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SPECIAL MEETING
OF THE
WEST COVINA CITY COUNCIL

Date: Tuesday, May 1, 2007
Time: 5:45 p.m.
Place: City Manager's Conf. Room

AGENDA

Agenda material is available for review at the City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey Avenue, West Covina and at www.westcovina.org The City complies with the Americans with Disabilities Act (ADA). If you will need special assistance at Council meetings, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 to 5 Monday through Friday. Do call at least one day prior to the meeting date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council meetings, please request no less than four working days prior to the meeting.

ROLL CALL

Mayor Touhey, Mayor Pro Tem Lane
Councilmembers Herfert, Hernandez, Sanderson

I PUBLIC COMMENT ON ITEMS ON THE AGENDA

II CLOSED SESSION

CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code § 54957.6
City Negotiators: Pasmant
Miscellaneous Unrepresented Management Employee, including
  • Assistant City Clerk
  • Assistant City Manager
  • Communications Director
  • Community Development Commission Director
  • Community Services Director
  • Environmental Management Director
  • Finance Director
  • Fire Chief
  • Director of Human Resources
  • Planning Director
  • Police Chief
  • Public Works Director and City Engineer
  • Director of Risk Management

CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code § 54957.6
-City Manager

CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Pursuant to Government Code § 54956.9(b)(3)(E)
One Case

ADJOURNMENT

Motion by ______ 2nd by ______

to adjourn the meeting at _____ pm.


REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL

Date: Tuesday, May 1, 2007
Time: 7:00 p.m.
Place: Council Chambers

AGENDA

Agenda material is available for review at the City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey Avenue, West Covina and at www.westcovina.org The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at Council meetings, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 to 5 Monday through Friday. Do call at least one day prior to the meeting date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council meetings, please request no less than four working days prior to the meeting.

INVOCATION

PLEDGE OF ALLEGIANCE

Councilmember Sanderson

ROLL CALL

Mayor Touhey, Mayor Pro Tem Lane
Councilmembers Herfert, Hernandez, Sanderson

REPORTING OUT FROM CLOSED SESSION

CHANGES TO THE AGENDA

PRESENTATIONS
  • Blue Star Video

  • Certificate of Recognition
    Nogales High School Cheerleaders

  • Certificate of Recognition
    Esteban Torres

  • Introduction - Senior Center Supervisor
    Travis Iseri

PROCLAMATIONS
  • West Covina Beautiful Month - May 2007
    Recognition of Poster Contest Winners

  • Armenian Remembrance Day

ADDRESSING THE CITY COUNCIL/COMMUNITY DEVELOPMENT COMMISSION
(Per Ordinance No. 2150)
Any person wishing to address the City Council/Community Development Commission on any matter listed on the agenda or on any other matter within their jurisdiction should complete a speaker card that is provided at the entrance to the Council Chambers and submit the card to the City Clerk/Secretary. Each person will be allowed five (5) minutes to address the Governing Bodies under Oral Communications. Any testimony or comments regarding a matter set for a Public Hearing will be heard during the hearing.

A) ORAL COMMUNICATIONS - Five (5) minutes
(This is the time set aside to address the City Council/Community Development Commission. Please step forward to the podium and state your name and city of residence for the record when recognized by the Mayor.)

B) UPDATES/REPORTS FROM CONSULTANTS

No reports for this meeting.

