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SPECIAL MEETING
OF THE
WEST COVINA CITY COUNCIL

Date: Tuesday, February 6, 2007
Time: 5:45 p.m.
Place: City Manager's Conf. Room

AGENDA

Agenda material is available for review at the City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey Avenue, West Covina and at www.westcovina.org The City complies with the Americans with Disabilities Act (ADA). If you will need special assistance at Council meetings, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 to 5 Monday through Friday. Do call at least one day prior to the meeting date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council meetings, please request no less than four working days prior to the meeting.

ROLL CALL

Mayor Touhey, Mayor Pro Tem Lane
Councilmembers Herfert, Hernandez, Sanderson

I PUBLIC COMMENT ON ITEMS ON THE AGENDA

II CLOSED SESSION

CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Pursuant to Government Code § 54956.9(c)
One case

CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Pursuant to Government Code § 54956.9 (a)
  • Patricia Mary Aguirre, et at. vs. City of West Covina, et al.
  • Davis vs. City of West Covina

CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code § 54957.6
City Negotiators: Fields, Bachman
Miscellaneous Unrepresented Management Employee, including
  • Assistant City Clerk
  • Assistant City Manager
  • Communications Director
  • Community Development Commission Director
  • Community Services Director
  • Environmental Management Director
  • Finance Director
  • Fire Chief
  • Director of Human Resources
  • Planning Director
  • Police Chief
  • Public Works Director and City Engineer
  • Director of Risk Management

ADJOURNMENT

Motion by ______ 2nd by ______

to adjourn the meeting at _____ pm.


REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL

Date: Tuesday, February 6, 2007
Time: 7:00 p.m.
Place: Council Chambers

AGENDA

Agenda material is available for review at the City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey Avenue, West Covina and at www.westcovina.org The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at Council meetings, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 to 5 Monday through Friday. Do call at least one day prior to the meeting date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council meetings, please request no less than four working days prior to the meeting.

INVOCATION

Dr. Glen A. Thorp, Pastor
Community Presbyterian Church of West Covina

PLEDGE OF ALLEGIANCE

Councilmember Hernandez

ROLL CALL

Mayor Touhey, Mayor Pro Tem Lane
Councilmembers Herfert, Hernandez, Sanderson

REPORTING OUT FROM CLOSED SESSION

CHANGES TO THE AGENDA

PRESENTATIONS
  • Blue Star Video

  • Mt. San Antonio College
    PowerPoint presentation on Bond Measures

  • Distinguished Site Award for Senior Meals Program

ANNOUNCEMENTS

City Manager Andrew Pasmant

ADDRESSING THE CITY COUNCIL/COMMUNITY DEVELOPMENT COMMISSION
(Per Ordinance No. 2150)
Any person wishing to address the City Council/Community Development Commission on any matter listed on the agenda or on any other matter within their jurisdiction should complete a speaker card that is provided at the entrance to the Council Chambers and submit the card to the City Clerk/Secretary. Each person will be allowed five (5) minutes to address the Governing Bodies under Oral Communications. Any testimony or comments regarding a matter set for a Public Hearing will be heard during the hearing.

A) ORAL COMMUNICATIONS - Five (5) minutes
(This is the time set aside to address the City Council/Community Development Commission. Please step forward to the podium and state your name and city of residence for the record when recognized by the Mayor.)

B) UPDATES/REPORTS FROM CONSULTANTS

No reports for this meeting.

C) ITEMS CARRIED OVER FROM PREVIOUS COUNCIL MEETINGS

1) Departmental Matters - City Manager's Office
Investigative Report of Alleged Hostile Work Environment
It is recommended that the City Council take any action they deem appropriate.
C-1.doc

Motion by _________ 2nd by _________

to _________________________________

2) Councilmember's Reports - Councilmember Herfert
Park and Commercial Crime Team
It is recommended that the City Council:
C-2.doc
  1. Approve the formation of a Park and Commercial Team, authorizing four new sworn Police positions (3 Officers and 1 Corporal) for three years.

