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SPECIAL MEETING
OF THE
WEST COVINA CITY COUNCIL

Date: Tuesday, March 18, 2008
Time: 5:45 p.m.
Place: City Manager's Conf. Room

AGENDA

Agenda material is available for review at the City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey Avenue, West Covina and at www.westcovina.org The City complies with the Americans with Disabilities Act (ADA). If you will need special assistance at Council meetings, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 to 5 Monday through Friday. Do call at least one day prior to the meeting date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council meetings, please request no less than four working days prior to the meeting.

ROLL CALL

Mayor Lane, Mayor Pro Tem Hernandez
Councilmembers Herfert, Sanderson, Touhey

I PUBLIC COMMENT ON ITEMS ON THE AGENDA

II CLOSED SESSION

PUBLIC EMPLOYEE RELEASE
Pursuant to Government Code § 54957

THREAT TO PUBLIC SERVICES OR FACILITIES
Pursuant to Government Code § 54957(a)
Consultation with: City of West Covina Police Chief Wills

ADJOURNMENT

Motion by ______ 2nd by ______

to adjourn the meeting at _____ pm.


REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL

Date: Tuesday, March 18, 2008
Time: 7:00 p.m.
Place: Council Chambers

AGENDA

Agenda material is available for review at the City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey Avenue, West Covina and at www.westcovina.org The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at Council meetings, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 to 5 Monday through Friday. Do call at least one day prior to the meeting date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council meetings, please request no less than four working days prior to the meeting.

INVOCATION

Reverend Mary Hollifield
West Covina United Methodist Church

PLEDGE OF ALLEGIANCE

Mayor Pro Tem Hernandez

ROLL CALL

Mayor Lane, Mayor Pro Tem Hernandez,
Councilmembers Herfert, Sanderson, Touhey

REPORTING OUT FROM CLOSED SESSION

CHANGES TO THE AGENDA

PRESENTATIONS
  • Blue Star Video

  • Check Presentation by Southern California Edison

  • Certificate of Recognition
    Heidi Gallegos, 60thAssembly District
    Woman of the Year

  • Certificate of Recognition
    Bruce Glaspy, Senior Center Chef

  • Certificates of Recognition
    City Staff - AB2404 Research

  • Certificate of Recognition
    Jim Waterhouse and Brian Melgar
    Community Enhancement Program

ANNOUNCEMENTS

RULES OF DECORUM

The following are excerpts from the West Covina Municipal Code:

Sec. 2-48. Manner of addressing council; time limit; persons addressing may be sworn.
(a) Each person addressing the council shall step up to the rostrum, shall give his or her name and city of residence in an audible tone of voice for the record and unless further time is granted by the council, shall limit his or her address to five (5) minutes.

(b) The city council may establish a limit on the duration of oral communications.

(c) All remarks shall be addressed to the council as a body and not to any member thereof. No person, other than the council and the person having the floor, shall be permitted to enter into any discussion, either directly or through a member of the council, without the permission of the presiding officer. No question shall be asked of a councilmember except through the presiding officer.

(d) The presiding officer may require any person to be sworn as a witness before addressing the council on any subject. Any such person who, having taken an oath that he or she will testify truthfully, willfully and contrary to such oath states as true any material matter which he knows to be false may be held to answer criminally and subject to the penalty prescribed for perjury by the provisions of the Penal Code of the state.

Sec. 2-50. Decorum--Required.
(a) While the council is in session, the members must preserve order and decorum, and a member shall neither, by conversation or otherwise, delay or interrupt the proceedings or the peace of the council nor disturb any member while speaking or refuse to obey the orders of the council or its presiding officer, except as otherwise herein provided.

(b) Any person making personal, impertinent or slanderous remarks or who shall become boisterous while addressing the council shall be forthwith, by the presiding officer, barred from further audience before the council, unless permission to continue be granted by a majority vote of the council.

Sec. 2-52. Persons authorized to be within council area.
No person, except city officials, their representatives and members of the news media shall be permitted within the rail in front of the council chamber without the express consent of the council.

The following are excerpts from the Penal Code

148(a) (1) Every Person who willfully resists, delays, or obstructs any public officer, peace officer, or an emergency medical technician, as defined in Division 2.5 (commencing with Section 1797) of the Health and Safety code, in the discharge or attempt to discharge any duty of his or her office or employment, when no other punishment is prescribed, shall be punished by a fine not exceeding one thousand dollars ($1,000), or by imprisonment in a county jail not to exceed one year, or by both that fine and imprisonment.

403 Every person who, without authority of law, willfully disturbs or breaks up any assembly or meeting that is not unlawful in its character, other than an assembly or meeting referred to in Section 303 of the Penal Code or Section 18340 of the Elections Code, is guilty of a misdemeanor.

ADDRESSING THE CITY COUNCIL/COMMUNITY DEVELOPMENT COMMISSION
(Per WCMC 2-48, Ordinance No. 2150)

Any person wishing to address the City Council/Community Development Commission on any matter listed on the agenda or on any other matter within their jurisdiction should complete a speaker card that is provided at the entrance to the Council Chambers and submit the card to the City Clerk/Secretary.