C) ITEMS CARRIED OVER FROM PREVIOUS COUNCIL MEETINGS

Councilmembers' Requests for Reports, Studies, or Investigations

1) Mayor Michael Touhey
Request from Mayor Michael Touhey Seeking the City Council's Consensus to Instruct City Staff to Prepare a Request for Proposals for the Development of a Health & Wellness Facility at the Senior Center
It is recommended that the City Council direct staff accordingly.
C-1.doc

Motion by ___________ 2nd by ___________

to _____________________________________

Mayor/Councilmembers' Reports

2) Mayor Michael Touhey
Information Report on the Legality of a Program Requiring Serious Sex Offenders to Wear Global Positioning System (GPS) Monitoring Devices
It is recommended that the City Council give staff feedback and direction on how they wish to proceed.
C-2.doc

Motion by ___________ 2nd by ___________

to _____________________________________

D) CONSENT CALENDAR

1) City Council Meeting Minutes (receive & file)

Special Meeting of February 6, 2007
smin 02-06-07.doc

Regular Meeting of February 6, 2007
min 02-06-07.doc

2) Commission Summary of Actions (receive & file)

a) Human Resources 03/14/07
D-2a.doc

b) Community Services 04/24/07
D-2b.doc

3) Award of Bid

a) Purchase of Two Dump Body Trucks
It is recommended that the City Council authorize the purchase of two dump body trucks from the lowest responsible bidder, Raceway Ford of Riverside, California, for a total cost of $72,428.60, including sales tax and options.
D-3a.doc
D-3a Attach1.xls

b) Award of Bid for Cortez Park Walking Trail Construction (Project No. PP-07211)
It is recommended that the City Council accept the bid of Addscape, Inc. in the amount of $120,000 as submitted at the bid opening on March 28, 2007, and authorize the Public Works Director/City Engineer and City Clerk to execute the contract.
D-3b.doc

c) Award of Bid for Senior Center Renovation (Project No. BP-07315)
It is recommended that the City Council take the following actions:
D-3c.doc
  1. Accept the bid of All American Painting in the amount of $104,445 as submitted at the bid opening on March 28, 2007, and authorize the Public Works Director/City Engineer and City Clerk to execute the contract.

  2. Amend the project scope of work to include the installation of a new sliding door at the main building's primary entrance at an additional lump sum cost of $10,000.

d) Award of Bid Printing of Discover West Covina
It is recommended that the City Council approve a three-year contract with Sari Art & Printing, Inc. for the printing of "Discover West Covina."
D-3d.doc
D-3d Attach1.xls

4) Traffic Committee Minutes - Meeting of April 17, 2007 (accept & file)
D-4.doc


Attachment is available for review at the City Clerk's Office.

I. Request of Samuel Adams, West Covina Resident
That parking on the north side of Mardina Street from 1303 East Mardina Street to 131 North Mardina Street and on the south side from 1326 East Mardina Street to 1348 East Mardina Street be restricted to Permit only parking.

Traffic Committee Recommendation:
That parking on the north side of Mardina Street from 1303 East Mardina Street to 131 North Mardina Street and on the south side from 1326 East Mardina Street to 1348 East Mardina Street be restricted to Permit only parking.

5) City Treasurer's Report (receive & file)

Report for the Month of March 2007.
D-5 Treas.doc
D-5 City Account.xls
D-5 City Detail.xls
D-5 City Bond Detail.xls
CDC Treas.doc
CDC Account.xls
CDC Bond Detail.xls


6) Miscellaneous - Environmental Management

a) BKK Landfill Site Quarterly Status Report
It is recommended that the City Council receive and file this report.
D-6a.doc

6) Miscellaneous - Finance Department

b) Authorization to Appropriate Restricted Donations
It is recommended that the City Council authorize the Finance Director to make future appropriations and related budget entries for restricted donations in the appropriate amounts as they arise.
D-6b.doc

c) 2006-2007 Fiscal Year 3rd Quarter Budget Update
It is recommended that the City Council:
D-6c.doc

Attachments are available for review at the City Clerk's Office.
  1. Receive and file the budget update report.

