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SPECIAL MEETING
OF THE
WEST COVINA CITY COUNCIL

Date: Tuesday, December 18, 2007
Time: 5:45 p.m.
Place: City Manager's Conf. Room

AGENDA

Agenda material is available for review at the City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey Avenue, West Covina and at www.westcovina.org The City complies with the Americans with Disabilities Act (ADA). If you will need special assistance at Council meetings, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 to 5 Monday through Friday. Do call at least one day prior to the meeting date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council meetings, please request no less than four working days prior to the meeting.

ROLL CALL

Mayor Lane, Mayor Pro Tem Hernandez
Councilmembers Herfert, Sanderson, Touhey

I PUBLIC COMMENT ON ITEMS ON THE AGENDA

II CLOSED SESSION

CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Pursuant to Government Code § 54957.6
City Negotiators: Fields, Bachman
Employee Organizations
  • W.C. Firefighters' Association, I.A.F.F., Local 3226
  • W.C. Police Officers' Association

LIABILITY CLAIMS
Pursuant to Government Code § 54956.9(b)(1) and (3)(C)
Claimants: Nicole Redd McIntosh and Candice McIntosh

THREAT TO PUBLIC SERVICES OR FACILITIES
Pursuant to Government Code § 54957(a)
Consultation with: City of West Covina Police Chief Wills

CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to Government Code § 54956.8
Property: Approximately 2.6 acre area of the southeast corner of West Covina Parkway and West Garvey Avenue South of the Civic Center Property
Agency Negotiators: Pasmant, Alvarez-Glasman, Chung, Lee
Negotiating Parties: Dynamic Business Holdings Inc.
Under Negotiation: Both Price and Terms of Sale

ADJOURNMENT

Motion by ______ 2nd by ______

to adjourn the meeting at _____ pm.


REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL

Date: Tuesday, December 18, 2007
Time: 7:00 p.m.
Place: Council Chambers

AGENDA

Agenda material is available for review at the City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey Avenue, West Covina and at www.westcovina.org The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at Council meetings, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 to 5 Monday through Friday. Do call at least one day prior to the meeting date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council meetings, please request no less than four working days prior to the meeting.

INVOCATION

Reverend Amy Arnold
Citrus Valley Hospice

PLEDGE OF ALLEGIANCE

Mayor Pro Tem Hernandez

ROLL CALL

Mayor Lane, Mayor Pro Tem Hernandez,
Councilmembers Herfert, Sanderson, Touhey

REPORTING OUT FROM CLOSED SESSION

CHANGES TO THE AGENDA

PRESENTATIONS
  • Blue Star Video

  • Certificates of Recognition
    Youth Council

ANNOUNCEMENTS

RULES OF DECORUM

The following are excerpts from the West Covina Municipal Code:

Sec. 2-48. Manner of addressing council; time limit; persons addressing may be sworn.
(a) Each person addressing the council shall step up to the rostrum, shall give his or her name and city of residence in an audible tone of voice for the record and unless further time is granted by the council, shall limit his or her address to five (5) minutes.

(b) The city council may establish a limit on the duration of oral communications.

(c) All remarks shall be addressed to the council as a body and not to any member thereof. No person, other than the council and the person having the floor, shall be permitted to enter into any discussion, either directly or through a member of the council, without the permission of the presiding officer. No question shall be asked of a councilmember except through the presiding officer.

(d) The presiding officer may require any person to be sworn as a witness before addressing the council on any subject. Any such person who, having taken an oath that he or she will testify truthfully, willfully and contrary to such oath states as true any material matter which he knows to be false may be held to answer criminally and subject to the penalty prescribed for perjury by the provisions of the Penal Code of the state.

Sec. 2-50. Decorum--Required.
(a) While the council is in session, the members must preserve order and decorum, and a member shall neither, by conversation or otherwise, delay or interrupt the proceedings or the peace of the council nor disturb any member while speaking or refuse to obey the orders of the council or its presiding officer, except as otherwise herein provided.

(b) Any person making personal, impertinent or slanderous remarks or who shall become boisterous while addressing the council shall be forthwith, by the presiding officer, barred from further audience before the council, unless permission to continue be granted by a majority vote of the council.

Sec. 2-52. Persons authorized to be within council area.
No person, except city officials, their representatives and members of the news media shall be permitted within the rail in front of the council chamber without the express consent of the council.

The following are excerpts from the Penal Code

148(a) (1) Every Person who willfully resists, delays, or obstructs any public officer, peace officer, or an emergency medical technician, as defined in Division 2.5 (commencing with Section 1797) of the Health and Safety code, in the discharge or attempt to discharge any duty of his or her office or employment, when no other punishment is prescribed, shall be punished by a fine not exceeding one thousand dollars ($1,000), or by imprisonment in a county jail not to exceed one year, or by both that fine and imprisonment.

