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SPECIAL MEETING
OF THE
WEST COVINA CITY COUNCIL

Date: Tuesday, December 5, 2006
Time: 5:45 p.m.
Place: City Manager's Conf. Room

AGENDA

Agenda material is available for review at the City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey Avenue, West Covina and at www.westcovina.org The City complies with the Americans with Disabilities Act (ADA). If you will need special assistance at Council meetings, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 to 5 Monday through Friday. Do call at least one day prior to the meeting date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council meetings, please request no less than four working days prior to the meeting.

ROLL CALL

Mayor Herfert, Mayor Pro Tem Touhey
Councilmembers Hernandez, Lane, Sanderson

I PUBLIC COMMENT ON ITEMS ON THE AGENDA

II CLOSED SESSION

CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Pursuant to Government Code § 54956.9 (a)
City of West Covina vs. Valencia Heights Water Company

CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Pursuant to Government Code § 54956.9(c)
One case

CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Pursuant to Government Code § 54956.9(b)
One case

ADJOURNMENT

Motion by ______ 2nd by ______

to adjourn the meeting at _____ pm.


REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL

Date: Tuesday, December 5, 2006
Time: 7:00 p.m.
Place: Council Chambers

AGENDA

Agenda material is available for review at the City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey Avenue, West Covina and at www.westcovina.org The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at Council meetings, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 to 5 Monday through Friday. Do call at least one day prior to the meeting date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council meetings, please request no less than four working days prior to the meeting.

INVOCATION

Reverend Mary Hollifield
West Covina United Methodist Church

PLEDGE OF ALLEGIANCE

Councilmember Herfert

ROLL CALL

Mayor Touhey, Mayor Pro Tem Lane
Councilmembers Hernandez, Sanderson, Herfert

REPORTING OUT FROM CLOSED SESSION

CHANGES TO THE AGENDA

PRESENTATIONS
  • Blue Star Video

  • Native Hoops Life Skills Academy

  • 2007 Used Oil Recycling School Calendar Winners
    Samuel Baca, Monte Vista Elementary
    Alyssa Bernal, San Jose-Edison Academy
    Anthony Boulahoud, St. Christopher Parish School
    Clair Cameron, Vine Elementary School
    Kisal Chandrasekera, St. Christopher Parish School
    Allegra Cisneros, Mesa Elementary School
    Jessica Coffey, Mesa Elementary School
    Brianna Mendez, Orangewood Elementary School
    Alyssa Moreno, San Jose-Edison Academy
    Caitlyn Thai, Mesa Elementary School
    Melissa J. Wright, Merced Elementary School - 2007 Calendar Grand Prize Winner
    Edward Tanabe, Mesa Elementary School

  • Tree Dedication
    Jacob Fields

ANNOUNCEMENTS

ADDRESSING THE CITY COUNCIL/COMMUNITY DEVELOPMENT COMMISSION
(Per Ordinance No. 2150)
Any person wishing to address the City Council/Community Development Commission on any matter listed on the agenda or on any other matter within their jurisdiction should complete a speaker card that is provided at the entrance to the Council Chambers and submit the card to the City Clerk/Secretary. Each person will be allowed five (5) minutes to address the Governing Bodies under Oral Communications. Any testimony or comments regarding a matter set for a Public Hearing will be heard during the hearing.

A) ORAL COMMUNICATIONS - Five (5) minutes
(This is the time set aside to address the City Council/Community Development Commission. Please step forward to the podium and state your name and city of residence for the record when recognized by the Mayor.)

B) UPDATES/REPORTS FROM CONSULTANTS

No reports for this meeting.

C) ITEMS CARRIED OVER FROM PREVIOUS COUNCIL MEETINGS

No reports for this meeting.

D) CONSENT CALENDAR

1) City Council Meeting Minutes (receive & file)

Special Meeting of October 3, 2006
Regular Meeting of October 3, 2006
smin 10-03-06.doc
min 10-03-06.doc

2) Commission Summary of Actions (receive & file)

a) Human Resources 10/11/06
b) Planning 11/14/06 & 11/28/06
D-2a.doc
D-2b_14.doc
D-2b_28.doc

