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SPECIAL MEETING
OF THE
WEST COVINA CITY COUNCIL

Date: Tuesday, January 15, 2008
Time: 5:45 p.m.
Place: City Manager's Conf. Room

AGENDA

Agenda material is available for review at the City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey Avenue, West Covina and at www.westcovina.org The City complies with the Americans with Disabilities Act (ADA). If you will need special assistance at Council meetings, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 to 5 Monday through Friday. Do call at least one day prior to the meeting date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council meetings, please request no less than four working days prior to the meeting.

ROLL CALL

Mayor Lane, Mayor Pro Tem Hernandez
Councilmembers Herfert, Sanderson, Touhey

I PUBLIC COMMENT ON ITEMS ON THE AGENDA

II CLOSED SESSION

CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code § 54957.6
City Negotiators: Fields, Bachman
Employee Organizations
  • W.C. Firefighters' Association, I.A.F.F., Local 3226
  • W.C. Firefighters' Management Assoc.
  • W.C. Police Officers' Association
  • W.C. Police Management Association

CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Pursuant to Government Code § 54956.9(a)
Patricia Mary Aguirre, et al. vs. City of West Covina

CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to Government Code § 54956.8
Property: Approximately 2.6 acre area of the southeast corner of West Covina Parkway and West Garvey Avenue South of the Civic Center Property
Agency Negotiators: Pasmant, Alvarez-Glasman, Chung, Lee
Negotiating Parties: Dynamic Business Holdings Inc.
Under Negotiation: Both Price and Terms

ADJOURNMENT

Motion by ______ 2nd by ______

to adjourn the meeting at _____ pm.


REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL

Date: Tuesday, January 15, 2008
Time: 7:00 p.m.
Place: Council Chambers

AGENDA

Agenda material is available for review at the City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey Avenue, West Covina and at www.westcovina.org The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at Council meetings, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 to 5 Monday through Friday. Do call at least one day prior to the meeting date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council meetings, please request no less than four working days prior to the meeting.

INVOCATION

Dr. Glen A. Thorp, Pastor
Community Presbyterian Church

PLEDGE OF ALLEGIANCE

Councilmember Herfert

ROLL CALL

Mayor Lane, Mayor Pro Tem Hernandez,
Councilmembers Herfert, Sanderson, Touhey

REPORTING OUT FROM CLOSED SESSION

CHANGES TO THE AGENDA

PRESENTATIONS
  • Blue Star Video

  • Resolution of Commendation and Tile Presentation
    Andrew Hischar, Retiring Police Corporal
    30 years of Service

ANNOUNCEMENTS

RULES OF DECORUM

The following are excerpts from the West Covina Municipal Code:

Sec. 2-48. Manner of addressing council; time limit; persons addressing may be sworn.
(a) Each person addressing the council shall step up to the rostrum, shall give his or her name and city of residence in an audible tone of voice for the record and unless further time is granted by the council, shall limit his or her address to five (5) minutes.

(b) The city council may establish a limit on the duration of oral communications.

(c) All remarks shall be addressed to the council as a body and not to any member thereof. No person, other than the council and the person having the floor, shall be permitted to enter into any discussion, either directly or through a member of the council, without the permission of the presiding officer. No question shall be asked of a councilmember except through the presiding officer.

(d) The presiding officer may require any person to be sworn as a witness before addressing the council on any subject. Any such person who, having taken an oath that he or she will testify truthfully, willfully and contrary to such oath states as true any material matter which he knows to be false may be held to answer criminally and subject to the penalty prescribed for perjury by the provisions of the Penal Code of the state.

Sec. 2-50. Decorum--Required.
(a) While the council is in session, the members must preserve order and decorum, and a member shall neither, by conversation or otherwise, delay or interrupt the proceedings or the peace of the council nor disturb any member while speaking or refuse to obey the orders of the council or its presiding officer, except as otherwise herein provided.

(b) Any person making personal, impertinent or slanderous remarks or who shall become boisterous while addressing the council shall be forthwith, by the presiding officer, barred from further audience before the council, unless permission to continue be granted by a majority vote of the council.

Sec. 2-52. Persons authorized to be within council area.
No person, except city officials, their representatives and members of the news media shall be permitted within the rail in front of the council chamber without the express consent of the council.