  2. Appropriate $10,000 for the construction of an office and related furniture in the Community Services Department.

Miscellaneous - Human Resources

d) Petition for Formal Recognition - Fire Management Association
It is recommended that the City Council approve the Petition for Recognition of the Fire Management Association.
D-6d.doc

Miscellaneous - Planning Department

e) Ordinance for Adoption: Zone Change No. 06-04 from "R-A" to "MF-20"
Adoption of Revised Resolution: Variance No. 06-21
Location: 850-856 S. Sunset Avenue
It is recommended that the City Council adopt the following ordinance:
D-6e.doc
D-6e Attach 1.doc
D-6e Attach 2.doc

ORDINANCE NO. ________ - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA APPROVING ZONE CHANGE NO. 06-04

It is further recommended that the City Council adopt the following revised resolution:

RESOLUTION NO. ________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, RESCINDING CITY COUNCIL RESOLUTION NO. 2007-26, OVERTURNING THE DECISION OF THE PLANNING COMMISSION AND APPROVING VARIANCE NO. 06-21

6) Miscellaneous - Public Works Department

f) Citywide Lighting and Maintenance District Preliminary Approval of the Engineer's Report
It is recommended that the City Council adopt the following resolution:

RESOLUTION NO. _______ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, PRELIMINARILY APPROVING THE CERTIFIED ENGINEER'S REPORT AND DECLARING ITS INTENTION TO HOLD A PUBLIC HEARING ON JUNE 5, 2007 TO APPROVE CITYWIDE ASSESSMENTS COMMENCING IN FISCAL YEAR 2007-2008 TO FUND THE OPERATION AND MAINTENANCE OF STREET LIGHTS AND STREET TREES WITHIN THE DISTRICT
D-6f.doc
D-6f Reso.doc

g) Citywide Street Sweeping - Contract Extension
It is recommended that the City Council authorize staff to approve a five-year contract extension to Nationwide Environmental Services (NES) of Norwalk with an option to renew annually during an additional five-year period including monthly fuel adjustments and annual tipping fee and CPI adjustments.
D-6g.doc

h) Month-to-Month Contract Extension for Maintenance of Heating, Ventilation, and Air Conditioning (HVAC) Equipment for 21 City-Owned Buildings
D-6h.doc

It is recommended that the City Council approve a month-to-month extension to the current contract with Allison Mechanical, Inc. including a fifteen percent increase to the current contract amount for the maintenance and repair of the HVAC systems in City-owned buildings, and authorize the Public Works Director/City Engineer and City Clerk to execute the contract.

Miscellaneous - Police Department

i) Supplemental Law Enforcement Services Fund (SLESF) Grant
It is recommended that the City Council:
D-6i.doc

1. Accept the Supplemental Law Enforcement Services Fund (SLESF) grant, and appropriate the $218,887 grant as follows, from the Fund balance of Fund 155:
  • $133,372 into 155.31.3110.7160 (for police equipment items)
  • $85,515 into 155.31.3110.7170 (for police vehicles)

2. Approve an award of purchase to Burch Ford of La Habra, the lowest responsive bidder, for two (2) Ford Expeditions for a total cost of $51,752, including sales tax and premiere extended warranty.

3. Waive the bid process and authorize the purchase of two used vehicles for detective bureau and undercover work from Reynolds Buick of West Covina for $33,763 including sales tax.

j) Graffiti Reward Program
It is recommended that the City Council:
D-6j & Reso.doc

1. Adopt the following resolution implementing a graffiti reward program:

RESOLUTION NO. ________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AUTHORIZING A GRAFFITI REWARDS PROGRAM TO BE ESTABLISHED BY THE POLICE DEPARTMENT AND AUTHORIZING STAFF TO UNDERTAKE APPROPRIATE ACTIONS CONSISTENT THEREWITH

2. Appropriate approximately $2,000 from General Fund Reserves into 110.31.3110.6571.

k) Revised Business License Requirements
It is recommended that the City Council introduce the following Ordinance:
D-6k & Ordin.doc

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING MUNICIPAL CODE CHAPTER 14 RELATING TO LICENSES AND BUSINESS REGULATIONS

7) Approval of Final Map

Approval of Final Maps for Tract No. 62631
Location: 1838 East Workman Avenue
Subdivider: McIntyre Properties
It is recommended that the City Council adopt the following resolution:
D-7.doc
D-7 Reso.doc

Attachment is available for review at the City Clerk's Office.