403 Every person who, without authority of law, willfully disturbs or breaks up any assembly or meeting that is not unlawful in its character, other than an assembly or meeting referred to in Section 303 of the Penal Code or Section 18340 of the Elections Code, is guilty of a misdemeanor.

ADDRESSING THE CITY COUNCIL/COMMUNITY DEVELOPMENT COMMISSION
(Per Ordinance No. 2150)

Any person wishing to address the City Council/Community Development Commission on any matter listed on the agenda or on any other matter within their jurisdiction should complete a speaker card that is provided at the entrance to the Council Chambers and submit the card to the City Clerk/Secretary.

Please identify on the speaker card whether you are speaking on an agenda item or non-agenda. Requests to speak on agenda items will be heard prior to requests to speak on non-agenda items. All comments are limited to five (5) minutes per speaker.

Oral Communications shall be limited to thirty (30) minutes, unless speakers addressing agenda items have not concluded.

Any testimony or comments regarding a matter set for a Public Hearing will be heard during the hearing.

A) ORAL COMMUNICATIONS - Five (5) minutes per speaker
Please step forward to the podium and state your name and city of residence for the record when recognized by the Mayor.

B) UPDATES/REPORTS FROM CONSULTANTS

No reports for this meeting.

C) ITEMS CARRIED OVER FROM PREVIOUS COUNCIL MEETINGS

No reports for this meeting.

D) CONSENT CALENDAR

1) City Council Meeting Minutes (receive & file)

Special Meeting of July 5, 2007
Adjourned Regular Meeting of July 5, 2007
D-1 Minutes.doc

2) Commission Summary of Actions (receive & file)

a) Community Services 10/09/07
b) Senior Citizens 10/11/07
c) Planning Commission 11/13/07 & 12/11/07
D-2a.doc
D-2b.doc
D-2c 11-13-07.doc
D-2c 12-11-07.doc

3) Ordinance for Adoption
Zone Change No. 06-06
Applicant: Hector Sanchez
Location: 928 S. Glendora Avenue
This ordinance was introduced at the Council meeting of November 20, 2007. This ordinance will change the zoning on an 11,227 square foot site to accommodate a proposed used car dealership. The ordinance will become effective 30 days after adoption on January 17, 2008.
D-3 and Attach.doc

It is recommended that the City Council adopt the following ordinance:

ORDINANCE NO. __________ - ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING ZONE CHANGE NO. 06-06

4) Award of Bid

a) Award of Bid for Shadow Oak Park Expansion
Phase I Construction (Project No. PP-07210)
It is recommended that the City Council take the following actions:
D-4a.doc

Attachments are available for review at the City Clerk's Office.
  1. Accept the proposal of Green Giant Landscaping, Inc., of La Habra California, in the amount of $929,000 as submitted at the bid opening on November 5, 2007 for construction of the Shadow Oak Park Expansion Project Phase I, and authorize the Public Works Director/City Engineer and City Clerk to execute the contract.

  2. Authorize staff to directly negotiate required storm drain connection and utility service agreements with Los Angeles County, and with local utility companies, using available project funds of approximately $61,000.

  3. Appropriate an additional $143,000 from unappropriated CDBG funds (131), and authorize staff to build the Community Center ramp (Additional/Optional Item No. 1) during this current construction phase subject to approval by HUD.

  4. Appropriate $18,000 for monthly utilities and maintenance costs for the remainder of 2007-2008 to Account No. 110-41-4142.xxxx.

b) Award of Bid for the Construction of Concrete Bus Pads (Project No. SP-08104)
It is recommended that the City Council take the following actions:
D-4b.doc

Attachment is available for review at the City Clerk's Office.
  1. Authorize the transfer of $50,000 (Proposition "C" funds) from Project No. SP-06103 Account No. 122.81.8624.7200 to Account No. 122.81.8839.7200, and $25,000 (Proposition "A" funds) from Project No. SP-07103 Account No. 121.81.8740.7200 an d $50,000 from Project No. SP-05102 Account No. 121.81.8520.7200 to Project No. SP-08104 Account No. 121.81.8839.7200.

  2. Accept the lowest responsive bid of Gentry Brothers, Inc. of Irwindale, California, in the amount of $159,287.00 as submitted at the bid opening on December 6, 2007 and authorize the Public Works Director/City Engineer and City Clerk to execute an agreement for the work to be done.

c) Award of Purchase - Ford Ambulance
It is recommended that the City Council take the following actions:
D-4c.doc
D-4c Attach1.xls
  1. Approve an award of purchase for one (1) new Ford F450 Type-1 medium duty modular ambulance to Taylor Made Ambulance in Newport, Arkansas, for a total cost of $140,311.16 including sales tax and delivery.

  2. Appropriate the funds in the amount of $77,443 in Fiscal Year 2006-2007 carryover, and $62,868.16 from the General Fund Reserves (GFR) to fund the purchase.