The following are excerpts from the Penal Code

148(a) (1) Every Person who willfully resists, delays, or obstructs any public officer, peace officer, or an emergency medical technician, as defined in Division 2.5 (commencing with Section 1797) of the Health and Safety code, in the discharge or attempt to discharge any duty of his or her office or employment, when no other punishment is prescribed, shall be punished by a fine not exceeding one thousand dollars ($1,000), or by imprisonment in a county jail not to exceed one year, or by both that fine and imprisonment.

403 Every person who, without authority of law, willfully disturbs or breaks up any assembly or meeting that is not unlawful in its character, other than an assembly or meeting referred to in Section 303 of the Penal Code or Section 18340 of the Elections Code, is guilty of a misdemeanor.

ADDRESSING THE CITY COUNCIL/COMMUNITY DEVELOPMENT COMMISSION
(Per Ordinance No. 2150)

Any person wishing to address the City Council/Community Development Commission on any matter listed on the agenda or on any other matter within their jurisdiction should complete a speaker card that is provided at the entrance to the Council Chambers and submit the card to the City Clerk/Secretary.

Please identify on the speaker card whether you are speaking on an agenda item or non-agenda. Requests to speak on agenda items will be heard prior to requests to speak on non-agenda items. All comments are limited to five (5) minutes per speaker.

Oral Communications shall be limited to thirty (30) minutes, unless speakers addressing agenda items have not concluded.

Any testimony or comments regarding a matter set for a Public Hearing will be heard during the hearing.

A) ORAL COMMUNICATIONS - Five (5) minutes per speaker
Please step forward to the podium and state your name and city of residence for the record when recognized by the Mayor.

B) UPDATES/REPORTS FROM CONSULTANTS

No reports for this meeting.

C) ITEMS CARRIED OVER FROM PREVIOUS COUNCIL MEETINGS

1) Councilmember Steve Herfert
Request from Councilmember Steve Herfert Requesting the City Council Consider Creating a Public Art Commission
It is recommended that the City Council direct staff accordingly.
C-1.doc

Motion by _________ 2nd by _________

to _________________________________

D) CONSENT CALENDAR

1) City Council Meeting Minutes (receive & file)

Special Meeting of August 7, 2007
Regular Meeting of August 7, 2007
smin 08-07-07.doc
min 08-07-07.doc

2) Commission Summary of Actions (receive & file)

a) Planning Commission 01/08/08
D-2a sum.act.doc

3) Claims Against the City of West Covina

Government Tort Claim Denials
It is recommended that the City Council deny the following Government Tort Claims and the claimants and/or their respective attorneys be so notified.
D-3.doc
  • David Mendoza, Sr., et al. vs City of West Covina
  • Glen Barrett vs. City of West Covina
  • Vadim Alex Kouzin vs. City of West Covina
  • Alexis Bonds vs. City of West Covina
  • Marta E. Gomez vs. City of West Covina
  • Liberty San Antonio vs. City of West Covina

4) Award of Bid

a) Award of Purchase - Personal Protective Equipment
It is recommended that the City Council waive the formal contract procedure and approve an award of purchase for 25 sets of Morning Pride Personal Protective Equipment (PPE) from Fisher Scientific Company of Suwanee, GA, for a total cost of $43,112.01, including sales tax and shipping per the pricing awarded by City of Glendale, California, per their Purchase Order No. 7000002835.
D-4a.doc

b) Ford Ambulance - Change Award of Purchase
It is recommended that the City Council take the following actions:
D-4b.doc
D-4b Attach1.xls
  1. Nullify the award to Taylor Made Ambulance in Newport, Arkansas, for one (1) new Ford F450 Type-1 medium-duty modular ambulance, due to documented concerns with the bidder's past performance with other agencies.

  2. Approve an award of purchase for one (1) new Ford F450 Type-1 medium-duty modular ambulance to the second lowest compliant bidder, Braun Northwest in Chehalis, Washington, for a total cost of $147,071.63 including sales tax and delivery.

  3. Appropriate additional funds in the amount of $6,760.47 from the General Fund Reserve to fund the purchase.

5) Traffic Committee Minutes from Meeting of December 18, 2007
D-5.doc
D-5 Ord.doc

Attachment is available for review at the City Clerk's Office.
  1. It is recommended that the City Council introduce the following ordinance reducing the speed limit on Citrus Street from Vine Avenue to Hillside Drive from 45 mph to 40 mph.

    AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING SECTION 22-132 OF THE WEST COVINA MUNICIPAL CODE RELATING TO DECREASES OF STATE LAW MAXIMUM SPEEDS

  2. Accept and file the following minutes of the Traffic Committee meeting on December 18, 2007.

    I. Request of Catalina Cirino, West Covina Resident
    That curves along Heritage Drive between South Easthills Drive and East Hillside Drive be reviewed.

    Traffic Committee Recommendation:
    That advisory speed limit signs (W13-1) be installed along with advisory curve signs (W1-2) on the Eastbound and Westbound before approaching the curve at Heritage Drive. Install reflective and non-reflective raised marks (Detail 23) along the centerline at the curves.

    II. Request of Karin Valore, West Covina Resident That traffic conditions be reviewed at Stuart Avenue and Turner Avenue.

    Traffic Committee Recommendations:
    That a W1-4R, advance warning for reverse curve, be installed on Stuart Avenue east of Turner Avenue.

    That right edge striping be installed on westbound Stuart Avenue.

    That curb along the curve be painted red adjacent to 241 Turner Avenue and 1413 Stuart Avenue.

    III. Request of Cy Koch and Dennis McConaughey, West Covina Residents
    That a multi-way stop be installed at the intersections of Citrus Street and Montezuma Way and Citrus Street and Spring Meadow Drive.

    Traffic Committee Recommendations:
    That in accordance with the provision of the manual of uniform traffic control devices, the following speed shall be established by ordinance along Citrus Street:

    From Vine Avenue to Hillside Drive 40 MPH

    That speed limit signs with radar-enforced plates be installed on Citrus Street between Vine Avenue and Hillside Drive.

    That watch down hill speed signs be installed on northbound Citrus Street.

    That portable speed trailer be utilized on Citrus Street.

    That red curb be installed on Citrus Street at Montezuma Way and Spring Meadow.

    That landscaping at the southwest corner of Citrus Street and Montezuma way be trimmed/removed.

    IV. Request of Lindsey Webb, West Covina Resident
    That traffic condition be reviewed on Willow Avenue from North Garvey Avenue to Pacific Avenue.

    Traffic Committee Recommendations:
    That 25 miles per hour speed limit signs with radar enforced plate be installed on Willow Avenue from North Garvey Avenue to Pacific Avenue.

    That staff conduct speed and volume studies.
6) City Treasurer's Report (receive & file)

Report for the Month of November 2007
D-6 City Rpt.doc
D-6 City Treas Rpt.xls
D-6 City Detail Rpt.xls
CDC Rpt.doc
CDC Treas Rpt.xls

7) Miscellaneous - City Manager's Office

a) Participation in the 2009 Tournament of Roses Parade and Approval of Rose Float Foundation to Serve Alcohol at Wine Tasting Event to be held at Heritage Park
It is recommended that the City Council:
D-7a.doc
  1. Approve the payment of $3,700 to the Tournament of Roses for the entry into the 2009 Tournament of Roses Parade,

  2. Appropriate $3,700 from the Business Improvement Tax Fund Balance to account 118.11.1130.6120,

  3. Approve the West Covina Rose Float Foundation's request to serve alcohol at their Wine Tasting Event scheduled at Heritage Park on June 21, 2008.

Miscellaneous - Community Services Department

b) The Addition of Five Handicapped Stalls at the West Covina Senior Center
It is recommended that the City Council receive and file this report.
D-7b.doc
D-7b Attach 1.pdf
D-7b Attach 2.doc

Attachment is available for review at the City Clerk's Office.

Miscellaneous - Environmental Management

c) BKK Landfill Site Quarterly Status Report
It is recommended that the City Council receive and file this report.
D-7c.doc
D-7c Attach A.pdf

Miscellaneous - Finance Department

d) Comprehensive Annual Financial Report for the
Year Ended June 30, 2007
It is recommended that the City Council receive and file the City's Comprehensive Annual Financial Report for the fiscal year ended June 30, 2007.
D-7d.doc

e) Extension of Contract - Independent Auditing Services
It is recommended that the City Council extend the contract of Mayer Hoffman McCann, P.C., Conrad Government Services Division, for three years to provide auditing services for fiscal years 2007-08 through 2009-10.
D-7e.doc

Miscellaneous - Police Department

f) 2007 Supplemental Law Enforcement Services Fund (SLESF) Grant
It is recommended that the City Council:
D-7f.doc

1. Accept the Supplemental Law Enforcement Services Fund (SLESF) grant, and appropriate the $217,198 grant as follows, from the Fund balance of Fund 155:
  • $93,698 into 155.31.3110.6220 (for police supply items)
  • $89,000 into 155.31.3110.7160 (for police equipment items)
  • $34,500 into 155.31.3110.7170 (for police vehicles)

2. Waive the bid process and authorize the purchase of two used vehicles for detective bureau and undercover work from Reynolds Buick of West Covina for up to $34,500 including sales tax.