  2. Authorize a three-year budget appropriation, initially $120,000 for the remainder of this fiscal year, from the General Fund Reserves to 110.31.3120.5XXX.

Motion by _________ 2nd by _________ to

approve ____ disapprove ____ hold over ____

3) Mayor's Report
Annual Appointment of City Council Representatives to Other Agencies
It is recommended that the Mayor make appointments to the various organizations described in the staff report, subject to City Council confirmation.
C-3.doc
C-3 Attach 1.xls
C-3 Attach 2.doc

Motion by _________ 2nd by _________

to _________________________________

D) CONSENT CALENDAR

1) City Council Meeting Minutes (receive & file)

Special Meeting of November 7, 2006
smin 11-07-06.doc

Regular Meeting of November 7, 2006
min 11-07-06.doc

Special Meeting of November 21, 2006
smin 11-21-06.doc

Regular Meeting of November 21, 2006
min 11-21-06.doc

2) Commission Summary of Actions (receive & file)

a) Planning 01/23/07
D-2a sum.act.doc

3) Claims Against the City of West Covina

Government Tort Claim Denials
It is recommended that the following Government Tort Claims be denied and the claimants and/or their respective attorneys be so notified.
D-3.doc

David Chi vs. City of West Covina
Jack Lewis vs. City of West Covina
Richard Eric McCoy vs. City of West Covina
Luz H. Ruiz and Robert L. Ruiz vs. City of West Covina

4) Award of Bid

a) Selection of Consultants for the Fire Station Location Study/Facility Needs Assessment and Police Station Facility Needs Assessment
It is recommended that the City Council approve the following recommendations:
D-4a.doc
  1. Accept the proposal of RRM Design Group of San Juan Capistrano, California, in the amount not to exceed $30,000 for the preparation of a fire station location study/facility needs assessment and authorize the Fire Chief to execute an agreement with said firm for the work to be done.

  2. Accept the proposal of WMM Associates of Los Angeles, California, in the amount not to exceed $30,000 for the preparation of a police facility needs assessment and authorize the Chief of Police to execute an agreement with said firm for the work to be done.

Award of Bid

b) Award of Bid for Construction of Sidewalks at Various Locations (Project No. SP-07108)
It is recommended that the City Council accept the bid of Kalban Inc., in the amount of $76,018.80 as submitted at the bid opening on January 25, 2007, and authorize the Public Works Director/City Engineer and City Clerk to execute the contract.
D-4b.doc

D-4b Attachment 1 is available for review at City Clerk's Office.

c) Award of Bid for Construction of Median Landscape Improvement on North Azusa Avenue (Project No. SP-07102)
It is recommended that the City Council take the following actions:
D-4c.doc

D-4c Attachment 1 is available for review at City Clerk's Office.
  1. Transfer $100,190 from Azusa Avenue North - Design for Traffic Signal Improvements Project No. TP-05506 (Account No. 121.85.8547.7800) to Project No. SP-07102 (Account No. 121.81.8739.7200)

  2. Transfer $75,000 from Concrete Bus Pad Program Project No. SP-07103 (Account No. 121.81.8740.7200) to Project No. SP-07102 (Account No. 121.81.8739.7200)

  3. Transfer $100,000 from Construction of Equestrian Fence Project No. SP-07116 (Account No. 125.81.8778.7200) to Project No. SP-07102 (Account No. 125.81.8739.7200) if the Prop "C" funds are not available

  4. Transfer $600,000 from Azusa Avenue Median Landscaping Project No. SP-05101 (Account No. 215.81.8519.7200) to Project No. SP-07102 (Account No. 215.81.8739.7200)

  5. Appropriate $100,000 Proposition "C" Funds to Project No. SP-07102 (Account No. 122.81.8739.7200)

  6. Accept the bid of Mega Way Enterprises in the amount of $729,516.35 as submitted at the bid opening on January 24, 2007, and authorize the Public Works Director/City Engineer and City Clerk to execute an agreement with Mega Way Enterprises of Pomona, California, for the work to be done.