Please identify on the speaker card whether you are speaking on an agenda item or non-agenda. Requests to speak on agenda items will be heard prior to requests to speak on non-agenda items. All comments are limited to five (5) minutes per speaker.

Oral Communications shall be limited to thirty (30) minutes, unless speakers addressing agenda items have not concluded.

Any testimony or comments regarding a matter set for a Public Hearing will be heard during the hearing.

A) ORAL COMMUNICATIONS - Five (5) minutes per speaker
Please step forward to the podium and state your name and city of residence for the record when recognized by the Mayor.

B) UPDATES/REPORTS FROM CONSULTANTS

No reports for this meeting.

C) ITEMS CARRIED OVER FROM PREVIOUS COUNCIL MEETINGS

No reports for this meeting.

D) CONSENT CALENDAR

1) City Council Meeting Minutes (receive & file)

No reports for this meeting.

2) Commission Summary of Actions (receive & file)

No reports for this meeting.

3) Award of Bid

a) Award of Bid for City Project SP-07119 - Glendora Avenue Downtown Improvements
It is recommended that the City Council take the following actions:
D-3a.doc
  1. Accept the bid of Green Giant Landscape in the amount of $447,661.50 (Base Bid without Alternate "A") as submitted at the bid opening on March 5, 2008, and authorize the Public Works Director/City Engineer to execute an agreement with Green Giant Landscape of La Habra, California for the work to be done.

  2. Appropriate $93,000.00 from the CDC reserve funds to SP-07119 Account No. 876.22.2254.6457.

  3. Direct staff to conduct a survey for street name change of Glendora Avenue between Vincent Avenue and South Garvey Avenue to Old Town Center or Old Center Drive.

4) Miscellaneous - Human Resources Department

a) Transmission of Memorandum of Understanding and Implementing Resolution for the West Covina Police Officers' Association
1. In order to implement the direction provided by City Council in Closed Session on January 24, 2008, the City Council needs to approve the proposed salary and benefit enhancements for the West Covina Police Officers' Association by adopting the following resolution:
D-4a.doc
D-4a Attach A.doc

RESOLUTION NO. __________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING THE PROPOSED MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY AND THE WEST COVINA POLICE OFFICERS' ASSOCIATION; AND AMENDING COMPENSATION AND BENEFITS FOR CLASSES REPRESENTED BY THE POLICE OFFICERS' ASSOCIATION

2. Appropriate $729,680 from the General Fund reserve to various salary and benefit accounts in the Police Department budget.

b) Transmission of Memorandum of Understanding and Implementing Resolution for the West Covina Firefighter's Association, I.A.F.F., and Local 3226
1. In order to implement the direction provided by City Council in Closed Session on January 24, 2008, the City Council needs to approve the proposed salary and benefit enhancements for the West Covina Firefighter's Association, I.A.F.F., and LOCAL 3226 by adopting the following resolution:
D-4b.doc
D-4b Attach A.doc

RESOLUTION NO. __________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING THE PROPOSED MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY AND THE WEST COVINA FIREFIGHTER'S ASSOCIATION; AND AMENDING COMPENSATION AND BENEFITS FOR CLASSES REPRESENTED BY THE FIREFIGHTER'S ASSOCIATION

2. Appropriate $289,543 from the General Fund reserve to various salary and benefit accounts in the Fire Department budget.

c) Suspension of Lateral Police Officer Hiring Incentive Program
It is recommended that the City Council authorize suspension of the Lateral Police Officer Hiring Incentive Program.
D-4c.doc

4) Miscellaneous - Public Works Department

d) Appropriate Funds for the Maintenance and Operation of the Coastal Sage and Scrub Community Facilities District - FY 2007-2008
It is recommended that the City Council appropriate $55,000 for the maintenance and operation of the Coastal Sage and Scrub Community Facilities District from Fund 183.
D-4d.doc

Attachment is available for review at City Clerk's office.

ACTION ON CONSENT CALENDAR ITEMS NUMBER D-1 through D-4d:

Motion by __________ second by __________
to waive further reading of the resolutions and adopt

and approve all items except: ________

ROLL CALL: Herfert, Hernandez, Sanderson, Lane, Touhey

END OF CONSENT CALENDAR

E) PUBLIC HEARINGS

1) Appeal Hearing
Appeal of Variance No. 08-01
Appeal of Administrative Use Permit No. 08-02
Categorical Exemption
Appellant: Rene Ortiz
Location: 1388 E. Garvey Avenue South

This is an appeal of the February 26, 2008 denial by the West Covina Planning Commission for this project, which consists of the development of a 25-foot tall freestanding sign with an electronic readerboard and allowing a sign area of 84 square feet.
E-1.doc
E-1 Attach 1.doc
E-1 Attach 2.doc
E-1 Attach 3.doc
E-1 Attach 5.doc

Attachment 4 is available for review at City Clerk's office.
  1. Verification of publication
  2. Open hearing
  3. Staff presentation
  4. Public testimony
  5. Close hearing
  6. Council discussion
  7. Recommendation: Staff recommends that the City Council adopt the following resolutions:

RESOLUTION NO. __________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, DENYING VARIANCE NO. 08-01 ON APPEAL OF PLANNING COMMISSION ACTION

RESOLUTION NO. __________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, DENYING ADMINISTRATIVE USE PERMIT NO. 08-02 ON APPEAL OF PLANNING COMMISSION ACTION

Motion by __________ 2nd by __________
to waive further reading of the resolutions and

adopt _____ disapprove _____ hold over _____

F) COMMUNITY DEVELOPMENT COMMISSION

No meeting scheduled.