Miscellaneous - City Attorney's Office

g) Policy for Assisting Non-Profit Organizations
It is recommended that the City Council adopt the following resolution:
D-7g.doc
D-7gReso.doc

RESOLUTION NO. __________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ESTABLISHING A POLICY FOR ASSISTING NON-PROFIT ORGANIZATIONS WITH THE PROMOTION OF EDUCATIONAL, HEALTH, SOCIAL AND CIVIC PROGRAMS

ACTION ON CONSENT CALENDAR ITEMS NUMBER D-1 through D-7g:

Motion by __________ second by __________
to waive further reading of the ordinance/resolution and introduce/adopt,

and approve all items except: ________

ROLL CALL: Herfert, Hernandez, Sanderson, Lane, Touhey

END OF CONSENT CALENDAR

E) PUBLIC HEARINGS

No hearings for this meeting.

F) COMMUNITY DEVELOPMENT COMMISSION

Recess the City Council meeting at ______ p.m. to convene the CDC.
Reconvene the City Council meeting at ______ p.m.
CDC Agenda

G) DEPARTMENTAL MATTERS

ENVIRONMENTAL MANAGEMENT

1) Graffiti Abatement Contract Review
It is recommended that the City Council keep the current contractor and receive and file this report.
G-1and Attach A&B.doc
G-1 Attach C.pdf
G-1 Attach D.doc
G-1 Attach D ExhibitA.XLS
G-1 Attach D ExhibitB.doc

Motion by __________ 2nd by __________

to ___________________________________

H) MAYOR'S/COUNCILMEMBERS REPORTS

1) Mayor Sherri Lane
Annual Appointment of City Council Representatives to Other Agencies
It is recommended that the Mayor make appointments to the various organizations described in the staff report, subject to City Council confirmation. It is further recommended that the representatives to the San Gabriel Valley Council of Governments be named in the following resolution and the City Council adopt the resolution:
H-1.doc
H-1 Attach 1.doc
H-1 Attach 2.xls
H-1 Attach 3.doc

RESOLUTION NO. __________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, NAMING __________ AS THE GOVERNMENT BOARD REPRESENTATIVE TO SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS, AND __________ AS THE ALTERNATE.

Motion by __________ 2nd by __________
to waive further reading of the resolution and

adopt _____ disapprove _____ hold over _____

2) Mayor Pro Tem Roger Hernandez
Scheduling City Council Goal Setting Sessions
It is recommended that the City Council direct staff accordingly.
H-2.doc

Motion by __________ 2nd by __________

to ___________________________________

AB 1234 Conference and Meeting Report
(In accordance with AB 1234, Councilmembers shall make a brief report or file a written report on any meeting/event/conference attended at City expense.)

I) COUNCILMEMBERS' REQUEST FOR REPORTS, STUDIES OR INVESTIGATIONS
(Per City of West Covina Standing Rules 4.f - Requests by Councilmembers for reports, studies, or investigations that are not readily available must be placed on the City Council agenda as items of business and must be approved by a majority of the City Council.)

1) Councilmember Steve Herfert
Request from Councilmember Steve Herfert Seeking the City Council's Consensus to Consider the Adoption of a Friendship City Relationship with Wuhu, China
It is recommended that the City Council direct staff accordingly.
I-1.doc

Motion by _________ 2nd by _________

to _________________________________

2) Mayor Pro Tem Roger Hernandez
Request from Mayor Pro Tem Roger Hernandez Seeking the City Council's Consensus to Consider Re-Establishing the Sister City Relationship with Toluca, Mexico
It is recommended that the City Council direct staff accordingly.
I-2.doc

Motion by _________ 2nd by _________

to _________________________________

J) COUNCILMEMBER COMMENTS

ADJOURNMENT

Motion by _________ 2nd by _________ to adjourn the meeting at ____ p.m.

TENTATIVE CITY COUNCIL MEETINGS

Tuesday 2/5/08 7:00 pm Regular Meeting
Tuesday 2/19/08 7:00 pm Regular Meeting


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