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SPECIAL MEETING
OF THE
WEST COVINA CITY COUNCIL

Date: Tuesday, December 19, 2006
Time: 5:45 p.m.
Place: City Manager's Conf. Room

AGENDA

Agenda material is available for review at the City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey Avenue, West Covina and at www.westcovina.org The City complies with the Americans with Disabilities Act (ADA). If you will need special assistance at Council meetings, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 to 5 Monday through Friday. Do call at least one day prior to the meeting date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council meetings, please request no less than four working days prior to the meeting.

ROLL CALL

Mayor Herfert, Mayor Pro Tem Touhey
Councilmembers Hernandez, Lane, Sanderson

I PUBLIC COMMENT ON ITEMS ON THE AGENDA

II CLOSED SESSION

CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code § 54957.6
City Negotiators: Fields, Bachman
Employee Organizations:
  • Confidential Employees
  • General Employees
  • Maintenance & Crafts Employees
  • Mid-Management Employees
  • Non-Sworn Safety Support Employees

CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to Government Code § 54956.8
Property: Approximately 2.6 acre area of the southeast corner of West Covina Parkway and West Garvey Avenue South of the Civic Center Property
Agency Negotiators: Pasmant, Alvarez-Glasman, Chung, Lee
Negotiating Parties: Dynamic Business Holdings Inc.
Under Negotiation: Both Price and Terms

Property: Approximately 14,418 square feet of the southwest quadrant of Sunset Avenue adjacent to the I-10 freeway
Agency Negotiators: Pasmant, Alvarez-Glasman, Chung, Lee
Negotiating Parties: Main & Main, Inc.
Under Negotiation: Both Price and Terms

CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Pursuant to Government Code § 54956.9 (a)
City of West Covina vs. Valencia Heights Water Company

ADJOURNMENT

Motion by ______ 2nd by ______

to adjourn the meeting at _____ pm.


REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL

Date: Tuesday, December 19, 2006
Time: 7:00 p.m.
Place: Council Chambers

AGENDA

Agenda material is available for review at the City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey Avenue, West Covina and at www.westcovina.org The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at Council meetings, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 to 5 Monday through Friday. Do call at least one day prior to the meeting date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council meetings, please request no less than four working days prior to the meeting.

INVOCATION

Reverend Alexandra Conrads
St. Martha's Episcopal Church

PLEDGE OF ALLEGIANCE

Mayor Touhey

ROLL CALL

Mayor Touhey, Mayor Pro Tem Lane
Councilmembers Hernandez, Sanderson, Herfert

REPORTING OUT FROM CLOSED SESSION

CHANGES TO THE AGENDA

PRESENTATIONS
  • Blue Star Video

  • Tile presentation to Elected Legislative Official
    Assemblyman Ed Hernandez, 57th Assembly District

  • Resolution of Commendation
    Vanessa Carter

ANNOUNCEMENTS

ADDRESSING THE CITY COUNCIL/COMMUNITY DEVELOPMENT COMMISSION
(Per Ordinance No. 2150)
Any person wishing to address the City Council/Community Development Commission on any matter listed on the agenda or on any other matter within their jurisdiction should complete a speaker card that is provided at the entrance to the Council Chambers and submit the card to the City Clerk/Secretary. Each person will be allowed five (5) minutes to address the Governing Bodies under Oral Communications. Any testimony or comments regarding a matter set for a Public Hearing will be heard during the hearing.

A) ORAL COMMUNICATIONS - Five (5) minutes
(This is the time set aside to address the City Council/Community Development Commission. Please step forward to the podium and state your name and city of residence for the record when recognized by the Mayor.)

B) UPDATES/REPORTS FROM CONSULTANTS

No reports for this meeting.

C) ITEMS CARRIED OVER FROM PREVIOUS COUNCIL MEETINGS

1) City/School Liaison Committee - Opening Up School Tracks and Fields to the Public
It is recommended that the City Council provide staff with direction on this matter.
C-1.doc

Motion by _________ 2nd by _________

to _________________________________

D) CONSENT CALENDAR

1) City Council Meeting Minutes (receive & file)

No reports for this meeting.