G) DEPARTMENTAL MATTERS

1) Formation of Public Arts Commission
Staff recommends that the City Council:
G-1.doc
G-1 Attach.doc

1. Introduce the following ordinance establishing a new Public Arts Commission: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING CHAPTER 2 (ADMINISTRATION) AND CHAPTER 17 (PLANNING) OF THE WEST COVINA MUNICIPAL CODE RELATED TO THE ESTABLISHMENT OF A PUBLIC ARTS COMMISSION Motion by __________ 2nd by __________
to waive further reading of the ordinance, and

introduce _____ disapprove _____ hold over _____

Roll Call: Herfert, Hernandez, Sanderson, Touhey, Lane

2. Provide direction to staff regarding the following issues (refer to "Policy Decisions" on Page 3):
  • Method of making appointments from Planning Commission.
  • Commission oversight of issues pertaining in general to the visual and performing arts.
  • Stipend amount to be paid to commissioners.
  • Source of commission funding.

Motion by __________ 2nd by __________

to ___________________________________

H) MAYOR'S/COUNCILMEMBERS REPORTS

1) Mayor Pro Tem Hernandez
Initiation of an Ordinance to Change the Day a City Council Meeting is Held When it Lands on an Election Day
It is recommended that the City Council provide direction, as this is a matter of City Council policy. The City Council currently has the authority to move meetings as has previously been done or the City Council may introduce the attached draft ordinance amending the West Covina municipal code to approve the request.
I-1.doc
H-1 Attach.doc

Motion by __________ 2nd by __________

to ___________________________________

2) Mayor Pro Tem Roger Hernandez
Update on the Public Safety Facilities Needs Study
It is recommended that the City Council receive and file this informational report.
H-2.doc

Motion by __________ 2nd by __________

to receive and file.

3) Councilmember Steve Herfert
City of West Covina Walk of Fame
It is recommended that the City Council take the following actions:
H-3.doc
H-3 Attach 1.doc
H-3 Attach 2.xls

  1. Adopt the attached "West Covina Walk of Fame" Guidelines;

  2. Authorize the formation of the seven person Walk of Fame Committee; and

  3. Appropriate $12,000 from General Fund Balance and $12,000 from the Redevelopment Fund Balance to account number XXX.XX.XXXX.XXXX, for the installation of the Walk of Fame honoree plaques at Big League Dreams.

Motion by __________ 2nd by __________

approve _____ disapprove _____ hold over _____

AB 1234 Conference and Meeting Report
(In accordance with AB 1234, Councilmembers shall make a brief report or file a written report on any meeting/event/conference attended at City expense.)

I) COUNCILMEMBERS' REQUEST FOR REPORTS, STUDIES OR INVESTIGATIONS
(Per City of West Covina Standing Rules 4.f - Requests by Councilmembers for reports, studies, or investigations that are not readily available must be placed on the City Council agenda as items of business and must be approved by a majority of the City Council.)

1) Mayor Pro Tem Roger Hernandez
Request from Mayor Pro Tem Roger Hernandez Seeking the City Council's Consensus to Reinstate Holding Quarterly City Council Meetings in Different Parts of the City
It is recommended that the City Council direct staff accordingly.
I-1.doc

Motion by _________ 2nd by _________

to _________________________________

2) Councilmember Michael Touhey
Request from Councilmember Michael Touhey Seeking the City Council's Consensus to Consider West Covina Youth Basketball's Request to Waive Fees for Use of Cameron Community Center
It is recommended that the City Council direct staff accordingly.
I-2.doc

Motion by _________ 2nd by _________

to _________________________________

3) Councilmember Michael Touhey
Request from Councilmember Michael Touhey Seeking the City Council's Consensus to Allow Blue Star Banners to be Placed Near Family Member Homes at their Cost
It is recommended that the City Council direct staff accordingly.
I-3.doc

Motion by _________ 2nd by _________

to _________________________________

J) COUNCILMEMBER COMMENTS

ADJOURNMENT

Motion by _________ 2nd by _________ to adjourn the meeting at ____ p.m.

TENTATIVE CITY COUNCIL MEETINGS

Tuesday 3/20/08 8:00 am Big League Dreams
Special Meeting
see agenda
Tuesday 4/1/08 7:00 pm Regular Meeting
Tuesday 4/15/08 7:00 pm Regular Meeting


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