RESOLUTION NO. ________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING FINAL MAP OF TRACT NO. 62631 AND DIRECTING THE RECORDATION THEREOF (MCINTYRE PROPERTIES)

ACTION ON CONSENT CALENDAR ITEMS NUMBER D-1 through D-7:

Motion by __________ 2nd by __________
to waive further reading of the resolutions/ordinances, and introduce/adopt,

and approve all items except: ________

ROLL CALL: Herfert, Hernandez, Sanderson, Lane, Touhey

END OF CONSENT CALENDAR

E) PUBLIC HEARINGS

1) Protest Hearing
Weed Abatement 2007 - Various City Locations
E-1.doc
  1. Affidavit of Mailing
  2. Open hearing
  3. Staff presentation
  4. Written Protests or Objections
  5. Public testimony
  6. Close hearing
  7. Council discussion
  8. Recommendation: It is recommended that the City Council order the abatement of weeds and rubbish on those properties described in Resolution No. 2007-17.

Motion by __________ 2nd by __________ to

approve ____ disapprove ____ hold over ____

2) Public Hearing
FY 2007-2008 Community Development Block Grant (CDBG) Program
Public Service Project Funding
E-2.doc
E-2 Attach A.xls
E-2 Attach B.doc
  1. Verification of publication and mailing
  2. Open hearing
  3. Staff presentation
  4. Public testimony
  5. Close hearing
  6. Council discussion
  7. Recommendation: Staff recommends that the City Council:

    1. Allocate $261,000 CDBG funds to the Public Service Projects in Attachment A of the staff report under staff recommendation Column X;

    2. Direct staff to allocate any additional CDBG program income funding received to the Domestic Violence Victim Advocate Program, not to exceed the program's FY 2007-2008 budget ($28,091);

    3. Direct staff to reduce funding allocations to all programs, on a percentage basis, if the actual amount of program income received through June 30, 2007 is less than the projected $504,159;

    4. Fund the Housing Rights Center $15,000 as an Administrative activity.

Motion by __________ 2nd by __________ to

approve ____ disapprove ____ hold over ____

3) Public Hearing
FY 2006-2007 Community Development Block Grant (CDBG) Action Plan
E-3.doc
E-3 Cover.ppt
E-3 Contents.doc
E-3 Attach1 Plan.doc
  1. Verification of publication and mailing
  2. Open hearing
  3. Staff presentation
  4. Public testimony
  5. Close hearing
  6. Council discussion
  7. Recommendation: It is recommended that the City Council approve the proposed FY 2007-2008 CDBG Action Plan.

Motion by __________ 2nd by __________ to

approve ____ disapprove ____ hold over ____

F) COMMUNITY DEVELOPMENT COMMISSION

Recess the City Council meeting at __________ pm to convene the CDC.
Reconvene the City Council meeting at __________ pm.
CDC Agenda

G) DEPARTMENTAL MATTERS

COMMUNITY SERVICES DEPARTMENT

1) Latin America Summer Fest 2007 Event
It is recommended that the City Council endorse and approve the use of City resources for the Latin America Summer Fest event on June 23, 2007, hosted by Team Chacon, On Air Enterprises, and Future America at the Lakes Entertainment Center.
G-1.doc

Motion by __________ 2nd by __________

approve ____ disapprove ____ hold over ____

CITY MANAGER'S OFFICE

2) Request for Qualifications (RFQ) for Special Legal Counsel Services
It is recommended that the City Council take the following actions:
G-2.doc
  1. Select a firm to serve as City Prosecutor for the City of West Covina and authorize the City Manager to execute a contract for professional services; and

  2. Maintain membership in the San Gabriel Valley Employment Relations Consortium to continue allowing City staff to make unlimited calls to specialized personnel/labor attorneys regarding all areas of Human Resources.