2) Commission Summary of Actions (receive & file)

a) Community Services 10/10/06
b) Senior Citizens 10/12/06
c) Planning Commission 12/12/06
D-2a.doc
D-2b.doc
D-2c.doc

3) Approval of Final Map

Approval of Final Map for Tract No. 51600
Location: 2750 - 2808 East Cortez Street
Subdivider: Michael Fuerst
It is recommended that the City Council adopt the following resolution:
D-3.doc
D-3 Reso.doc

RESOLUTION NO. _______ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING FINAL MAP OF TRACT NO. 51600 AND DIRECTING THE RECORDATION THEREOF (MICHAEL FUERST)

4) Miscellaneous - Communications Department

a) Proposed Lease Agreement with T-Mobile USA, Inc.
It is recommended that the City Council approve the proposed Lease Agreement authorizing T-Mobile USA, Inc. (formerly Cingular Wireless) to lease space to build a wireless telecommunications facility in Cortez Park and authorize the Mayor to execute the Lease Agreement.
D-4a.doc

Miscellaneous - Community Services Department

b) Authorization for Staff to Proceed with a Trailer Purchase for the Galster Park Nature Center (Project No. PP-07205)
It is recommended that the City Council:
D-4b.doc
  1. Authorize staff to proceed with the procurement of a trailer, which will be utilized as a nature center at Galster Park.

  2. Appropriate $39,500 from the General Fund reserve to account 110.82.8734.7700.

Miscellaneous - Finance Department

c) Comprehensive Annual Financial Report for the Year Ended June 30, 2006
It is recommended that the City Council receive and file the City's Comprehensive Annual Financial Report for the fiscal year ended June 30, 2006.
D-4c.doc

Miscellaneous - Human Resources Department

d) State Minimum Wage Adjustments
It is recommended that the City Council:
D-4d.doc
D-4d Reso.doc
D-4d AttachA.xls
D-4d AttachB.xls
  1. Approve wage adjustments for five positions to comply with the state minimum wage, and six additional positions to address compaction within each position series, and hiring and retention issues.

  2. Adopt the following Resolution:

    RESOLUTION NO. __________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, FIXING THE COMPENSATION OF CLASSIFICATIONS WITHIN THE LIMITED SERVICE CLASSIFICATIONS AND AMENDING RESOLUTION NUMBERS 2000-100, 2001-92, AND 2002-7

Miscellaneous - Human Resources Department
D-4e.doc
D-4e Attach5.doc

e) 1) Fiscal Year 2006-2009 Memorandums of Understanding (MOUs) for Miscellaneous Employees Confidential Maintenance and Crafts, Mid-Management Employees' Association, and the San Bernardino Public Employees' Association (SBPEA) General Employees', and

2) Approving Change in Job Title of Department Administrative Assistant (formerly Department Secretary) to Senior Administrative Assistant
It is recommended that the City Council:

1. Approve the proposed Memorandums of Understanding (MOU's) for the West Covina Confidential Employees' Association, Maintenance and Crafts Employees' Association, Mid-Management Employees' Association and the San Bernardino Public Employees' Association (SBPEA) General Employees' and adopt the proposed resolution:

RESOLUTION NO. _____________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING THE PROPOSED MEMORANDUMS OF UNDERSTANDING BETWEEN THE CITY AND THE WEST COVINA CONFIDENTIAL, MAINTENANCE AND CRAFTS, MID-MANAGEMENT EMPLOYEES' ASSOCIATION AND THE SAN BERNARDINO PUBLIC EMPLOYEES' ASSOCIATION (SBPEA) GENERAL EMPLOYEES', FIXING COMPENSATION AND BENEFITS FOR CLASSES REPRESENTED BY THE AFOREMENTIONED ASSOCIATIONS

2. Approve the change in job title of the Confidential Employees classification of Department Administrative Assistant (formerly Department Secretary) to Senior Administrative Assistant.