5) Miscellaneous - Fire Department

a) Surplus Equipment - Crown Fire Engine
It is recommended that the City Council gift the West Covina Fire Explorer Post #465 with a surplus Crown fire engine.
D-5a.doc

b) Miscellaneous - Public Works

Uniform Public Construction Cost Accounting Act
It is recommended that the City Council adopt the following resolution:
D-5b.doc
D-5b Reso.doc

RESOLUTION NO. __________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING THE UNIFORM PUBLIC CONSTRUCTION COST ACCOUNTING PROCEDURES IN ACCORDANCE WITH SECTION 22000 TO SECTION 22045 OF THE PUBLIC CONTRACT CODE

c) Miscellaneous - City Manager's Office

Authorization to Apply for State of California Recreational Trail Grant for Shadow Oak Park
It is recommended that the City Council approve the following resolution authorizing the City of West Covina to submit an application to State of California's Recreational Trails Program for improvements to Shadow Oak Park:
D-5c.doc
D-5c Attach.doc

RESOLUTION NO. ______ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING FOR GRANT FUNDS FROM THE RECREATIONAL TRAILS PROGRAM FOR THE SHADOW OAK PARK LOWER PLATEAU PROJECT

6) Councilmember Reports

a) Councilmember Michael Touhey
Letter Supporting the Nisei World War II Veteran Stamp
It is recommended that the City Council support the creation of the Nisei World War II Stamp and direct staff to forward the letter to the United States Postmaster General John Potter.
D-6a.doc
D-6a Attach.doc

ACTION ON CONSENT CALENDAR ITEMS NUMBER D-1 through D-6a:

Motion by __________ second by __________
to waive further reading of the resolutions/ordinance and adopt,

and approve all items except: ________

ROLL CALL: Herfert, Hernandez, Sanderson, Lane, Touhey

END OF CONSENT CALENDAR

E) PUBLIC HEARINGS

No hearings for this meeting.

F) COMMUNITY DEVELOPMENT COMMISSION

Recess the City Council meeting at ______ p.m. to convene the CDC.
Reconvene the City Council meeting at ______ p.m.
CDC Agenda

G) DEPARTMENTAL MATTERS

No reports for this meeting.

H) MAYOR'S/COUNCILMEMBERS REPORTS

1) Mayor Pro Tem Roger Hernandez
Downtown Revitalization
It is recommended that the City Council consider appointing a Council subcommittee to further examine options for revitalization of the Lakes/Glendora Avenue area and provide any additional direction to staff.
H-1.doc

Motion by __________ 2nd by __________

to ___________________________________

2) Mayor Pro Tem Roger Hernandez
Graffiti Abatement Contract Review
It is recommended that the City Council keep current contractor and receive and file this report.
H-2 and Attach A&B.doc
H-2 Attach C.doc
H-2 Attach C Exhibit A.XLS
H-2 Attach C Exhibit B.doc

Attachments are available for review at the City Clerk's Office.

Motion by __________ 2nd by __________

to receive and file.

3) Mayor Pro Tem Roger Hernandez
Review of Current Speed Hump Policy
It is recommended that the City Council receive and file this report.
H-3.doc

Motion by __________ 2nd by __________

to receive and file.

H) MAYOR'S/COUNCILMEMBERS REPORTS

4) Mayor Pro Tem Roger Hernandez
Partnership with Amigos De Los Rios and Execution of the Emerald Necklace Accord
It is recommended that the City Council review the information provided on Amigos de Los Rios and execute the Emerald Necklace Accord.
H-4.doc
H-4-Attach1.doc
H-4-Attach2.pdf

Motion by _________ 2nd by _________

to _________________________________

AB 1234 Conference and Meeting Report
(In accordance with AB 1234, Councilmembers shall make a brief report or file a written report on any meeting/event/conference attended at City expense.)

I) COUNCILMEMBERS' REQUEST FOR REPORTS, STUDIES OR INVESTIGATIONS
(Per City of West Covina Standing Rules 4.f - Requests by Councilmembers for reports, studies, or investigations that are not readily available must be placed on the City Council agenda as items of business and must be approved by a majority of the City Council.)

1) Councilmember Steve Herfert
Request from Councilmember Steve Herfert Requesting the City Council Consider Creating a Public Art Commission
It is recommended that the City Council direct staff accordingly.
I-1.doc

Motion by _________ 2nd by _________

to _________________________________

2) Mayor Pro Tem Roger Hernandez
Request from Mayor Pro Te Roger Hernandez Seeking the City Council's Consensus to Schedule City Council Goal Setting Sessions
It is recommended that the City Council direct staff accordingly.
I-2.doc

Motion by _________ 2nd by _________

to _________________________________

J) COUNCILMEMBER COMMENTS

ADJOURNMENT

Motion by _________ 2nd by _________ to adjourn the meeting at ____ p.m.

TENTATIVE CITY COUNCIL MEETINGS

Wednesday 1/2/08 7:00 pm Regular Meeting
Tuesday 1/15/08 7:00 pm Regular Meeting


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