3) Award of Bid

a) Purchase of Police Vehicles
It is recommended that the City Council authorize the purchase of 10 police vehicles with 10 Extended Service Plans (ESP) from the lowest responsible bidder Villa Ford, for a total cost of $247,326.44 which includes sales tax.
D-3a.doc

b) Award of Bid for Ridge Riders Equestrian Center Improvements (Project No. PP-02208)
It is recommended that the City Council accept the bid of All American Painting in the amount of $168,375.00 as submitted at the bid opening on November 15, 2006, for the improvement of recreational facilities at Ridge Riders Equestrian Center and the recommended additional work options, and authorize the Public Works Director/City Engineer and City Clerk to execute the contract.
D-3b.doc

c) Award of Contract for Preparation of a Supplemental Environmental Impact Report for Proposed Office Buildings at 2120-2140 S. Azusa Avenue (AKA The 700 and 750 PADS) (Former BKK Property)
It is recommended that the City Council authorize the execution of an agreement with Environmental Science Associates (ESA) to prepare a Supplemental Environmental Impact Report (SEIR) for the two proposed office buildings at 2120 and 2140 S. Azusa Avenue.
D-3c.doc

Attachment is available for review in the City Clerk's Office.

4) Approval of Final Maps

Approval of Final Map for Tract Map No. 53354
Location: Northeast Corner of Azusa Avenue and Autumn Drive
Subdivider: Pacific Communities Builders
It is recommended that the City Council adopt the following resolution:
D-4.doc
D-4 Reso.doc

Attachment is available for review in the City Clerk's Office.

RESOLUTION NO. ______ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING FINAL MAP OF TRACT NO. 53354 AND DIRECTING THE RECORDATION THEREOF (PACIFIC COMMUNITIES BUILDERS)

5) Traffic Committee Meeting Minutes of November 21, 2006 (accept & file)

I. Request of George Schaeffer, West Covina Resident
That no parking on street sweeping days be implemented on Clydewood Avenue from Ardilla Avenue to Bromley Avenue.

Traffic Committee Recommendations:
That no parking on street sweeping days be implemented on Clydewood Avenue from Ardilla Avenue to Bromley Avenue.

That the curb be painted red adjacent to the northeasterly property line of 187 Willow Avenue.
D-5 and Attachments.doc

Attachment is available for review in the City Clerk's Office.

II. Request of Steve Bennett, West Covina Resident
That parking on Toland Avenue from North Garvey Avenue to Shamwood Street be restricted to permit only parking from 10:00 p.m. to 7:00 a.m.

Traffic Committee Recommendation:
That parking on Toland Avenue from North Garvey Avenue to Shamwood Street be restricted to permit only parking from 10:00 p.m. to 7:00 a.m.

III. Request of Steve Bennett, West Covina Resident
That parking on Mardina Street from Toland Avenue to 1250 East Mardina Street be restricted to permit only parking from 10:00 p.m. to 7:00 a.m. Traffic Committee Recommendation: That parking on Mardina Street from Toland Avenue to 1250 East Mardina Street be restricted to permit only parking from 10:00 p.m. to 7:00 a.m.

IV. Request of Vicki Scheliga, West Covina Resident
That no parking on street sweeping days be implemented on the south side of Lufkin Street from Rama Drive to Tamar Drive.

Traffic Committee Recommendation:
That no parking on street sweeping days be implemented on the south side of Lufkin Street from Rama Drive to 2112 Lufkin Street.

V. City Initiated
That a multi-way stop be installed at the intersection of Willow Avenue and Yarnell Street.

Traffic Committee Recommendation:
That stop signs (R1) be installed along with stop messages and stop ahead signs (W17) on the north and southbound approaches of Willow Avenue at Yarnell Street based on the multi-way stop warrant for intersections adjacent to schools and for intersections on "Safe Routes to Schools."

VI. Request of Martin Vasquez, West Covina Resident
That a multi-way stop be installed at the intersection of Sunkist Avenue and Elder Street.

Traffic Committee Recommendation:
That stop signs (R1) be installed along with stop messages and stop ahead signs (W17) on the west and eastbound approaches of Elder Street at Sunkist Avenue.

6) City Treasurer's Report (receive & file)

Report for the Month of October 2006
D-6 City Staff Rpt.doc
D-6 City Treas.xls
D-6 City Detail.xls
D-6 CDC Staff Rpt.doc
D-6 CDC Treas.xls

7) Miscellaneous - Planning Department

a) East Valley Community Health Center Parking Management Plan
Staff recommends that the City Council receive and file the Parking Management Plan.
D-7a.doc

Attachment is available for review in the City Clerk's Office.