RESOLUTION NO. ______________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING RESOLUTION NO. 2005-68, RELATING TO SALARY RANGES, AND TITLE CHANGES FOR VARIOUS CITY DEPARTMENTS APPROVING THE TITLE CHANGE OF DEPARTMENT ADMINISTRATIVE ASSISTANT TO SENIOR ADMINISTRATIVE ASSISTANT

Miscellaneous - Planning Department

f) Waiver of Fees for San Gabriel/Pomona Parents' Place Event at Cortez Park
Staff recommends that the City Council approve the request of the San Gabriel/Pomona Parents' Place Family Resource Center to waive all permit fees associated with their Information Fair and Festival planned for April 29, 2007 at Cortez Park.
D-4f.doc

Miscellaneous - City Manager's Office

g) Solicitation of Federal Funding for City Projects
It is recommended that the City Council authorize City staff to submit the projects mentioned in this staff report to Congresswoman Hilda Solis for possible funding consideration.
D-4g.doc

Miscellaneous - Community Development Commission

h) Amendment to the Exclusive Negotiating Agreement with Dynamic Business Holdings, Inc. for the Development of a 2.6 Acre Portion of the Civic Center Property
It is recommended that the City Council approve an Amendment to the Exclusive Negotiating Agreement with Dynamic Business Holdings, Inc. and extending the term of the agreement for a period of one hundred fifty days to allow Dynamic Business Holdings, Inc. time to resolve various project development issues in order to prepare a Lease and Development Agreement for City Council consideration.
D-4h.doc

ACTION ON CONSENT CALENDAR ITEMS NUMBER D-1 through D-4h:

Motion by __________ 2nd by __________
to waive further reading of the resolutions, read by title only and adopt:

and approve all items except: ________

ROLL CALL: Herfert, Hernandez, Sanderson, Lane, Touhey

END OF CONSENT CALENDAR

E) PUBLIC HEARINGS

Public Hearing
Athens Services Waste Collection Proposed Contract Amendments on Service Rate Increase, Waste Diversion Guarantee, Annual Clean-Up Campaign and Administrative Approval Process for Service Rate Increase Requests
E-1 Attachs.pdf
  1. Verification of notification
  2. Open hearing
  3. Staff presentation
  4. Written Protests or Objections
  5. Public testimony
  6. Close hearing
  7. Council discussion
  8. Recommendation:

1. It is recommended that the City Council authorize staff to execute the following Amendment #6 to the Athens Services Waste Collection Contract:
  1. Revise the Schedule of Rates to include a 4.67% Consumer Price Index (CPI) increase (Attachment A of the staff report),

  2. Deny 2.19 % Special Interim Fuel Rate Increase (policy question),

  3. Deny retroactive rate increase to July 1, 2006 (policy question),

  4. Revise the 50% citywide waste diversion guarantee definition which would reduce the percentage of waste diversion from 61% to no less than 50% (policy question),

  5. Establish Annual Clean-Up Saturday's requirements for manageable handling sizes (policy question),

  6. Authorize administrative approval of service rate increases, unless 1% greater written protest by property owners (policy question),

  7. Adjust the CPI period from May-April to March-February and rate review application submittal deadline to March 20 (policy question).

OR

2. Alternatively, after full consideration of the numerous policy decisions involved with these contract changes, City Council may wish to consider other combinations from the list of alternatives.


Motion by __________ 2nd by __________

to ___________________________________

2) Public Hearing
Woodside Village Master Plan Amendment No. 10
Deletion of "Mini-Storage" as a Permitted Use
(Quail Ridge Shopping Center)
E-2.doc
E-2 Attach1.doc
E-2 Attach2.doc
  1. Verification of publication
  2. Open hearing
  3. Staff presentation
  4. Public testimony
  5. Close hearing
  6. Council discussion
  7. Recommendation: Staff recommends that the City Council table this matter until further notice to allow time to further resolve with the owners of the Quail Ridge shopping center whether a "mini-storage" use may still be contemplated to complete the renovation of that center.

