________ 2nd by __________
to waive further reading of the ordinance, read by title only and

introduce _____ disapprove _____ hold over _____

ROLL CALL: Hernandez, Lane, Sanderson, Touhey, Herfert

3) Public Hearing
Appeal of Administrative Use Permit No. 06-43
(Maximum Unit Size Exception and Large Expansion)
Appellant: Steven and Maria Sernek
Applicant: Jose Rafael Salas
Location: 319 N. Leland Avenue
E-3.doc
E-3.attach.1.doc
E-3.attach.2.doc
E-3.attach.3.doc
E-3.attach.4.doc

Attachments 5, 6, 7 and 8 are available for review in the City Clerk's Office.
  1. Verification of Mailing
  2. Open hearing
  3. Staff presentation
  4. Public testimony
  5. Close hearing
  6. Council discussion
  7. Recommendation: Staff recommends that the City Council uphold the decision of the Planning Commission and adopt the following resolution to allow a 1,766-square foot addition to a single-family home:

RESOLUTION NO. __________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, UPHOLDING THE DECISION OF THE PLANNING COMMISSION AND APPROVING ADMINISTRATIVE USE PERMIT NO. 06-43

Motion by __________ 2nd by __________
to waive further reading of the resolution, read by title only and

adopt _____ disapprove _____ hold over _____

F) COMMUNITY DEVELOPMENT COMMISSION
Recess the City Council meeting at ___________ p.m. to convene the CDC.
Reconvene the City Council meeting at ____________ p.m.
CDC Agenda

G) DEPARTMENTAL MATTERS

No reports for this meeting.

H) MAYOR'S/COUNCILMEMBERS REPORTS

1) Mayor Pro Tem Touhey
Maverick Field Dugouts Replacement
It is recommended that the City Council provide staff direction.
H-1.doc

Motion by __________ 2nd by __________

to ___________________________________

I) COUNCIL REQUEST FOR REPORTS, STUDIES OR INVESTIGATIONS
(Per City of West Covina Standing Rules 4.f - Requests by Councilmembers for reports, studies, or investigations that are not readily available must be placed on the City Council agenda as items of business and must be approved by a majority of the City Council.)

J) COUNCILMEMBER COMMENTS

ADJOURNMENT

Motion by ______ 2nd by ______

to adjourn the meeting at _____ pm.

TENTATIVE CITY COUNCIL MEETINGS

Tuesday 11/21/06 7:00 pm Regular Meeting
Tuesday 12/5/06 7:00 pm Regular Meeting
Tuesday 12/19/06 7:00 pm Regular Meeting


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