  3. Select a firm to serve as supplemental personnel/labor law counsel for the City of West Covina and authorize the City Manager to execute a contract for professional services; and

  4. Establish a pool of firms to be utilized by the City of West Covina in the areas of workers' compensation and general liability from the firms that timely submitted their proposals.

Motion by __________ 2nd by __________

approve ____ disapprove ____ hold over ____

H) MAYOR'S/COUNCILMEMBERS REPORTS

1) Mayor Herfert
Reconsideration of Councilmember Roger Hernandez' Use of City Council Office
It is recommended that the City Council direct staff accordingly.
H-1.doc
H-1 Attach1.doc
H-1 Attach 2.doc

Motion by __________ 2nd by __________

to __________________________________

2) Councilmember Steve Herfert
Councilmember Herfert Request to Discuss Memorandum Outlining Councilmember Hernandez' Inappropriate Use of City Staff
It is recommended that the City Council direct staff accordingly.
H-2.doc

Attachment is available for review at the City Clerk's Office.

Motion by __________ 2nd by __________

to __________________________________

3) Councilmember Roger Hernandez
Request from Councilmember Roger Hernandez Seeking the City Council's Consensus to Instruct City Staff to Prepare a Report to Reconsider the Graffiti Abatement Contract
It is recommended that the City Council direct staff accordingly.
H-3.doc
H-3 Attach.doc

Motion by __________ 2nd by __________

to __________________________________

4) Councilmember Roger Hernandez
Request from Councilmember Roger Hernandez Seeking the City Council's Consensus to Reconsider the Mayor Succession Order
It is recommended that the City Council direct staff accordingly.
H-3 Attach.doc
H-4 Attach.doc

Motion by __________ 2nd by __________

to __________________________________

5) Councilmember Roger Hernandez
Request from Councilmember Roger Hernandez Requesting City Staff to Provide an Update on Various City Projects
It is recommended that the City Council receive and file this informational report.
H-5.doc

Motion by __________ 2nd by __________

to __________________________________

AB 1234 Conference and Meeting Report
(In accordance with AB 1234, Councilmembers shall make a brief report or file a written report on any meeting/event/conference attended at City expense.)

I) COUNCILMEMBERS' REQUEST FOR REPORTS, STUDIES OR INVESTIGATIONS
(Per City of West Covina Standing Rules 4.f - Requests by Councilmembers for reports, studies, or investigations that are not readily available must be placed on the City Council agenda as items of business and must be approved by a majority of the City Council.)

1) Mayor Michael Touhey
Request from Mayor Michael Touhey Seeking the City Council's Consensus to Instruct City Staff to Prepare a Report to Develop a Blue Star Street Banner Program
It is recommended that the City Council direct staff accordingly.
I-1.doc

Motion by __________ 2nd by __________

to __________________________________

2) Mayor Michael Touhey
Request from Mayor Michael Touhey Seeking the City Council's Consensus to Instruct City Staff to Prepare a Report Requesting the City Council Surrender Their City Council Debit Cards
It is recommended that the City Council direct staff accordingly.
I-2.doc

Motion by __________ 2nd by __________

to __________________________________

3) Councilmember Shelley Sanderson
Request from Councilmember Shelley Sanderson Seeking the City Council's Consensus to Instruct City Staff to Prepare a Report to Develop Landscape Plan to Include Vegetation to Deter Graffiti
It is recommended that the City Council direct staff accordingly.
I-3.doc

Motion by __________ 2nd by __________

to __________________________________

J) COUNCILMEMBER COMMENTS

ADJOURNMENT

TENTATIVE CITY COUNCIL MEETINGS

Tuesday 5/15/07 7:00 pm Regular Meeting
Tuesday 6/5/07 7:00 pm Regular Meeting


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