Motion by __________ 2nd by __________ to

approve _____ disapprove _____ hold over _____

3) Public Hearing
Appeal of Tree Removal Permit No. 06-08
Applicant/Appellant: Gary Preston
Location: 1007 S. Sunkist Avenue
E-3.doc
E-3 Attach1.doc
E-3 Attach3.doc
E-3 Attach5.doc
E-3 Attach6.doc
E-3 Attach8.doc

Attachment #2, #4 and #7 are available for review in the City Clerk's Office.
  1. Verification of mailing
  2. Open hearing
  3. Staff presentation
  4. Public testimony
  5. Close hearing
  6. Council discussion
  7. Recommendation: Staff recommends that the City Council uphold the decision of the Planning Commission and adopt the following resolution denying the removal of an existing oak tree in the rear yard of a single-family home:

RESOLUTION NO. _______ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, UPHOLDING THE DECISION OF THE PLANNING COMMISSION AND DENYING TREE REMOVAL PERMIT NO. 06-08

Motion by __________ 2nd by __________
to waive further reading of the resolution, read by title only and

adopt _____ disapprove _____ hold over _____

4) Public Hearing
Appeal of Administrative Use Permit No. 06-49
(Maximum Unit Size Exception)
Applicant: Gunnar and Connie von Kohler
Location: Vacant Lot Behind 501 N. Vincent Avenue
E-4.doc
E-4 Attach1.doc
E-4 Attach2.doc
E-4 Attach3.doc
E-4 Attach4.doc
E-4 Attach5.doc
E-4 Attach6.doc
  1. Verification of mailing
  2. Open hearing
  3. Staff presentation
  4. Public testimony
  5. Close hearing
  6. Council discussion
  7. Recommendation: Staff recommends that the City Council uphold the decision of the Planning Commission and adopt the following resolution:

RESOLUTION NO. _______ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, UPHOLDING THE DECISION OF THE PLANNING COMMISSION AND DENYING ADMINISTRATIVE USE PERMIT NO. 06-49

Motion by __________ 2nd by __________
to waive further reading of the resolution, read by title only and

adopt _____ disapprove _____ hold over _____

F) COMMUNITY DEVELOPMENT COMMISSION

Recess the City Council meeting at __________ pm to convene the CDC.
Reconvene the City Council meeting at __________ pm.
CDC Agenda

G) DEPARTMENTAL MATTERS

No reports.

H) MAYOR'S/COUNCILMEMBERS REPORTS

1) Councilmember Herfert
Request from Councilmember Herfert Concerning Possible Park Ranger Program
It is recommended that the City Council take any of the following actions:
H-1.doc
  1. Direct staff to further explore one of the identified options (implementation of a West Covina Park Ranger program, hiring private security guards, or hiring four additional Police Officers to form a Park Patrol Team), or

  2. Receive and file this report.

Motion by __________ 2nd by __________

to ___________________________________

Conference and Meeting Report
(In accordance with AB 1234, Councilmembers shall make a brief report or file a written report on any meeting/event/conference attended at City expense.)

I) COUNCIL REQUEST FOR REPORTS, STUDIES OR INVESTIGATIONS
(Per City of West Covina Standing Rules 4.f - Requests by Councilmembers for reports, studies, or investigations that are not readily available must be placed on the City Council agenda as items of business and must be approved by a majority of the City Council.)

J) COUNCILMEMBER COMMENTS

ADJOURNMENT

Motion by ______ 2nd by ______

to adjourn the meeting at _____ pm.

TENTATIVE CITY COUNCIL MEETINGS

Tuesday 1/2/07 7:00 pm Regular Meeting
Tuesday 1/16/07 7:00 pm Regular Meeting


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