Miscellaneous - Public Works Department

b) Five-Year Extension of Landscape Maintenance Contract for City Parks and Civic Center
It is recommended that the City Council approve a five-year extension at a ten percent increase to the current contract amount to Mariposa Horticultural Enterprises, Inc. of Irwindale (Mariposa) for the maintenance of the landscaping, hardscaping, and irrigation systems for all City parks and the West Covina Civic Center at an annual cost of $301,320.00 and authorize the Public Works Director/City Engineer and City Clerk to execute such contract.
D-7b.doc

7) Miscellaneous - Environmental Management Department

c) Graffiti Abatement Award of Bid
It is recommended that the City Council:
D-7c and attachs.doc

1. Accept the bid of Superior Property Services, Inc., Santa Ana, CA, for a 3-year contract for an amount not to exceed $11,340 per month ($136,080 first year, with a 3.5% annual cost of living increase) as submitted at the bid opening on November 2, 2006; and

2. Authorize staff to execute the contract in accordance with the bid specifications; and

3. Appropriate the following amounts from Fund Balance, as needed, to fund the proposed contract:
  • $11,850.00 to account number 110.41.4142.6130,
  • $16,620.00 to account number 110.52.5210.6169,
  • $4,615.00 to account number 876.22.2210.6169,
  • $705.00 to account number 877.22.2210.6169

ACTION ON CONSENT CALENDAR ITEMS NUMBER D-1 through D-7c:

Motion by __________ 2nd by __________
to waive further reading of the resolution, read by title only and adopt:

and approve all items except: ________

ROLL CALL: Herfert, Hernandez, Sanderson, Lane, Touhey

END OF CONSENT CALENDAR

E) PUBLIC HEARINGS

No hearings for this meeting.

F) COMMUNITY DEVELOPMENT COMMISSION

Recess the City Council meeting at __________ pm to convene the CDC.
Reconvene the City Council meeting at __________ pm.
CDC Agenda

G) DEPARTMENTAL MATTERS

CITY MANAGER'S OFFICE

1) Investigative Report of Alleged Hostile Work Environment
It is recommended that the City Council direct staff accordingly.
G-1.doc

Motion by __________ 2nd by __________

to ___________________________________

2) City/School Liaison Committee - Opening Up School Tracks and Fields to the Public
It is recommended that the City Council provide staff with direction on this matter.
G-2.doc

Motion by __________ 2nd by __________

to ___________________________________

COMMUNITY SERVICES DEPARTMENT

3) Communication of Motion by the Community Services Commission to Instruct the City Manager and the City Attorney to Review and Report on Issues Related to Gender Equity
It is recommended that the City Council review the motion from the Community Services Commission in the staff report regarding gender equity and refer the motion back to the Community Services Commission to recommend and approve the existing gender equity plan.
G-3 and Attach.doc

Motion by __________ 2nd by __________

to ___________________________________

4) Motion by the Community Services Commission to Authorize a Lighting Extension Request at Cameron Field
The Community Services Commission recommends that the City Council authorize the extension of Cameron field lighting from 9:00 p.m. to 9:30 p.m., Tuesday, January 2, 2007 through Tuesday, February 6, 2007 for the West Covina Girls Softball Team until a Park Master Plan amendment process can be initiated to consider extending the use of lights on a permanent basis.
G-4.doc

Motion by __________ 2nd by __________

approve _____ disapprove _____ hold over ______

H) MAYOR'S/COUNCILMEMBERS REPORTS

1) Councilmember Herfert
Request from Councilmember Herfert on History of the Possible Development of the Lower Plateau at Shadow Oak Park
It is recommended that the City Council receive and file this informational report.
H-1.doc

Attachments are available for review in the City Clerk's Office.

Motion by __________ 2nd by __________

to receive and file.

Conference and Meeting Report
(In accordance with AB 1234, Councilmembers shall make a brief report or file a written report on any meeting/event/conference attended at City expense.)

I) COUNCIL REQUEST FOR REPORTS, STUDIES OR INVESTIGATIONS
(Per City of West Covina Standing Rules 4.f - Requests by Councilmembers for reports, studies, or investigations that are not readily available must be placed on the City Council agenda as items of business and must be approved by a majority of the City Council.)

J) COUNCILMEMBER COMMENTS

ADJOURNMENT

Motion by ______ 2nd by ______

to adjourn the meeting at _____ pm.

TENTATIVE CITY COUNCIL MEETINGS

Tuesday 12/19/06 7:00 pm Regular Meeting


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