5) City Treasurer's Report (receive & file)

Report for the Month of December 2006
D-5.doc
D-5 City Treas Rpt.xls
D-5 City Detail Rpt.xls
D-5 City Bond Detail Rpt.xls
CDC Rpt.doc
CDC Treas Rpt.xls
CDC Bond Detail Rpt.xls

Miscellaneous - City Manager's Office

a) Participation in the 2008 Tournament of Roses Parade and Approval of Rose Float Foundation to Serve Alcohol at Wine Tasting Event to be held at Heritage Park
It is recommended that the City Council:
D-6a.doc
  1. Approve the payment of $3,700 to the Tournament of Roses from the Business Improvement Tax Account for the entry into the 2008 Tournament of Roses Parade;

  2. Approve the West Covina Rose Float Foundation's request to serve alcohol at their Wine Tasting Event scheduled at Heritage Park on June 23, 2007; and

  3. Reaffirm the naming of the 1912 Craftsman house at Heritage Park as the Taylor House.

Miscellaneous - Environmental Management

b) BKK Landfill Site Quarterly Status Report
It is recommended that the City Council receive and file this report.
D-6b.doc

D-6b Attachment A is available for review at City Clerk's Office.

Miscellaneous - Public Works Department

c) Approval to Extend Contract to Provide Temporary Building Inspection Services
It is recommended that the City Council authorize the Public Works Director/City Engineer and City Clerk to extend the agreement with AAE, Inc., to provide the Building Division with the services of one full-time Building Inspector as a temporary replacement for a resigned City Building Inspector, in the amount of $5,425.
D-6c.doc

d) Request for Reallocation of Property Taxes
County Sanitation District No. 22 (Annexation No. 393)
Location: Northwest Quadrant of Grand Avenue and Cortez Street
It is recommended that the City Council adopt the following resolution:
D-6d.doc
D-6d Reso.doc

RESOLUTION NO. __________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING THE JOINT RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES, THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT NO. 22 OF THE COUNTY OF LOS ANGELES, AND THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING AND ACCEPTING NEGOTIATED EXCHANGE OF PROPERTY TAX REVENUES RESULTING FROM AN ANNEXATION TO COUNTY SANITATION DISTRICT NO. 22, BEING ANNEXATION NO. 393

7) Conference and Meeting Reports
(In accordance with AB 1234, Councilmembers shall make a brief report or file a written report on any meeting/event/conference attended at City expense.)

Conference and Meeting Report
It is recommended that the City Council receive and file this report.
D-7.doc

ACTION ON CONSENT CALENDAR ITEMS NUMBER D-1 through D-7:

Motion by __________ 2nd by __________
to waive further reading of the resolution, read by title only and adopt:

and approve all items except: ________

ROLL CALL: Herfert, Hernandez, Sanderson, Lane, Touhey

END OF CONSENT CALENDAR

E) PUBLIC HEARINGS

1) Public Hearing
Cameron Park Master Plan Amendment No. 4
Extension of Evening Use of Ballfield Lighting
Applicant: City of West Covina
Location: Cameron Park, 1305 East Cameron Avenue
The request is to consider possible extension of the evening use of the sports field lighting at Cameron Park from 9:00 p.m. to 9:30 p.m.
E-1.doc
E-1 Attach 1.doc
E-1 Attach 2.doc
E-1 Attach 3.doc
E-1 Attach 4.doc

E-1 Attachments 5, 6, 7, 8 and 9 are available for review at City Clerk's Office.
  1. Verification of notification
  2. Open hearing
  3. Staff presentation
  4. Public testimony
  5. Close hearing
  6. Council discussion
  7. Recommendation: Staff recommends that the City Council adopt the following resolution:

RESOLUTION NO. ______ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING CAMERON PARK MASTER PLAN AMENDMENT NO. 4

Motion by _________ 2nd by ____________
to waive further reading of the resolution, read by title only and

adopt ____ disapprove ____ hold over ____

2) Public Hearing
Development of a Draft FY 2007-2008 Community Development Block Grant (CDBG) Action Plan
E-2.doc
E-2 Attach1.doc
  1. Verification of publication
  2. Open hearing
  3. Staff presentation
  4. Public testimony
  5. Close hearing
  6. Council discussion
  7. Recommendation: It is recommended that the City Council receive input from the public and direct staff to develop a draft FY 2007-2008 CDBG Action Plan, which incorporates the recommendations of the Community Services and Senior Citizens Commission as detailed in the attachment to the staff report.

Motion by __________ 2nd by __________

to __________________________________

F) COMMUNITY DEVELOPMENT COMMISSION

Recess the City Council meeting at __________ pm to convene the CDC.
Reconvene the City Council meeting at __________ pm.
CDC Agenda

G) DEPARTMENTAL MATTERS

COMMUNITY SERVICES

1) Gender Equity Policies and Procedures; Gender Equity Data Collection Plan; and Gender Equity Grievance Procedures for Resolving Youth Athletic Complaints Alleging Discrimination on the Basis of Sex
Staff recommends that the City Council accept the recommendation of the Community Services Commission to:
G-1.doc
G-1 Attach 1.doc
G-1 Attach 2.doc
G-1 Attach 3.doc
G-1 Attach 4.doc
  1. Approve the Gender Equity Policies and Procedures for immediate implementation.

  2. Approve the Gender Equity Data Collection Plan.

  3. Approve the Gender Equity Grievance Procedures as it relates to youth athletics in the City of West Covina.

Motion by _________ 2nd by ____________ to

approve ____ disapprove ____ hold over ____

2) 2006-07 Fiscal Year Mid-Year Budget Update
It is recommended that the City Council:
G-2.doc
  1. Receive and file the budget update report.

  2. Approve the additional appropriations and transfer of appropriations as listed in "Section 2. Additional Appropriation/Transfer Requests" of the staff report.

  3. Approve the staffing changes as listed in "Section 3. Staffing Requests" of the staff report.

H) MAYOR'S/COUNCILMEMBERS REPORTS

Conference and Meeting Report
(In accordance with AB 1234, Councilmembers shall make a brief report or file a written report on any meeting/event/conference attended at City expense.)

I) COUNCIL REQUEST FOR REPORTS, STUDIES OR INVESTIGATIONS
(Per City of West Covina Standing Rules 4.f - Requests by Councilmembers for reports, studies, or investigations that are not readily available must be placed on the City Council agenda as items of business and must be approved by a majority of the City Council.)

1) Mayor Touhey
Request from Mayor Michael Touhey Requesting the City Council Consider Providing a Signing Bonus for Lateral Police Officers
It is recommended that the City Council direct staff accordingly.
I-1.doc

Motion by __________ 2nd by __________

to __________________________________

2) Mayor Touhey
Request from Mayor Michael Touhey Requesting the City Council Consider Using City Housing Set-Aside Funds to Pay for Police Officers
It is recommended that the City Council direct staff accordingly.
I-2.doc

Motion by __________ 2nd by __________

to __________________________________

3) Councilmember Hernandez
Volunteer Graffiti Removal
It is recommended that the City Council direct staff accordingly or accept and file this report.
I-3.doc

Motion by __________ 2nd by __________

to __________________________________

4) Councilmember Roger Hernandez
Request from Councilmember Roger Hernandez Requesting the City Council provide Full Funding for the Improvements of the Lower Plateau of Shadow Oak Park
It is recommended that the City Council direct staff accordingly.
I-4.doc

Motion by __________ 2nd by __________

to __________________________________

5) Councilmember Hernandez
Request from Councilmember Roger Hernandez Requesting the City Council Consider Providing Compensation for Public Safety Personnel at the Top Quartile of the Labor Market Cities
It is recommended that the City Council direct staff accordingly.
I-5.doc

Motion by __________ 2nd by __________

to __________________________________

J) COUNCILMEMBER COMMENTS

ADJOURNMENT

TENTATIVE CITY COUNCIL MEETINGS

Tuesday 2/20/07 7:00 pm Regular Meeting
Tuesday 3/6/07 7:00 pm Regular Meeting
Tuesday 3/20/07 7:00 pm Regular Meeting


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